Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System (Великобритания (Англия, Шотландия, Уэльс) - Тендер #44810601)

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Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

THE PIRBRIGHT INSTITUTE

559784

Pirbright

WOKING

GU240NF

UK

Contact person: https://www.pirbright.ac.uk/

E-mail: procurement@pirbright.ac.uk

NUTS: UKJ25

Internet address(es)

Main address: https://www.pirbright.ac.uk/

I.4) Type of the contracting authority

Other: Institute

I.5) Main activity

Other: Animal Research

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System

Reference number: FIN001-SYSTEMS2023

II.1.2) Main CPV code

48000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48450000

48490000

II.2.3) Place of performance

NUTS code:

UKJ25

II.2.4) Description of the procurement

The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System.

The requirements are to be met by a reliable, single sign-on (active directory), on-site, integrated system and will include migration, transition, training, implementation and ongoing support and maintenance.

The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes.

The key areas for implementation of a new system include:

• Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets.

• Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management.

• Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa"s; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service.

• Inventory capabilities.

• Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >£10k (quotes); identifying orders; stores; inventory; and specialised shipping.

• Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details.

• Chart of Accounts structure or alternate concept.

• Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects.

• Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module.

• Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module.

• Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module.

All ITT Responses must be submitted to the Institute via email to pirbrighttenders@pirbright.ac.uk.

II.2.5) Award criteria

Quality criterion: Overall / Weighting: 70%

Price / Weighting: 30%

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2023/S 000-020695

Section V: Award of contract

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section VI: Complementary information

VI.3) Additional information

The Pirbright Institute is withdrawing the tender on the following grounds:

That the budget and specification of requirements need to be fully defined.

VI.4) Procedures for review

VI.4.1) Review body

The Pirbright Institute

Pirbright

UK

VI.5) Date of dispatch of this notice

09/08/2023

Information added to the notice since publication.

Additional information added to the notice since it"s publication.

Commodity Categories

Commodity Categories

Delivery Locations

Delivery Locations

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions

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