Audit and consultancy services in the field of catering, including bacteriological analyses of water fountains in the buildings of the European Parliament (six lots) (Люксембург - Тендер #48852647)

1. Section I
   1. Name and addresses
      European Parliament
      Plateau de Kirchberg
      Luxembourg
      L-2929
      Luxembourg
      E-mail: INLO.CFT@ep.europa.eu
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://etendering.ted.europa.eu/cft/cft-display.html?cftId=15840
      Additional information can be obtained from the abovementioned addresselectronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=15840
      to the abovementioned address
      
   4. Type of the contracting authority:
      European institution/agency or international organisation
      
   5. Main activity:
      General public services
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Audit and consultancy services in the field of catering, including bacteriological analyses of water fountains in the buildings of the European Parliament (six lots)

         Reference number: 06B40/2023/M051
         
      2. Main CPV code:
         71317210
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         The European Parliament has decided to launch this invitation to tender in order to procure audit, consultancy and assistance services in the field of catering in Brussels, Luxembourg and Strasbourg, with the objective of receiving assistance during the definition and verification process of proper implementation of catering activities and the commercial centre, to ensure compliance with legal and regulatory obligations, including bacteriological and legionella controls, as well as to obtain the necessary advice and assistance.

      5. Estimated total value:
         
         
      6. Information about lots:
         all lots
   2. Description
      1. Title:
         

         Technical, commercial and hygiene audits in Brussels

         Lot No: 1
         
      2. Additional CPV code(s):
         79415000
         
      3. Place of performance:
         
      4. Description of the procurement:
         

         The services will consist of:

         – technical audits (on-site examinations to ensure the proper implementation of catering services in Brussels (Lot 1));

         – commercial compliance audits (all verification and control operations with the objective of ensuring consistency between the implementation of catering services taking place on a daily basis and the services described in the contractual provisions in force in Brussels (Lot 1));

         – hygiene, storage and safety audits (all analyses meeting the safety and hygiene criteria relating to food and catering premises in the Parliament buildings in Brussels (Lot 1)).

      5. Award criteria:
         Quality criterion - Name: Proposed work methodology for the implementation of contractual assignments / Weighting: 45
         Quality criterion - Name: Social policy of the company / Weighting: 5
         Price - Weighting: 50
         
      6. Estimated value:
         
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 48
         This contract is subject to renewal: no
         
      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: no
      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
      14. Title:
          

          Downstream analyses of water fountains on the network in Brussels

          Lot No: 2
          
      15. Additional CPV code(s):
          71620000, 71600000
          
      16. Place of performance:
          
      17. Description of the procurement:
          

          Downstream analyses of water fountains on the network in Brussels at ambient temperature, including samples and analysis reports (all bacteriological and physico-chemical analyses of the water, with the objective of ensuring its potability (Lot 2)).

      18. Award criteria:
          
      19. Estimated value:
          
          
      20. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: no
          
      21. Information about the limits on the number of candidates to be invited:
          
      22. Information about variants:
          Variants will be accepted: no
          
      23. Information about options:
          Options: no
      24. Information about electronic catalogues:
          
          
      25. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      26. Additional information:
          
      27. Title:
          

          Technical, commercial and hygiene audits in Luxembourg

          Lot No: 3
          
      28. Additional CPV code(s):
          79415000
          
      29. Place of performance:
          
      30. Description of the procurement:
          

          The services will consist of:

          – technical audits (on-site examinations to ensure the proper implementation of catering services in Luxembourg (Lot 3));

          – commercial compliance audits (all verification and control operations with the objective of ensuring consistency between the implementation of catering services taking place on a daily basis and the services described in the contractual provisions in force in Luxembourg (Lot 3));

          – hygiene, storage and safety audits (all analyses meeting the safety and hygiene criteria relating to food and catering premises in the Parliament buildings in Luxembourg (Lot 3)).

      31. Award criteria:
          Quality criterion - Name: Proposed work methodology for the implementation of contractual assignments / Weighting: 45
          Quality criterion - Name: Social policy of the company / Weighting: 5
          Price - Weighting: 50
          
      32. Estimated value:
          
          
      33. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: no
          
      34. Information about the limits on the number of candidates to be invited:
          
      35. Information about variants:
          Variants will be accepted: no
          
      36. Information about options:
          Options: no
      37. Information about electronic catalogues:
          
          
      38. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      39. Additional information:
          
      40. Title:
          

          Downstream analyses of water fountains on the network in Luxembourg

          Lot No: 4
          
      41. Additional CPV code(s):
          71620000, 71600000
          
      42. Place of performance:
          
      43. Description of the procurement:
          

          Downstream analyses of water fountains on the network in Luxembourg at ambient temperature, including samples and analysis reports (all bacteriological and physico-chemical analyses of the water, with the objective of ensuring its potability (Lot 4)).

      44. Award criteria:
          
      45. Estimated value:
          
          
      46. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: no
          
      47. Information about the limits on the number of candidates to be invited:
          
      48. Information about variants:
          Variants will be accepted: no
          
      49. Information about options:
          Options: no
      50. Information about electronic catalogues:
          
          
      51. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      52. Additional information:
          
      53. Title:
          

          Technical, commercial and hygiene audits in Strasbourg

          Lot No: 5
          
      54. Additional CPV code(s):
          79415000
          
      55. Place of performance:
          
      56. Description of the procurement:
          

          The services will consist of:

          – technical audits (on-site examinations to ensure the proper implementation of catering services in Strasbourg (Lot 5));

          – commercial compliance audits (all verification and control operations with the objective of ensuring consistency between the implementation of catering services taking place on a daily basis and the services described in the contractual provisions in force in Strasbourg (Lot 5));

          – hygiene, storage and safety audits (all analyses meeting the safety and hygiene criteria relating to food and catering premises in the Parliament buildings in Strasbourg (Lot 5)).

      57. Award criteria:
          Quality criterion - Name: Proposed work methodology for the implementation of contractual assignments / Weighting: 45
          Quality criterion - Name: Social policy of the company / Weighting: 5
          Price - Weighting: 50
          
      58. Estimated value:
          
          
      59. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: no
          
      60. Information about the limits on the number of candidates to be invited:
          
      61. Information about variants:
          Variants will be accepted: no
          
      62. Information about options:
          Options: no
      63. Information about electronic catalogues:
          
          
      64. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      65. Additional information:
          
      66. Title:
          

          Downstream analyses of water fountains on the network in Strasbourg

          Lot No: 6
          
      67. Additional CPV code(s):
          71620000, 71600000
          
      68. Place of performance:
          
      69. Description of the procurement:
          

          Downstream analyses of water fountains on the network in Strasbourg at ambient temperature, including samples and analysis reports (all bacteriological and physico-chemical analyses of the water, with the objective of ensuring its potability (Lot 6)).

      70. Award criteria:
          
      71. Estimated value:
          
          
      72. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: no
          
      73. Information about the limits on the number of candidates to be invited:
          
      74. Information about variants:
          Variants will be accepted: no
          
      75. Information about options:
          Options: no
      76. Information about electronic catalogues:
          
          
      77. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      78. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         Entry in the professional or trade register or specific authorisation in the country of residence, or member of a professional organisation.

      2. Economic and financial standing:
         List and brief description of selection criteria:

         Annual turnover achieved in the field concerned by the contract during at least the last two financial years for which accounts have been closed (cumulative in the case of a grouping), of:

         – Brussels:

         Lot 1: 300 000 EUR minimum

         Lot 2: 250 000 EUR minimum

         – Luxembourg:

         Lot 3: 80 000 EUR minimum

         Lot 4: 100 000 EUR minimum

         – Strasbourg:

         Lot 5: 75 000 EUR minimum

         Lot 6: 60 000 EUR minimum

      3. Technical and professional ability:
         List and brief description of selection criteria:

         – At least three years" experience in services/provisions similar to those required under the contract in question;

         – Five references for the provision of equivalent services carried out in Belgium (for lots 1 and 2), in Luxembourg (for lots 3 and 4) or in France (for lots 5 and 6) during the last five years. A minimum value of EUR 10 000 for each reference for lots 1, 3 and 5.

      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         
      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      Framework agreement with a single operator
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2024-01-08
      Local time: 11:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2024-01-09
      Local time: 10:30
      Place:

      Konrad Adenauer Building, Plateau de Kirchberg, in Luxembourg.

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