Rwanda - Energy Access and Quality Improvement Project (Руанда - Тендер #45143392)

NOTICE AT-A-GLANCE

• Project ID

P172594

• Project Title

Rwanda - Energy Access and Quality Improvement Project

• Country

Rwanda

• Notice No

OP00242733

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

RW-REG/EDCL-366656-CS-QBS

• Procurement Method

Quality Based Selection

• Language of Notice

English

• Submission Deadline Date/Time

Sep 18, 2023 17:00

• Published Date

Aug 17, 2023

• CONTACT INFORMATION
• Organization/Department

Rwanda Energy Group - Energy Development Corporation Limited

• Name

Eric Mihigo

• Address

Kigali City Tower 6th Floor KN2 St, Nyarugenge P.O. Box 537 Kigali Nyarugenge District

• City

• Province/State

Rwanda

• Postal Code

• Country

Rwanda

• Phone

+250788309063

• Email

emihigo@edcl.reg.rw

• Website

www.edcl.reg.rw

REQUEST FOR EXPRESSION OF INTEREST (REOI)

Kigali, on 18/08/2023

Ref No: RW-REG/EDCL-366656-CS-QBS

Project: Rwanda - Energy Access and Quality Improvement Project

Tender Name: Hiring Emission Reduction (ER) third-party independent verifier for Energy Access and Quality Improvement Project- EAQIP

• INTRODUCTION

The Republic of Rwanda, represented by the Ministry of Finance and Economic Planning (MINECOFIN) and the International Bank for Reconstruction and Development (World Bank) in its capacity as trustee of Carbon Fund of the Carbon Initiative for Development (Ci-Dev) agreed to an emissions reduction purchase agreement (ERPA) on October 7, 2022.

The ERPA specifies a purchase of emission reductions (ERs) generated from January 1, 2021 through December 31, 2024 from activities financed under the Renewable Energy Fund (REF) Project, Component 1, Window 5 and Rwanda Energy Access and Quality Enhancement Project (EAQIP) Component 3 - Increasing Access to Off-Grid Electricity and Clean Cooking Solutions (including Component 3(a) for solar home systems and EAQIP Component 3(b) and (c) for efficient cook stoves), as described in respective project appraisal documents and project papers.

The ERPA requires periodic monitoring, reporting, and third-party independent verification (MRV) of ERs for the World Bank to make an ERPA payment. Under one of the subordinate agreements to the ERPA, MINECOFIN passed on the responsibilities for MRV, including the procurement of the company providing the third-party independent verification, to the Energy Development Corporation Limited (EDCL).

• PROJECT OBJECTIVE

The objective of the project is to determine the volume of verified ERs for the first reporting period that the World Bank will purchase under the ERPA.

• CONSULTANT’S SCOPE OF SERVICES

The Standardized Crediting Framework (SCF) is a model for crediting energy access projects that lays the foundation, procedures, and governance to support Rwanda"s engagement in Article 6 of the Paris Agreement and results-based climate finance. The SCF is administered by the Rwanda Environment Management Authority (REMA). The certification and issuance of GHG emission reductions follow methodologies and protocols approved under the SCF.

The selected company will conduct the verification based on the current version of the Verification Report Template and related Verification Guidance for Rwanda’s SCF.

• DURATION OF CONSULTANCY SERVICES

The selected entity will begin verification a soon as possible and complete the verification no later than three months after start of the verification.

• QUALIFICATION OF THE FIRM; CONSULTANT"S TEAM, QUALIFICATION REQUIREMENTS AND MAN-MONTHS

In accordance with the SCF Program Protocol, any entity meeting the following requirement may undertake the third-party independent verification of reported emission reductions for the ER programs:

Companies accredited as Designated Operational Entities (DOEs) by the CDM Executive Board under “Sectoral Scope 3. Energy Demand” (i.e., for improved cookstoves) and “Sectoral Scope 1: Energy Industries” (i.e., for solar energy)

Companies accredited as Accredited Independent Entities (AIEs) under Joint Implementation Supervisory Committee under “Sectoral Scope 3. Energy Demand” (i.e., for improved cookstoves) and “Sectoral Scope 1: Energy Industries” (i.e., for solar energy)

Companies accredited as Validation/Verification Bodies by the Verified Carbon Standard under “Sectoral scope 3. Energy Demand” (i.e., for improved cookstoves) and “Sectoral Scope 1: Energy Industries” (i.e., for solar energy)

Team composition, qualifications, and estimated effort should be in line with accreditation and the SCF ER verifications to be provided.

• How to apply

Interested consultants should provide the following:

• Expression of Interest
• Copies of certificates proving experience of the firm
• List of key staff with their qualification and experience (in table)
• Any other documents that may help to select you.

• Selection process

The Consultant will be selected in accordance with the Quality Based Selection (QBS) method set out in the Procurement Regulations.

Shortlisted consultants will be ranked based on the number of provided experiences (completion certificates supported by their related contracts) and SCF ER Verification Reports.

The expression of interests must be submitted in written form (electronically) addressed to the Managing Director of the Energy Development Corporation Limited (EDCL) through the following emails: procurement@edcl.reg.rw, copy to jdruberanziza@edcl.reg.rw and cuwajeneza@edcl.reg.rw not later than 18/9/2023 at 5:00pm Kigali time (GMT +2).

Sincerely,

Gentile UMUSHASHI Félix GAKUBA

Head Procurement Management Services Managing Director

Terms of Reference (ToR)

Third-Party Independent Verification for Solar Home Systems and Improved Cook Stoves ER Programs Activities

for Reporting Period January 1, 2021 – December 31, 2022 under Rwanda Standardized Crediting Framework (SCF)

• INTRODUCTION

The Republic of Rwanda, represented by the Ministry of Finance and Economic Planning (MINECOFIN) and the International Bank for Reconstruction and Development (World Bank) in its capacity as trustee of Carbon Fund of the Carbon Initiative for Development (Ci-Dev) agreed to an emissions reduction purchase agreement (ERPA) on October 7, 2022.

The ERPA specifies a purchase of emission reductions (ERs) generated from January 1, 2021 through December 31, 2024 from activities financed under the Renewable Energy Fund (REF) Project, Component 1, Window 5 and Rwanda Energy Access and Quality Enhancement Project (EAQIP) Component 3 - Increasing Access to Off-Grid Electricity and Clean Cooking Solutions (including Component 3(a) for solar home systems and EAQIP Component 3(b) and (c) for efficient cook stoves), as described in respective project appraisal documents and project papers.

The ERPA requires periodic monitoring, reporting, and third-party independent verification (MRV) of ERs for the World Bank to make an ERPA payment. Under one of the subordinate agreements to the ERPA, MINECOFIN passed on the responsibilities for MRV, including the procurement of the company providing the third-party independent verification, to the Energy Development Corporation Limited (EDCL)[1].

• PROJECT CONCEPT AND AREA / PROJECT DESCRIPTION

The ERPA stipulates three periods for MRV and payments: the first period covering two years (January 1, 2021 – December 31, 2022); a second period covering one year (January 1, 2023 – December 31, 2023); and a third period covering one year (January 1, 2024 – December 31, 2024). This TOR will cover only the first period.

ER Program Activities. The REF Project Window 5 and EAQIP Component 3 finance improved access to modern energy for households, enterprises, and public institutions and enhance the efficiency of electricity services across Rwanda.

For this reporting period[2], the Program Activities financed under these projects include:

• In 2021-22, sale of solar home systems partially financed under REF Window 5 and EAQIP Component 3(a), through a results-based financing (RBF) subsidy program; and
• In 2022, sale of efficient cook stoves partially financed under EAQIP Component 3(b), through another RBF subsidy program.

Participants in the RBF programs comprise companies and organizations that sell directly to households and then receive subsidy payments based on achievement and verification of certain milestones.

• PROJECT OBJECTIVE

The objective of the project is to determine the volume of verified ERs for the first reporting period that the World Bank will purchase under the ERPA.

• PROJECT FINANCING

The ERPA provides the funding for the purchase of emission reductions. The World Bank through a separate grant agreement with MINECOFIN provided EDCL with resources to support its undertaking of MRV responsibilities required under the ERPA, including the procurement of third-party independent verification of reported ERs.

• PROJECT EXECUTING AGENCIES

Through its subordinate agreement with MINECOFIN, EDCL is responsible for MRV activities required under the ERPA and will act on behalf of MINECOFIN as the Activity Proponent for the purposes of the Standardized Crediting Framework (SCF), introduced below.

• CONSULTANT’S SCOPE OF SERVICES

The Standardized Crediting Framework (SCF) is a model for crediting energy access projects that lays the foundation, procedures, and governance to support Rwanda"s engagement in Article 6 of the Paris Agreement and results-based climate finance. The SCF is administered by the Rwanda Environment Management Authority (REMA). The certification and issuance of GHG emission reductions follow methodologies and protocols approved under the SCF.

The selected company will conduct the verification based on the current version of the Verification Report Template and related Verification Guidance for Rwanda’s SCF.

Approved SCF documentation is expected to be published on the REMA website by end July 2023. In lieu of the that publishing, the following attachments are included with this TOR for reference.

• Program Protocol
• Methodology for Solar Home Systems
• Methodology for Improved Cookstoves
• Templates for each program activity
• Listing Document Template
• Monitoring Calculation Tool
• Monitoring Report Template
• Verification Guidance
• Verification Report Template

Notes. SCF verification is comparable to a Voluntary Carbon Standard (VCS) or Clean Development Mechanism (CDM) verification, which include a desk review, assessment, verification opinion and report. The main differences are as follows:

• No validation required. An SCF Program Activity is listed if it successfully meets the requirements of the Completeness Checklist.
• Simplification of methodologies. SCF methodologies are inspired by CDM but provide a simplified approach regarding monitoring and the use of specific country default values (whenever available), resulting in faster assessment for the Verifier and easier monitoring for the project proponent.
• Simplification of templates. The SCF provides short templates (2-3 pages) for Listing, Monitoring and Verification Reports. These reports don’t include narrative but rather “box-ticking” information. A Monitoring Calculation Tool and a Verification Guidance are also provided.
• No back and forth between the SCF Administrator and the Verifier. The verification opinion is deemed final. Once the Verification Report is sent to the SCF Administrator, the issuance will be considered for approval with no further review process.
• Annual ER Monitoring Package. Verification will be carried out on an annual basis, except for the first verification which will include years 2021 and 2022 for the Solar Home System Program Activity. The ER Monitoring package will include the Monitoring Report, Monitoring Calculation Tool, raw database, sample survey results.
• OBJECTIVE OF THE CONSULTANCY SERVICES

The objective of the consultancy services is to provide a third-party independent verification of the ER Monitoring Packages for two Program Activities in Rwanda, for a reporting period from January 2021 through December 2022, based on the SCF, introduced below.

Estimated ERs. Because the preparation of the ER Monitoring Packages is still in progress, we can provide only an estimated range of estimated ERs for the Program Activities, as follows:

• Solar Home Systems: 5,000-8,000 tCO2e for 2021-22
• Improved Cook Stoves: 6,000-8,000 tCO2e for 2022
• SCOPE OF THE CONSULTANCY SERVICES /DETAILED DESCRIPTION OF SCOPE OF SERVICES

For Solar Home Systems, the selected company will conduct the verification based on the SCF Verification Guidance for Solar Home Systems, v.1, using the SCF Verification Report Template for Solar Home Systems, v.1. The verification will cover the reporting period from January 1, 2021, through December 31, 2022.

For Improved Cook Stoves, the selected company will conduct the verification based on the SCF Verification Report Template for Improved Cookstoves, v.1, using SCF Verification Guidance for Improved Cookstoves, v.1. The Verification will cover the reporting period from January 1, 2022, through December 31, 2022.

• DURATION OF CONSULTANCY SERVICES

The selected entity will begin verification a soon as possible and complete the verification no later than three months after start of the verification.

• REPORTS

The selected entity will provide SCF ER Verification Reports in line with guidance and templates specified under Section 8.0.

• QUALIFICATION OF THE FIRM; CONSULTANT"S TEAM, QUALIFICATION REQUIREMENTS AND MAN-MONTHS

In accordance with the SCF Program Protocol, any entity meeting the following requirement may undertake the third-party independent verification of reported emission reductions for the ER programs:

• Companies accredited as Designated Operational Entities (DOEs) by the CDM Executive Board[3] under “Sectoral Scope 3. Energy Demand” (i.e., for improved cookstoves) and “Sectoral Scope 1: Energy Industries” (i.e., for solar energy)
• Companies accredited as Accredited Independent Entities (AIEs) under Joint Implementation Supervisory Committee[4] under “Sectoral Scope 3. Energy Demand” (i.e., for improved cookstoves) and “Sectoral Scope 1: Energy Industries” (i.e., for solar energy)
• Companies accredited as Validation/Verification Bodies by the Verified Carbon Standard[5] under “Sectoral scope 3. Energy Demand” (i.e., for improved cookstoves) and “Sectoral Scope 1: Energy Industries” (i.e., for solar energy)

Team composition, qualifications, and estimated effort should be in line with accreditation and the SCF ER verifications to be provided.

• SUMMARY

EDCL is seeking an accredited entity to provide third party independent verification for reported ERs from two energy access programs for the reporting period from January 1, 2021, through December 31, 2022, under the Rwanda SCF standard.

[1] Ci-Dev also provided to EDCL, through MINECOFIN, a grant to support this procurement as well as other ERPA responsibilities. EDCL is under the Ministry of Infrastructure (MININFRA).

[2] Component 3(b) started implementation in 2022; Component 3(c) institutional cooking has not yet started implemention

[3] For the full list of DOEs, see http://cdm.unfccc.int/DOE/list/index.html.

[4] For the full list of AIEs, see http://ji.unfccc.int/AIEs/List.html.

[5] For the full list of VVBs, see http://verra.org/project/vcs-program/validation-verification/.

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