This is not a Request for Proposals. This is a Sources Sought.

The purpose of this announcement is to update interested parties regarding the potential procurement for a new operational law enforcement records management system (RMS) that would be able to provide RMS functionality for the Department of the Interior’s Office (DOI) of Law Enforcement and Security (OLES). This is a follow-up to a previous sources sought notice published in April 2023 (DOIDFBO230038) and November 2020 (DOIDFBO2100). Along with this notice, we are providing potential sources with an updated copy of the Performance Work Statement which has modified several sections and removed system requirements from the prior version such as Fire Incident Reporting; Law Enforcement Training, Specialties, Certification Tracking; National Information Exchange Model Search and Rescue; Emergency Medical Services; Emergency Management; and Investigative Funds. All interested parties are encouraged to review the updated version.

The Government is anticipating the solicitation be released sometime in January 2024 with a tentative award anticipated late May 2024. Please note this is an anticipated timeline that is subject to change. Based on results from the prior market research, we are currently anticipating approval for a small business set-aside with the solicitation to be issued only in SAM.gov. The proposed North American Industrial Classification System (NAICS) Code for this potential procurement is 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services with a Small Business Administration (SBA) Size Standard of $40.0 Million, and the proposed Product Service Code (PSC) is DA10 “IT and Telecom – Business Application/Application Development Software As A Service.” Vendors are welcome to suggest an alternate NAICS or PSC Code if one appears to better align with this potential requirement.

DOI seeks a FedRAMP Moderate approved cloud solution, with a preference for a Software as a Service (SaaS) offering that meets FISMA Moderate requirements. To qualify as a SaaS solution, FedRAMP approval must be granted at both the hosting and application layers. If only the hosting platform is FedRAMP approved, while the application is not, the solution will be categorized as a Platform as a Service (PaaS) offering. Solutions for PaaS hosting that encompass application management, data management, and helpdesk services may be considered along with SaaS offerings. This potential procurement is anticipated to result in a ten year single award contract with a tentative award value range between $50-$100 million depending upon the nature of the solution adopted.

Any new firms that did not respond to the April 2023 Sources Sought which believe they are capable and interested in providing a capable system may submit a capability statement which shall be considered by the agency. The capability statement shall be no more than ten (10) pages in length and shall address the following topics:

- Organization’s name, address, phone number, email, and point of contact information.
- Brief summary describing your organization’s capabilities that could meet this requirement.
- Description of any work done previously related to areas mentioned above along with the name of business and organization, date of award & completion, and estimated award value
- Whether the vendor has an existing RMS and its name, and if that RMS is “FEDRAMP” approved.
- Can the vendor provide an RMS as a total Software as a Solution (SaaS) via the cloud?
- Include your business size classification (e.g., large business, small business, 8(a), HUBZone, SDB, SDVOSB, WOSB, VOSB, etc. for the GSA Scheduled contract)

Responses to this request for information shall not constitute responses to any request for proposals which is not currently available. No request for proposals currently exists; therefore, do not request a copy of the request for proposals. The decision to issue a solicitation shall be solely at the Government’s discretion. This request for information is not to be construed as a commitment by the Government, nor will the government reimburse any costs associated with the submission of information in response to this notice. Respondents will not be individually notified of the results of any government assessments. The Government’s evaluation of the capability statement received may factor into whether any forthcoming request for proposal will be conducted as a small business set-aside, full and open competition, or a sole-source procurement.

The government is also requesting that firms submit any applicable questions or advice for the government to consider as it works to finalize its requirements documents. Areas specifically related to implementing this requirement are encouraged.

Vendors with questions shall not contact OLES directly and will submit any questions and responses to the Contract Specialist for this requirement, Jonathan Chisholm, via e-mail at jonathan_chisholm@ibc.doi.gov.

Any questions or recommendations regarding this process are highly encouraged. There is no page limitation for this submission or feedback on the requirements documents.



Attachments:

Attachment A – Draft PWS (20230807) V6.07

Attachments/Links