Provision of Event Organisation Services for Administrative and Operational Meetings and Events (Мальта - Тендер #47290430)

1. Section I
   1. Name and addresses
      European Union Agency for Asylum (EUAA)
      MTC, Winemakers Wharf, Grand Harbour
      Valletta
      MRS 1917
      Malta
      E-mail: contracts@euaa.europa.eu
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://etendering.ted.europa.eu/cft/cft-display.html?cftId=15485
      Additional information can be obtained from the abovementioned addresselectronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=15485
      
      
   4. Type of the contracting authority:
      European institution/agency or international organisation
      
   5. Main activity:
      Other activity: Asylum support
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Provision of Event Organisation Services for Administrative and Operational Meetings and Events

         Reference number: EUAA/2023/157
         
      2. Main CPV code:
         79952000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         The subject of this open call for tenders is the provision of event organisation services for administrative and operational meetings and events (Eight lots).

      5. Estimated total value:
         Value excluding VAT: 17 200 000.00 EUR
         
      6. Information about lots:
         all lots
   2. Description
      1. Title:
         

         Provision of Event Organisation Services for Events to be Held in Belgium, Mainly in the Brussels Capital Region

         Lot No: 1
         
      2. Additional CPV code(s):
         79952000
         
      3. Place of performance:
         Main site or place of performance:

         Mainly in the Brussels Capital Region, BELGIUM.

      4. Description of the procurement:
         

         Open call for tenders to conclude a single framework contract per lot.

      5. Award criteria:
         Quality criterion - Name: Quality criterion / Weighting: 60
         Price - Weighting: 40
         
      6. Estimated value:
         Value excluding VAT: 2 500 000.00 EUR
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 48
         This contract is subject to renewal: yes
         Description of renewals:

         See internet address provided in Section I.3).

      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: no
      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
      14. Title:
          

          Provision of Event Organisation Services for Events to be Held in Greece (Mainland and Islands)

          Lot No: 2
          
      15. Additional CPV code(s):
          79952000
          
      16. Place of performance:
          Main site or place of performance:

          GREECE (mainland and islands).

      17. Description of the procurement:
          

          Open call procedure to conclude a single framework contract for the provision of events organisation service in Greece (mainland and islands).

      18. Award criteria:
          Quality criterion - Name: Quality criterion / Weighting: 60
          Price - Weighting: 40
          
      19. Estimated value:
          Value excluding VAT: 800 000.00 EUR
          
      20. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: yes
          Description of renewals:

          See internet address provided in section I.3).

      21. Information about the limits on the number of candidates to be invited:
          
      22. Information about variants:
          Variants will be accepted: no
          
      23. Information about options:
          Options: no
      24. Information about electronic catalogues:
          
          
      25. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      26. Additional information:
          
      27. Title:
          

          Provision of Event Organization Services for Events in Italy (Mainland and Islands)

          Lot No: 3
          
      28. Additional CPV code(s):
          79952000
          
      29. Place of performance:
          Main site or place of performance:

          ITALY (mainland and islands).

      30. Description of the procurement:
          

          Open call for tenders for the conclusion of a single framework contract for the provision of event organisation services for events in Italy (mainland and islands).

      31. Award criteria:
          Quality criterion - Name: Quality criterion / Weighting: 60
          Price - Weighting: 40
          
      32. Estimated value:
          Value excluding VAT: 2 700 000.00 EUR
          
      33. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: yes
          Description of renewals:

          See internet address provided in section I.3).

      34. Information about the limits on the number of candidates to be invited:
          
      35. Information about variants:
          Variants will be accepted: no
          
      36. Information about options:
          Options: no
      37. Information about electronic catalogues:
          
          
      38. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      39. Additional information:
          
      40. Title:
          

          Provision of Event Organisation Services for Events to be Held in Iceland, Liechtenstein, Norway, Switzerland United Kingdom and other EU Member States (Excluding Belgium, Malta, Greece and Italy)

          Lot No: 4
          
      41. Additional CPV code(s):
          79952000
          
      42. Place of performance:
          Main site or place of performance:

          ICELAND, LIECHTENSTEIN, NORWAY, SWITZERLAND UNITED KINGDOM and other EU Member States (excluding BELGIUM, MALTA, GREECE and ITALY).

      43. Description of the procurement:
          

          Open call procedure for the conclusion of single framework contract for the provision of event organization services for events to be held in Iceland, Liechtenstein, Norway, Switzerland United Kingdom and other EU Member States (excluding Belgium, Malta, Greece and Italy).

      44. Award criteria:
          Quality criterion - Name: Quality criterion / Weighting: 60
          Price - Weighting: 40
          
      45. Estimated value:
          Value excluding VAT: 7 000 000.00 EUR
          
      46. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: yes
          Description of renewals:

          See internet address provided in section I.3).

      47. Information about the limits on the number of candidates to be invited:
          
      48. Information about variants:
          Variants will be accepted: no
          
      49. Information about options:
          Options: no
      50. Information about electronic catalogues:
          
          
      51. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      52. Additional information:
          
      53. Title:
          

          Provision of Event Organization Services for Events to be Held in Albania, Bosnia and Herzegovina, North Macedonia, Kosovo, Montenegro and Serbia

          Lot No: 5
          
      54. Additional CPV code(s):
          79952000
          
      55. Place of performance:
          Main site or place of performance:

          ALBANIA, BOSNIA and HERZEGOVINA, NORTH MACEDONIA, KOSOVO, MONTENEGRO and SERBIA.

      56. Description of the procurement:
          

          Open call procedure for the conclusion of a single framework contract for the provision of event organization services for events to be held in Albania, Bosnia and Herzegovina, North Macedonia, Kosovo, Montenegro and Serbia.

      57. Award criteria:
          Quality criterion - Name: Quality criterion / Weighting: 60
          Price - Weighting: 40
          
      58. Estimated value:
          Value excluding VAT: 1 200 000.00 EUR
          
      59. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: yes
          Description of renewals:

          See internet address provided in section I.3).

      60. Information about the limits on the number of candidates to be invited:
          
      61. Information about variants:
          Variants will be accepted: no
          
      62. Information about options:
          Options: no
      63. Information about electronic catalogues:
          
          
      64. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      65. Additional information:
          
      66. Title:
          

          Provision of Event Organisation Services for Events to be Held in Türkiye

          Lot No: 6
          
      67. Additional CPV code(s):
          79952000
          
      68. Place of performance:
          Main site or place of performance:

          TÜRKIYE.

      69. Description of the procurement:
          

          Open call procedure for the conclusion of a single framework contract for the provision of event organisation services for events to be held in Türkiye.

      70. Award criteria:
          Quality criterion - Name: Quality criterion / Weighting: 60
          Price - Weighting: 40
          
      71. Estimated value:
          Value excluding VAT: 1 100 000.00 EUR
          
      72. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: yes
          Description of renewals:

          See internet address provided in section I.3).

      73. Information about the limits on the number of candidates to be invited:
          
      74. Information about variants:
          Variants will be accepted: no
          
      75. Information about options:
          Options: no
      76. Information about electronic catalogues:
          
          
      77. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      78. Additional information:
          
      79. Title:
          

          Provision of Event Organisation Services for Events to be Held in Africa and the Middle East (mainly in Algeria, Egypt, Jordan, Lebanon, Libya, Morocco, Niger, Senegal and Tunisia)

          Lot No: 7
          
      80. Additional CPV code(s):
          79952000
          
      81. Place of performance:
          Main site or place of performance:

          Africa and the Middle East (mainly in ALGERIA, EGYPT, JORDAN, LEBANON, LIBYA, MOROCCO, NIGER, SENEGAL and TUNISIA).

      82. Description of the procurement:
          

          Open call procedure for the conclusion of a single framework contract for the provision of event organisation services for events to be held in Africa and the Middle East (mainly in Algeria, Egypt, Jordan, Lebanon, Libya, Morocco, Niger, Senegal and Tunisia).

      83. Award criteria:
          Quality criterion - Name: Quality criterion / Weighting: 60
          Price - Weighting: 40
          
      84. Estimated value:
          Value excluding VAT: 1 200 000.00 EUR
          
      85. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: yes
          Description of renewals:

          See internet address in section I.3).

      86. Information about the limits on the number of candidates to be invited:
          
      87. Information about variants:
          Variants will be accepted: no
          
      88. Information about options:
          Options: no
      89. Information about electronic catalogues:
          
          
      90. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      91. Additional information:
          
      92. Title:
          

          Provision of Event Organisation Services for Events to be held in Armenia, Azerbaijan, Georgia, Moldova and Ukraine

          Lot No: 8
          
      93. Additional CPV code(s):
          79952000
          
      94. Place of performance:
          Main site or place of performance:

          ARMENIA, AZERBAIJAN, GEORGIA, MOLDOVA and UKRAINE.

      95. Description of the procurement:
          

          Open call for tenders for the conclusion of a single framework contract for the provision of event organisation services for events to be held in Armenia, Azerbaijan, Georgia, Moldova and Ukraine.

      96. Award criteria:
          Quality criterion - Name: Quality criterion / Weighting: 60
          Price - Weighting: 40
          
      97. Estimated value:
          Value excluding VAT: 700 000.00 EUR
          
      98. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: yes
          Description of renewals:

          See internet address in section I.3).

      99. Information about the limits on the number of candidates to be invited:
          
      100. Information about variants:
           Variants will be accepted: no
           
      101. Information about options:
           Options: no
      102. Information about electronic catalogues:
           
           
      103. Information about European Union funds:
           The procurement is related to a project and/or programme financed by European Union funds: no
      104. Additional information:
           
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         Selection criteria as stated in the tender documents, available in the internet address provided in Section I.3).

      2. Economic and financial standing:
         Selection criteria as stated in the procurement documents
      3. Technical and professional ability:
         Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         Contract performance conditions:

         See internet address in section I.3).

      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-11-16
      Local time: 12:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2023-11-17
      Local time: 11:00
      Place:

      Tenders will be opened in a virtual opening session (remotely) on the date and time indicated under Section IV.2.7) of the contract notice.

      Information about authorised persons and opening procedure:

      See Point 3.2 opening of tenders of the invitation letter that can be found at the internet address provided in section I.3).

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