Entertainment at Events (Ангилья - Тендер #50868337)

• Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting entity I.1) Name and addresses

Antrim and Newtownabbey Borough Council

Antrim

BT41 2UB

UK

E-mail: procurement@antrimandnewtownabbey.gov.uk

NUTS: UKN0D

Internet address(es)

Main address: https://e-sourcingni.bravosolution.co.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object II.1) Scope of the procurement II.1.1) Title

Entertainment at Events

II.1.2) Main CPV code

92340000

II.1.3) Type of contract

Services

II.1.4) Short description

Framework for the provision of children"s entertainment services and specialist entertainment services at Council events

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement

Value excluding VAT: 170 000.00 GBP

II.2) Description

Lot No: 1

II.2.1) Title

Children"s Entertainment Services

II.2.2) Additional CPV code(s)

92340000

II.2.3) Place of performance

NUTS code:

UKN0D

II.2.4) Description of the procurement

Provision of a variety of Children"s Entertainment Services at Council events such as face painting, balloon modelling, petting farm, walkabout characters, etc.

II.2.5) Award criteria

Criteria below:

Quality criterion: Service Delivery Proposals / Weighting: 40

Price / Weighting: 60

II.2.11) Information about options

Options: Yes

Description of options:

option to extend for up to 12 months

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Specialist Entertainment Services

II.2.2) Additional CPV code(s)

92340000

II.2.3) Place of performance

NUTS code:

UKN0D

II.2.4) Description of the procurement

Provision of a variety of Specialist Entertainment Services suitable for Good Relations events

II.2.5) Award criteria

Criteria below:

Quality criterion: Service Delivery Proposals / Weighting: 40

Price / Weighting: 60

II.2.11) Information about options

Options: Yes

Description of options:

option to extend for up to 12 months

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure IV.1) Description IV.1.1) Type of procedure

Negotiated procedure without prior publication

Justification for selected award procedure:

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Explanation:

Following a competitive process in 2022, a contract was awarded to the various tenderers who were the only tenderers for their respective entertainment services. They have been operating as the Council"s service providers from award of the contract. Due to the unforeseeable death of the Queen and subsequent coronation of King Charles, the scope and scale of the contract required expansion to accommodate the necessary public events associated with the change and thereby necessitated additional services to hold such events. This has created an increase in the value of the contract that was unforeseeable at the time of tender. In addition, and as demonstrated in the competitive tender process, the awarded companies are the only ones in Northern Ireland capable of providing the services required necessary for events. A new procurement process will be initiated in early 2024. This contract will only be in place until a new contract can be established through a competitive procurement process.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract/concession

Lot No: 1

Title: Children"s Entertainment Services

V.2 Award of contract/concession V.2.1) Date of conclusion of the contract/concession

05/10/2022

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor

Friendly Faces

Portadown

UK

NUTS: UKN07

The contractor is an SME: Yes

V.2.3) Name and address of the contractor

Kidz Farm

Londonderry

UK

NUTS: UKN0A

The contractor is an SME: Yes

V.2.3) Name and address of the contractor

Carnival Promotions

Larne

UK

NUTS: UKN0F

The contractor is an SME: Yes

V.2.3) Name and address of the contractor

Cromore Castles

Portstewart

UK

NUTS: UKN0C

The contractor is an SME: Yes

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 100 000.00 GBP

V.2.5) Information about subcontracting

The contract/concession is likely to be subcontracted

Section V: Award of contract/concession

Lot No: 2

Title: Specialist Entertainment Services

V.2 Award of contract/concession V.2.1) Date of conclusion of the contract/concession

05/10/2022

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Artsekta

Belfast

UK

NUTS: UKN06

The contractor is an SME: Yes

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 70 000.00 GBP

V.2.5) Information about subcontracting

The contract/concession is likely to be subcontracted

Section VI: Complementary information VI.4) Procedures for review VI.4.1) Review body

Royal Courts of Justice - High Court

Belfast

UK

VI.5) Date of dispatch of this notice

30/01/2024

Information added to the notice since publication.

Additional information added to the notice since it"s publication. Commodity Categories Commodity Categories
Delivery Locations Delivery Locations
Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions

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