Student Placement Systems (Великобритания (Англия, Шотландия, Уэльс) - Тендер #42971126)

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Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

THE UNIVERSITY OF BIRMINGHAM

RC000645

EDGBASTON

BIRMINGHAM

B152TT

UK

Contact person: Karen Aird

Telephone: +44 1214158491

E-mail: k.aird@bham.ac.uk

NUTS: UKG31

Internet address(es)

Main address: https://www.birmingham.ac.uk/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Student Placement Systems

Reference number: SC11746/23

II.1.2) Main CPV code

48100000

II.1.3) Type of contract

Supplies

II.1.4) Short description

license renewal of an existing key product used to facilitate Student Placements.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 287 000.00 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG

II.2.4) Description of the procurement

license renewal of an existing key product used to facilitate Student Placements.

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation:

This is a license renewal of an existing key product used to facilitate Student Placements. Quantum has been supplying the InPlace Placements System to UoB following a thorough options appraisal.

InPlace is fundamental to our daily interactions with placement students and we have worked with Quantum to ensure the system has been developed alongside UoB"s requirements, including data feeds from the student information system into the University"s HESA and Health Education England (HEE) returns. The system has been steadily rolled out across the University and is currently used by all Colleges - it is most heavily used in MDS and LES for clinical placements (Medicine, Nursing, Physio).

A significant amount of internal investment in terms of developing training materials and supporting users has taken place since adoption. At this point in time the Student Placements Oversight Group (SPOG) and the Student Placements Implementation Group (SPIG) are working on plans to further extend and develop usage of InPlace at UoB and are doing this alongside partner HEIs. Removing or replacing InPlace at this stage would adversely impact these immediate strategic goals, would directly have a detrimental impact on the staff and student experience and would require significant time and staff resourcing. Since InPlace is integrated with Banner (our student record system) we also need to plan any change around our Institutional student administration upgrade programme (StARS).

Business ownership of InPlace across UoB has been identified as a risk to the organisation and some discussions have taken place to resolve this (and will continue) with the support DLAG (the Digital Learning Advisory Group). The Business Owner will undertake an options re-appraisal and associated procurement process 18 months before the end of this 3 year period in order to obtain the best future fit in terms of requirements and also value for money

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section V: Award of contract/concession

Contract No: SC11746/23

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

19/06/2023

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Quantum IT Europe Ltd

07308632

Suite 1120, Floor 11 (Orega) 3 Piccadilly Place,

Manchester

M1 3BN

UK

NUTS: UKD

The contractor is an SME: No

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Initial estimated total value of the contract/lot/concession: 287 000.00 GBP

Total value of the concession/lot: 287 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

University of Birmingham

Birmingham

UK

VI.5) Date of dispatch of this notice

19/06/2023

Information added to the notice since publication.

Additional information added to the notice since it"s publication.

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