Refuse collection services (Великобритания (Англия, Шотландия, Уэльс) - Тендер #50695535)

Official name: Vale of White Horse District Council (and other authorities referred to below)
Postal address: Abbey House
Town: Abingdon
NUTS code: UKJ14 Oxfordshire
Postal code: OX14 3JE
Country: United Kingdom
Contact person: Paul Fielding
E-mail: procurement@southandvale.gov.uk
Internet address(es):
Main address: https://www.whitehorsedc.gov.uk/

Regional or local authority

General public services

Provision of Household Waste Collection, Street Cleaning and ancillary Services

90511000 Refuse collection services

Services

On 3 June 2009, South Oxfordshire District Council (“SODC”) and Vale of White Horse District Council

(“VWHDC”) (together “the Authorities”) entered into an agreement with Verdant Group PLC (now Biffa Municipal

Limited) (“Biffa”) for the provision of household waste collection, street cleansing and ancillary services (the

“Contract”). This was advertised on the OJEU on 21 January 2008. The initial term of the Contract expired on 6

June 2017 but contained an option to extend for up to seven (7) years. The Authorities extended the Contract in

accordance with its terms up to the maximum length, with a new expiry date of 6 June 2024.

This VEAT notice relates to a proposed extension of the Contract for a two (2) year ‘bridging period’ with

a longstop date of 28 June 2026 to allow time for the Authorities to prepare for and implement a long-term

replacement service to the Contract.

The Authorities intend to enter into a deed of variation (the “DOV”) to modify certain terms of its curren

Value excluding VAT: 33 000 000.00 GBP

This concession is divided into lots: no

Value excluding VAT: 33 000 000.00 GBP

90514000 Refuse recycling services

90611000 Street-cleaning services

NUTS code: UKJ14 Oxfordshire

Main site or place of performance:

Oxfordshire

On 3 June 2009, the Authorities entered into an agreement with Verdant Group PLC (now Biffa Municipal

Limited) (“Biffa”) for the provision of household waste collection, street cleansing and ancillary services (the

“Contract”). The initial term of the Contract expired on 6 June 2017 but was extended in accordance with its

terms up to the maximum length, with a new expiry date of 6 June 2024. The Agreement has been subject

to minor amendments by the Authorities and Biffa pursuant to separate deeds of variations entered into

between the parties on 19 December 2011; 11 April 2014; 9 May 2016; and 18 June 2021 respectively. These

variations implemented minor policy changes, including minor performance measure changes, creation of

a special cleansing team, new operating times, updating authorised officer names, data protection systems

and adverse weather requirements. This VEAT notice relates to a proposed extension of the Contract for a

two (2) year ‘bridging period’ with a longstop date of 28 June 2026 to allow time for the Authorities to prepare

for and implement a long-term replacement service for the Contract, including, if applicable, to conduct a

viable re-procurement exercise for the long-term successor to the Contract which takes account of expected

developments in environmental legislation in the near future. Expected environmental legislation is likely to

have a significant impact both commercially and operationally on waste and recycling in England, and without

clarity on the future requirements for waste collection, it will be extremely difficult to draw up a viable new

service specification for a contractor and conduct a meaningful procurement process. The procurement decision

has therefore been taken to continue with the existing contractor (Biffa) for a limited period to allow more

time for future environmental changes relevant to waste collection to take shape / come into force. Delaying

the procurement for a successor provider will allow the changes to be factored into the future procurement

requirements and strategy. The proposed extension will therefore provide the Authorities with a sufficient

period of time, if necessary, to run a comprehensive market-engagement, commissioning and re-procurement

exercise, and to factor in the current high degree of risk and uncertainty in the waste management sector, with

the new service to commence no later than 28 June 2026. The extension will provide continuity of service for the

Authorities while they conduct this exercise, and allow the orderly wind-down and exit of the Contract with Biffa

and mobilisation of any new contract. As part of the proposed DOV, the Authorities will make certain additional

modifications to the Contract which take account of the changing economic climate for waste management

service provision (particularly the increased costs faced by contractors) and to replace certain vehicles which

are nearing the end of their service life. The additional changes to be implemented are:

(i) Change of payment mechanism from fixed charging to target operating model to account for increases in

delivery costs (particularly fuel and driver hire: this brings the charging basis into alignment with current market

conditions for fuel and recycling pricing, among other things); and

(ii) The supply by the Authorities of new waste vehicles, for Biffa to operate on a commercial lease during the

extension period. The Authorities shall retain ownership of the vehicles, with Biffa operating and maintaining the

vehicles in the same manner that it operates and retains its existing waste fleet.

The changes are necessary to allow business as usual service provision only

Concession is awarded on the basis of the criteria described below:

Duration in months: 24

The procurement is related to a project and/or programme financed by European Union funds: no

The estimated value in II.1.7 and V.2.4 refers to the projected value of the two (2) year extension period.

The total value of the Contract from 2009 to 2024 is expected to be £120 000 000.

Continued from IV.1.1: The purpose of the Modifications is to provide a ‘bridging period’ in order, if necessary,

to conduct a comprehensive re-procurement exercise for the long-term successor to the Contract.

Award procedure with prior publication of a concession notice

Award of a contract without prior publication of a call for competition in the Official Journal of the European

Union in the cases listed below

• The procurement falls outside the scope of application of the directive

Notice number in the OJ S: 2023/S 247-779572

Lot No: 1

Title:

Provision of Household Waste Collection, Street Cleaning and ancillary services

A concession/lot is awarded: yes

09/01/2024

Number of tenders received: 1

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 0

The concession has been awarded to a group of economic operators: no

Official name: BIFFA Limited
Postal address: Coronation Road
Town: High Wycombe
NUTS code: UKJ13 Buckinghamshire CC
Postal code: HP12 3TZ
Country: United Kingdom
Internet address: www.biffa.co.uk

The concessionaire is an SME: no

Initial estimated total value of the contract/lot/concession: 33 000 000.00 GBP

Total value of the concession/lot: 33 000 000.00 GBP

Any other details relevant to the value of the concession according to Art. 8(3) of the directive:

The estimated value in II.1.7 and V.2.4 refers to the projected value of the two (2) year extension period.

The total value of the Contract from 2009 to 2024 is expected to be £120 000 000.

Continued from IV.1.1: The purpose of the Modifications is to provide a ‘bridging period’ in order, if necessary, to conduct a comprehensive re-procurement exercise for the long-term successor to the Contract.

Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

23/01/2024