External Support to the Back Office Arrangement for the Joint Undertakings (Бельгия - Тендер #42827775)

1. Section I
   1. Name and addresses
      Europe’s Rail Joint Undertaking (EU-RAIL)
      Brussels
      1060
      Belgium
      E-mail: procurement@rail-research.europa.eu
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://etendering.ted.europa.eu/cft/cft-display.html?cftId=14242
      Additional information can be obtained from the abovementioned addresselectronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=14242
      to the abovementioned address
      
   4. Type of the contracting authority:
      European institution/agency or international organisation
      
   5. Main activity:
      Other activity: Rail research and innovation
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         External Support to the Back Office Arrangement for the Joint Undertakings

         Reference number: EU-Rail.OP.02.22
         
      2. Main CPV code:
         79212000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         This call for tenders aims to provide external support related to accounting services, audits, and controls to the nine joint undertakings stablished under Horizon Europe (Council Regulation (EU) No 2021/2085 of 19 November 2021) as well as to the European High-Performance Computing Joint Undertaking. The intention is to conclude framework contracts in cascade for the following assignments: statutory audit services (lot 1) and accounting and assurance services (lot 2).

      5. Estimated total value:
         Value excluding VAT: 3 894 000.00 EUR
         
      6. Information about lots:
         all lots
   2. Description
      1. Title:
         

         Statutory Audit Services

         Lot No: 1
         
      2. Additional CPV code(s):
         79212300
         
      3. Place of performance:
         Main site or place of performance:

         Please consult the procurement documents available at the address indicated in Section I.3).

      4. Description of the procurement:
         

         The contractor shall provide a team that will perform the services required for the statutory audit of the financial statements.

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         Value excluding VAT: 1 454 000.00 EUR
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 12
         This contract is subject to renewal: yes
         Description of renewals:

         The details of the initial contract duration and possible renewals are set out in the draft framework contract for the respective lot. Please consult the procurement documents available at the address indicated in Section I.3).

      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: no
      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds:

          Horizon Europe.

      13. Additional information:
          
      14. Title:
          

          Accounting Services and Other Assurance Engagements

          Lot No: 2
          
      15. Additional CPV code(s):
          79211000
          
      16. Place of performance:
          Main site or place of performance:

          Please consult the procurement documents available at the address indicated in Section I.3).

      17. Description of the procurement:
          

          The contractor shall provide individuals which will work to support the accounting officers under the overall coordination of the back-office arrangement accounting coordinator in their accounting tasks and teams that will support the performance of other assurance engagement services as requested by the contracting authorities on an ad-hoc basis.

      18. Award criteria:
          Price is not the only award criterion and all criteria are stated only in the procurement documents
      19. Estimated value:
          Value excluding VAT: 2 440 000.00 EUR
          
      20. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 12
          This contract is subject to renewal: yes
          Description of renewals:

          The details of the initial contract duration and possible renewals are set out in the draft framework contract for the respective lot. Please consult the procurement documents available at the address indicated in Section I.3).

      21. Information about the limits on the number of candidates to be invited:
          
      22. Information about variants:
          Variants will be accepted: no
          
      23. Information about options:
          Options: no
      24. Information about electronic catalogues:
          
          
      25. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds:

          Horizon Europe.

      26. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         Please consult the procurement documents available at the address indicated in Section I.3).

      2. Economic and financial standing:
         Selection criteria as stated in the procurement documents
      3. Technical and professional ability:
         Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         Contract performance conditions:

         Please consult the procurement documents available at the address indicated in Section I.3).

      2. Information about staff responsible for the performance of the contract:
         Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      Framework agreement with several operatorsIn the case of framework agreements, provide justification for any duration exceeding 4 years:

      The total duration of the framework contracts (60 months / 5 years) deviates from the standard maximum duration of a FWC (4 years) to guarantee the implementation of the activities related to the current multi-annual financial framework (2021-2027) as well as the gap until the start of the next period (2028-2034).

   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-08-28
      Local time: 15:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN, BG, DA, DE, EL, ET, FI, FR, GA, HR, HU, IT, LV, LT, MT, NL, PL, PT, RO, SK, SL, ES, SV, CS
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2023-08-29
      Local time: 10:30
      Place:

      By videoconference.

      Information about authorised persons and opening procedure:

      Tenders will be opened electronically on the date and time indicated in the contract notice. It is possible to attend the opening by videoconference. Information about authorised persons and opening procedure: Please refer to Section 3.2 (‘Opening of tenders’) of the Invitation to Tender available at the address indicated in Section I.3).

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