Supply of software plus associated hardware and maintenance services for a digital customer information system (CIS) at WMT"s railway stations (Ангилья - Тендер #51686569)

• Contract award notice

Results of the procurement procedure

Section I: Contracting entity I.1) Name and addresses

WEST MIDLANDS TRAINS LIMITED

09860466

2nd Floor,St Andrews House, 20 St. Andrew Street

LONDON

EC4A3AG

UK

Contact person: David Bailey

E-mail: David.Bailey@wmtrains.co.uk

NUTS: UKG

Internet address(es)

Main address: www.westmidlandsrailway.co.uk

I.4) Type of the contracting authority

Other: Railway Services

I.5) Main activity

Other: Railway Services

Section II: Object II.1) Scope of the procurement II.1.1) Title

Supply of software plus associated hardware and maintenance services for a digital customer information system (CIS) at WMT"s railway stations

II.1.2) Main CPV code

48510000

II.1.3) Type of contract

Supplies

II.1.4) Short description

WMT"s digital customer information system (CIS) contract with Blackbox Company (UK) Ltd (WMT 2462) runs till the 31 March 2025. Phase 1 software (VO4) and Phase 2 software (VO5) - both of which are covered under the original contract, and are co-dependent (important) to run a compliant CIS system - do not currently co-terminate. This extension to the Phase 1 software (VO4) brings its end date in line with that of the Phase 2 software (VO5), so WMT can continue to provide a full CIS service across its stations. The Phase 1 software (VO4) was to end on the 19 February 2024; both it and the Phase 2 software (VO5) will now end on the 31 March 2025. The extension of the Phase 1 software (VO4) will also strengthen WMT"s position ahead of any retender of the contract in advance of its end date

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 271 409.00 GBP

II.2) Description II.2.2) Additional CPV code(s)

48517000

II.2.3) Place of performance

NUTS code:

UKG

Main site or place of performance:

At WMT"s railway stations.

II.2.4) Description of the procurement

Extension of the existing Phase 1 software licence (VO4) to make it co-terminus with the existing Phase 2 software licence (VO5). The two software licences are co-dependent (important).

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure IV.1) Description IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

Additional deliveries by the original supplier ordered under the strict conditions stated in the Directive

Explanation

• Additional deliveries by the original supplier

Explanation:

If the Phase 1 software (VO4) were not extended, WMT would either not be able to provide its customer information system (CIS) at its railway stations at all or it would require another CIS provider to be brought in. The former option would deprive WMT"s customers and staff of vital travel information and the latter option would be time consuming (estimated to take about six months) and would cause widespread disruption across the WMT estate. It would also mean that WMT would incur substantial duplicated and abortive costs. The costs that would be incurred without this extension are estimated to be significantly more than double its value, when adding together the estimated annual cost for alternative software plus the cost of the final year of the Phase 2 software (VO5), even though that software would then give WMT no benefit.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2024/S 000-002968

Section V: Award of contract

A contract/lot is awarded: Yes

V.2 Award of contract V.2.1) Date of conclusion of the contract

12/02/2024

V.2.2) Information about tenders

Number of tenders received: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Blackbox Company (UK) Ltd

08250305

6 Crowthorne House, Nine Mile Ride, Crowthorne

Wokingham

RG30 3GA

UK

NUTS: UKJ

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 271 409.00 GBP

V.2.5) Information about subcontracting Section VI: Complementary information VI.3) Additional information

A requirement to procure in a manner that is "...consistent with all requirements of, and follows the principles of, the Utilities Contracts Regulations 2016" has applied to West Midlands Trains Ltd (WMT) since only September 2021.

The original framework agreement was awarded by Abellio Transport Holdings Ltd in 2019 after a competitive tender process performed in 2018. WMT signed the SoW for the digital customer information system (CIS) in 2019 and its VO4 for the Phase 1 software in 2020 - both of which were before the above UCR 2016 requirement applied to WMT, in September 2021.

VI.4) Procedures for review VI.4.1) Review body

West Midlands Trains Ltd

134 Edmund Street

Birmingham

B3 2ES

UK

E-mail: david.bailey@wmtrains.co.uk

VI.5) Date of dispatch of this notice

22/02/2024

Information added to the notice since publication.

Additional information added to the notice since it"s publication. Commodity Categories Commodity Categories
Delivery Locations Delivery Locations
Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions

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