Administrative development project services (Германия - Тендер #43232584)

1. Section I
   1. Name and addresses
      Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
      Dag-Hammarskjöld-Weg 1 - 5
      Eschborn
      65760
      Germany
      Telephone: +49 6196792819
      E-mail: dalena.dassonville@giz.de
      Fax: +49 619679802819
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y162E0N2B/documents
      Additional information can be obtained from the abovementioned addresselectronically via: https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y162E0N2B
      
      
   4. Type of the contracting authority:
      Other type: Legal person governed by private law (gemeinnützige GmbH) wholly owned by the Federal Republic of Germany
      
   5. Main activity:
      Other activity: International Development Cooperation
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         81297613-Support to Stabilisation and promotion of Civil Society in Syria

         Reference number: 81297613
         
      2. Main CPV code:
         75112100
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH has been commissioned by the German Federal Foreign Office (GFFO) to support civil society actors in their ability to stabilise selected areas in Syria by strengthening their capacities, networks, and independence, and by supporting them with the implementation of local initiatives that promote social cohesion, conflict prevention and resilience against extremist influences. The project commissioned is called "Support to Stabilisation and Civil Society in Syria" (USZS) and aims to improve people"s living conditions and create the foundation for increased political and social participation, thereby assisting the preparation of a local, inclusive, and peaceful transition process in Syria.

         In the Syrian context, GIZ operates through a mode of remote management, meaning that all activities inside Syria are conducted via partner organisations. Activities of USZS are conducted under the following three components:

         1. Deradicalization and Conflict-Transformation (DCT), which aims to improve the conditions for reintegration of returnees, and to strengthen civil society initiatives at a local level, with special focus on women and youth groups.

         2. A social cohesion and resilience component, wherein civil society actors are strengthened and spaces for social participation at community levels created.

         3. Rapid Response Mechanism (RRM), wherein USZS reacts quickly to most pressing short-term needs such as escalations of violence, forced displacement, public health emergencies and natural disasters, through the provision of urgently needed material goods to selected areas in Syria.

      5. Estimated total value:
         
         
      6. Information about lots:
         This contract is divided into lots: no
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         72314000, 75211000, 79419000, 79900000
         
      3. Place of performance:
         Main site or place of performance:

         00000 Iraq

      4. Description of the procurement:
         

         For reasons of quality assurance, accountability, and an improved steering capacity in the highly volatile context of the Syrian conflict and under the conditions of remote management, GIZ seeks to contract a reputable and reliable service provider for Third Party Monitoring (TPM) services. The latter shall conduct periodic and ad-hoc monitoring and evaluation of ongoing project activities implemented by partner organisations and verifications of delivery of materials inside Syria on behalf of the USZS project to assess and provide feedback on:

         1. How effectively and efficiently project activities are implemented. This includes assessing the performance of implementing partners and the progress of individual projects towards intended results, milestones, and targets, as well as validating information and data in the partners" reports.

         2. How results can be used to evaluate the overall project"s capability in responding to the challenges posed by the volatile situation and which factors in project design and implementation led to optimal results or produced unexpected outcomes.

         The tasks and deliverables are arranged within several different work packages (WP). Each WP contains an overview of objectives and indicators to be fulfilled by the service provider.

         WP 1: Base-line evaluations through surveys on:

         a. local priority needs;

         b. living conditions of host community, IDP and returnee households, encompassing at least income level, level of child enrolment, livelihood opportunities, overall perception of living conditions, access to food, WASH and healthcare, degree of self-reported psycho-social wellbeing;

         c. psycho-social needs, experiences and perceptions of discrimination, and perceived levels of inclusion, disaggregated by immigrant status, gender and age and people with disabilities (PwD);

         d. priority needs of women, girls, and PwD.

         WP 2: Project monitoring and Evaluation report of approximately 20 individual projects. The expected geographical focus is on Northeast and Northwest of Syria. M&E activities may include review of project documents, one or more on-site visits to each project, as well as interviews with partner staff and beneficiaries.

         WP 3: Quarterly monitoring reporting for each project: the quarterly monitoring report should include summary of spot-check to the partner activity location, the monitoring tools can be used for the report such as quality checklist, beneficiary interviews, observation, and photos.

         WP 4: Ad hoc cross-sector evaluations of approximately five thematic areas (topics to be decided).

         WP 5: Verification of delivery of materials on up to 5 occasions in the frame of the RRM component. The verification intends to confirm and provide (photographic) evidence of the receipt of delivered goods and materials by the intended recipients and/or location, and to assess their functionality, utilization, and maintenance.

         WP 6: End-of USZS project evaluation in approximately five communities through surveys on:

         a. the extent to which local civil society priorities and needs have been addressed;

         b. living conditions of host community, returnee and IDP households in communities;

         c. on psycho-social needs, experiences and perceptions of discrimination, and perceived levels of inclusion, disaggregated by immigrant status, gender, age, and PwD;

         d. the extent to which local priority needs of women, girls and people with disabilities have been addressed;

         e. survey of beneficiaries of community support measures on perceived improved social exchange.

         The TPM provider will be tasked to conduct the below listed WP simultaneously and is therefore expected to have an adequate pool of staff on the ground to undertake parallel and period-overlapping WPs as needed. The provider is furthermore responsible for the security of the TPM field team and must ensure the efficiency, effectivity and transparency of every step undertaken as well as the prevention of misuse, mismanagement, and corruption during the whole mission. Given the volatile situation in Syria, the TPM provider must not only adhere to personal data protection law but treat the protection and secure processing of any kind of personal and other sensitive data as a matter of utmost importance. Names, and logos of GIZ or its commissioning party should not be used by the TPM provider within documents as well as in activities or formal and informal conversations.

         Following that the TPM provider will conduct periodic and ad-hoc M&E-related activities for projects implemented by partners inside Syria, access, and the ability to provide the requested services in selected parts of Raqqa, Deir-ez Zor, Al-Hasakeh, Aleppo and Idleb governorates as well as close coordination with the GIZ USZS project, located in Erbil and Gaziantep, is thus mandatory.

         The first phase of the mission shall be carried out between September 2023 and end of March 2024 with a likely extension for up to 18 months and involves the provision of a team leader, a field coordinator and three pools of experts (a. Technical Advisors /Data Analysts, b. Data Transcribers/ Translators, c. Field Enumerators). In case GIZ will be commissioned with a follow-on stabilization project, a continuation of the exact WPs - adapted to the cycle of the follow-on project - is foreseen.

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         
         Start: 2023-09-01
         End: 2024-03-31
         This contract is subject to renewal: yes
         Description of renewals:

         GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: yesDescription of options:

          GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin.

         2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG

         3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)

      2. Economic and financial standing:
         List and brief description of selection criteria:

         1. Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year), at least: 500,000.00 EUR

         2. Average number of employees and managers in the last three calendar years, at least 10 persons

      3. Technical and professional ability:
         List and brief description of selection criteria:

         1. The technical assessment is only based on reference projects with a minimum commission value of 80,000.00 EUR.

         2. At least 8 reference projects in the technical field "Monitoring and Evaluation", of which at least 3 reference projects in Syrian Arab Republic in the last 3 years

      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         
      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-07-25
      Local time: 12:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      Tender must be valid until: 2023-10-31
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2023-07-25
      Local time: 12:00
      

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