National Police Air Service Extension of the existing Air to Ground Communications Support Contract (Ангилья - Тендер #50468432)

• Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting entity I.1) Name and addresses

West Yorkshire Combined Authority

Wellington House, 40-50 Wellington Street

Leeds

LS1 2DE

UK

Contact person: Roy Towler

Telephone: +44 7929726422

E-mail: roy.towler@bluelight.police.uk

NUTS: UK

Internet address(es)

Main address: https://www.westyorks-ca.gov.uk/

Address of the buyer profile: https://bluelightcommercial.police.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object II.1) Scope of the procurement II.1.1) Title

National Police Air Service Extension of the existing Air to Ground Communications Support Contract

II.1.2) Main CPV code

50210000

II.1.3) Type of contract

Services

II.1.4) Short description

The support, service and maintenance of Tetra Air to Ground radio devices and equipment for the National Police Air Service (NPAS) and Police Scotland.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 2 044 325.00 GBP

II.2) Description II.2.2) Additional CPV code(s)

50333000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The support, service and maintenance of Tetra Air to Ground radio devices and equipment for the National Police Air Service (NPAS) and Police Scotland.

The existing contract was established in 2020 with a core three year service provision from 2021 to 2023. 2024 and 2025 represent two year extension options which were included in the contract and the published 2020 VEAT. Key, proprietary components to the radio equipment which are becoming obsolete are also to be supplied under a "last time buy" production and supply

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure IV.1) Description IV.1.1) Type of procedure

Negotiated procedure without prior publication

Justification for selected award procedure:

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Explanation:

The National Police Air Service (NPAS) delivers a fully borderless air service to all police forces in England and Wales 24 hours a day, seven days a week, 365 days a year, and a national response to major and critical incidents. NPAS is committed to providing a high-quality policing aviation service which provides value for money.

In December 2020, a VEAT notice (ref 589620-2020) was published in relation to the support, service and maintenance of Tetra Air to Ground radio devices and equipment for NPAS, the Met Police Service and Police Scotland.

The contract period was for three years with an option to extend for a further two years: the extensions would "be dependent on the status of the Emergency Services Network ("ESN") programme and associated Aircraft Communication System programme currently being implemented by the UK Home Office".

The VEAT elaborated further on the duration of the agreement by clarifying that the "The Police and Crime Commissioner has therefore sought to put in place a contract for a term to align to the delivery of the ESN with optional extensions available to deal with any potential delays to the delivery of ESN".

The Emergency Services Network is still not live operationally in the UK, with the current Airwave (Tetra) network (live since circa 2000) still in operation for all police communications.

The current target for the switch off of the Airwave network and the full transition to the ESN network is 2029. Whilst a rollout of ESN will commence before this date, no detail of which Police forces and their switchover date (including NPAS) has been published by the Home Office.

The 2020 VEAT identified that the "bespoke equipment and operating system used by the National Police Air Service, the Metropolitan Police Force and Police Scotland ("Customers") for the Tetra Air to Ground Radio Devices ("System") in some of their aircraft is proprietary to Chelton Limited" and that "the equipment forming part of the System is now obsolete and CAS [Chelton] are the only supplier holding spare parts for any required maintenance and repair works. Consequently, [Chelton] are the only supplier capable of providing the required ongoing support and maintenance for the System together with any necessary upgrades and modifications required to ensure that the System continues to meet the critical operational and business needs."

This situation remains the same in 2024: no supplier, other than Chelton Limited, nor any alternate equipment can interface with the Airwave network in relation to Air to Ground communication.

The only alternate to the Chelton Tetra Airwaves equipment/service will be the arrival of the ESN, which is still several years from its rollout commencement.

It should also be noted that Chelton is the appointed supplier that will deliver radio equipment for Air to Ground communications under the future ESN programme.

Without the appointment of the services of Chelton, or the acquisition of the obsolete key components, then neither NPAS nor Police Scotland will have a sustainable Air to Ground communications link or network.

This will impact the ability to support policing operations on the ground and presents a credible risk of danger to life for the public and police officers alike, and also a reduction in crime prevention and detection.

The support, service and maintenance of Tetra Air to Ground radio devices and equipment is still required for NPAS and Police Scotland. The existing contract was established in 2020 with a core three year service provision from 2021 to 2023 with a further 2 year extension option.

The 2020 VEAT outlined the 5 year period at an overall value of £3.5M. A secondary VEAT is being published for the same contract because the £3.5M value will now be exceeded.

The cumulative service cost from 2021 to 2025 and the purchase of essential components which are now obsolete, exceeds the £3.5M by £2,044,325.05

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section V: Award of contract/concession V.2 Award of contract/concession V.2.1) Date of conclusion of the contract/concession

19/01/2024

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Chelton Ltd

00896823

Marlow

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 2 044 325.00 GBP

V.2.5) Information about subcontracting Section VI: Complementary information VI.4) Procedures for review VI.4.1) Review body

The High Court of England and Wales

7 Rools Buildings, Fetter Lane

London

EC4A 1NL

UK

VI.5) Date of dispatch of this notice

19/01/2024

Information added to the notice since publication.

Additional information added to the notice since it"s publication. Commodity Categories Commodity Categories
Delivery Locations Delivery Locations
Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions

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