COMBINED SYNOPSIS/SOLICITATION

OSD Meeting Space

Any correspondence email subject line should reference the SAM.GOV Notice ID number:

1333MF23QNFFK0036

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance

with the format in FAR Subpart 12.6, as supplemented with additional information included in

this notice and in accordance with the simplified acquisition procedures authorized in FAR Part

13. This announcement constitutes the only solicitation; quotes are being requested and a written

solicitation will not be issued.

(II) The solicitation number for this procurement is 1333MF23QNFFK0036 and is hereby

issued as a request for quotation (RFQ).

(III) The solicitation document and incorporated provisions and clauses are those in effect

through Federal Acquisition Circular 2023-03 (MAR 2023) (Deviation 2023-03)(Dec 2022).

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS

code is 721110. The small business size standard is $40M.

(V) This combined solicitation/synopsis is for the purchase of the following commercial

service(s): OSD Conference Room Space

CLIN structure is included in the attached SF18 - Office of Sustainable Fisheries (SF)requires a meeting facility, Audio Visual, and sleeping accommodations in the Washington, DC area that are within walking distance to a Metro station to allow easy accessibility by senior officials and Congressional staff.

in accordance with the attached Statement of Work (SOW).

(VI) Description of requirements can be found in the Statement of Work (SOW) attached to

the Sam.gov combined synopsis/solicitation posting.

(VII) Period of Performance: For the base year: A block of rooms consistent with deliverable one must be reserved with the capability to accept individual reservations by September 11, 2023. The meeting rooms and av support in support of the CCC meeting are to start on October 11, 2023, at 7:00 a.m. and go until October 13, 2023, at 4:30 p.m.

Option periods: A block of rooms consistent with deliverable one must be reserved by May 1 of that option period year with the capability to accept individual reservations by September 01 of each option year. The meeting rooms and av support for the CCC meetings are to be three days in October of each option year from 7:00 a.m. until 6:30 p.m.

Base period of performance: Date of Award for one year

Option Period 1: One year following base period of performance

Option Period 2: One year following option period 1 period of performance

Option Period 3: One year following option period 2 period of performance

Option Period 4: One year following option period 3 period of performance

(VIII) FAR 52.212-1, Instructions to Offerors --Commercial Products and Commercial Services

(MAR 2023), applies to this acquisition. See addendum

ADDENDUM TO FAR 52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services

ADDITIONAL QUOTE PREPARATION INSTRUCTIONS:

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote

must be followed. Failure to provide all information to aid in the evaluation may result in the

offeror being considered non-responsive. Offers that are non-responsive may be excluded from

further evaluation and rejected without further notification to the offeror.

Submission of Quotes

1. Submit quotations to the office specified in this solicitation at or before the time specified in

the solicitation. Only Email quotes are acceptable and can be sent to

andrea.m.talbert@noaa.gov

2. Contractor shall have an active registration in the System for Award Management (SAM)

found at www.SAM.gov in order to provide a quote and be eligible for award.

3. Vendors response to this Request for Quote shall consist of the documents outlined in

the Combined Synopsis Solicitation and outlined in the Contents of a Bid Package included

in the SF18 and must include the cost breakdown table in its entirety for all years..

(i) The offer must be prepared in two parts: A technical quote and a business/price quote.

Each of the parts shall be separate and complete in itself so that evaluation of one may be

accomplished independently from evaluation of the other. The technical quote must not contain

reference to price; however, adequate information must be contained in the technical quote so

that the offeror’s technical approach is sufficiently detailed to provide a clear and concise

presentation that addresses all contract requirements and demonstrates a clear understanding of

the requirements.

(ii) The offeror shall submit:

a. Technical Quote: One (1) copy, electronic required. 20 page maximum

b. Business/Price Quote: One (1) copy, electronic required.

Each part shall be clearly marked by title. There is no page limitation for the price quote.

(4) The Government will evaluate quotes in accordance with the provisions set forth in this

section and with the evaluation criteria stated below.

(5) The Offerors shall identify and explain any exceptions or deviations taken to any part of the

solicitation or conditional assumptions made with respect to the technical requirements of the

solicitation. Offerors should note that taking exceptions to the Government’s requirements may indicate

an unwillingness or inability to perform the contract, and the quote may be evaluated as such.

(a) Technical Quote

Vendors shall submit the following in their technical quote:

The Government will award a contract resulting from this solicitation to the responsible Contractor whose proposals provide the best value and location to the Government. The following factors will be used for the evaluation, listed in order of importance: See clause 52.212-2 for evaluation factors.

Offeror shall provide at least three (3) past performance references. Provide name,

address, phone number, and name of the project. If a quoter has no relevant past performance, the quoter must affirmatively state that it possesses no relevant past performance history. Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.

(IX) FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021),

applies to this acquisition. Offers will be evaluated based on price and the factors set forth in

paragraph (a) the Government will award a contract resulting from this solicitation to the

responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors shall be used to evaluate

offers.

Paragraph (a) is hereby completed as follows: Evaluation will be based on

(1) Technical/Logistical Capability and Location – Provide sufficient information to demonstrate ability to meet Governments requirements as outlined in the deliverables section above;

(2) Past Performance – Provide contacts, including phone numbers, to allow NOAA to evaluate a firms past performance in successfully accomplishing activities for related/similar activities to those identified in the Statement of Work (SOW);

(3) Price – The Contractor shall provide and complete the cost breakdown table provided in the RFQ.

(b) Options. The Government will evaluate offers for award purposes by adding the total price

for all options to the total price for the basic requirement. The Government may determine that

an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options

shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the

successful offeror within the time for acceptance specified in the offer, shall result in a binding

contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after

its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(X) 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial

Services (Deviation 2023-03)(DEC 2022) applies and if applicable the quoter must submit a

completed copy of the provision with its quote.

(XI) The clause at FAR 52.212-4, Contract Terms and Conditions - Conditions—Commercial

Products and Commercial Services (DEC 2022) applies to this acquisition.

(XII) The clause at 52.212-5 Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (MAR 2023) (Deviation

2023-03)(DEC 2022)(Deviation 2021-06)(Sept 2021)(Deviation 2020-05)(Apr 2020) (Deviation

2017-05)(Sept 2017) applies to this acquisition.

(XIII) The clauses/provisions contained in the SF18 are also applicable to this acquisition.

(XIV) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(XV) Quotes are required to be received in the contracting office as outlined in the SAM.GOV

“General Information” section of the posting. All quotes must be emailed to the attention of

Andrea Talbert at andrea.m.talbert@noaa.gov

Any and all emails shall reference the SAM.GOV Notice ID number in the subject line:

1333MF23QNFFK0036

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTORS RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

SEE ATTACHED STATEMENT OF WORK, COST BREAKDOWN TABLE AND THE COMPLETE COMBINED SYNOPSIS/SOLICITATION FOR COMPLETE DETAILS.

Attachments/Links