Accounting and auditing services (Украина - Тендер #49081278)

1. Section I
   1. Name and addresses
      The Ministry of Communities, Territories and Infrastructure Development of Ukraine
      14 Beresteiskyi Avenue
      Kyiv
      01135
      Ukraine
      Telephone: +38 096-5479911
      E-mail: p.pakholko@umip-pmsu.org
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      Additional information can be obtained from the abovementioned addressto the abovementioned address
      
   4. Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions
      
   5. Main activity:
      General public services
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Programme Account Audit

         Reference number: EIB-GtP/UTD/UMIP-CS-AUDIT
         
      2. Main CPV code:
         79210000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         The procuring entity intends to apply a part of financing allocated under the Ukraine Municipal Infrastructure Programme (UMIP) to eligible payments to a qualified audit company (Consultant) for provision of audit services.

         The primary objective of the assignment is to audit the financial statements of the Programme and provide a written professional opinion on the Programme’s financial position.

      5. Estimated total value:
         
         
      6. Information about lots:
         This contract is divided into lots: no
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         
         
      3. Place of performance:
         Main site or place of performance:

         Kyiv, Ukraine

      4. Description of the procurement:
         

         Consultants (firms, including Joint Ventures, Consortia or Associations and their individual members) from all countries may offer consulting services under this selection in accordance with the EIB Guide to Procurement (https://www.eib.org/en/publications/guide-to-procurement).

         The Consultant shall be an audit firm or a group of firms with sufficient expertise, technical, financial and managerial capabilities, and qualified personnel to provide the services required. In the case of a JV, consortium or association, all the partners shall be jointly and severally liable for the entire contract, if selected. Association in the form of sub-contracting is permitted.

         The Consultant shall provide a team of three (3) key experts having sufficient qualifications and professional experience adequate for the assignment and a pool of competent non-key experts to support the key staff.

         The Consultant shall follow the Environmental and Social Policies and comply with the environmental and social requirements of the European Investment Bank’s (available at https://www.eib.org/en/publications/eib-environmental-and-social-standards).

         The Consultant will be selected based on a combination of quality and price factors (Most Economically Advantageous Tender) and in a Full Technical Proposal (FTP) format as detailed in the procurement document (Request for Proposals).

         Further details are provided in the procurement document that may be obtained free of charge upon submission of a written application to the Client’s address for communication indicated above.

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 2
         This contract is subject to renewal: no
         
      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: yesDescription of options:

          Subject to consultant’s successful performance and Client’s need the assignment may be extended for further periods.

      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         The consultant must be a registered firm or association/joint venture of firms (corporate services are required) having at least the following experience to complete the assignment:

         • Core business and years in business:

         - at least 10 (ten) years of experience in provision of audit services prior to tender submission deadline (in case of JV, at least the Lead Partner must meet the requirement). As a proof of compliance, the consultant shall provide the following documents in the Technical Proposal (in case of JV must be provided for each partner):

         o copy of valid business license from country of origin (if such activity is subject to licencing in the consultant’s country) or extract from the state/court registry issued not earlier than 3 months prior to the proposal submission deadline;

         The Consultant resident of Ukraine shall be included in the Register of Auditors and Audit Entities of Ukraine.

         o verified copy of articles of incorporation or other document confirming legal status of the consultant acceptable to the Client;

         • Experience in similar assignments:

         - at least 2 audits of projects funded (fully or partially) by International Financial Institutions (IFI), including multilateral and regional development banks successfully completed either alone or as a member of a JV with a minimum participation of 50% during the last 4 years prior to proposal submission deadline. In case of JV, all members collectively should meet this requirement.

         Contracts completed by the consultant’s permanent or non-permanent staff individually (outside contracts signed by the consultant as a firm) will not be accepted as valid references;

         • Experience in similar locations:

         - at least 1 audit of a project funded (fully or partially) by International Financial Institutions (IFI), including multilateral and regional development banks successfully completed either alone or as a member of a JV with a minimum participation of 50% in a country with physical and institutional conditions similar to those of Ukraine (Eastern Partnership or CIS) during the last 4 years prior to proposal submission deadline (in case of JV, all members collectively should meet this requirement).

         Contracts completed by the consultant’s permanent or non-permanent staff individually (outside contracts signed by the consultant as a firm) will not be accepted as valid references;

         As a proof of compliance with the above requirements, the consultant shall provide a signed and stamped list of related contracts, incl. brief description of the assignment, contacts for reference check, copy of the main contract pages and acceptance document or reference letter from the client.

         • Structure, organization, capacity of the Consultant:

         - the number of permanent staff of the consultant must be at least (5) five for each of the last 3 (three) years prior to the deadline for submission of proposals. As a proof of compliance with this requirement the consultant shall provide a signed and stamped staffing table;

         - the average annual turnover of the consultant must be at least EUR 100,000 (one hundred thousand Euro) equivalent for each of the last 3 (three) fiscal years starting 1st of January 2020 and the deadline for submission of proposals (in case of JV, the Lead Member should meet at least 50% of the requirement, while the combination of partners must fully meet the requirement). As a proof of compliance with this requirement, the consultant shall provide audited balance sheets or verified financial statements covering the required period.

      2. Economic and financial standing:
         
      3. Technical and professional ability:
         Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         
      2. Information about staff responsible for the performance of the contract:
         Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2024-01-15
      Local time: 11:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2024-01-15
      Local time: 11:10
      Place:

      Attention: Ms. Zoreslava Freyishyn, Secretary of the Tendering Committee & Ms. Olga Klymenko, Procurement Consultant of Programme Management and Support Unit (PMSU)

      Street Address: 14 Beresteiskyi Avenue, floor 23, room 2304

      City: Kyiv

      Postal Code: 01135

      Country: Ukraine

      Information about authorised persons and opening procedure:

      Tenders will be opened in the presence of the Consultants’ authorised representatives (authorisation to be confirmed by a Power of Attorney) and anyone who chooses to attend. Envelopes with the Financial Proposals shall remain sealed and shall be securely stored by the Client until they are opened in accordance with provisions of the procurement document (Request for Proposals)

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