|
Reference Number
|
12711672
|
|
Procuring Entity
|
CALAUAG ELEMENTARY SCHOOL - NAGA CITY CAMARINES SUR
|
|
Title
|
CALAUAG ES-Request-for-Quotation
|
|
Area of Delivery
|
Camarines Sur
|
Printable Version
|
|
Solicitation Number:
|
2025-12-0111
|
|
Trade Agreement:
|
Implementing Rules and Regulations
|
|
Procurement Mode:
|
Negotiated Procurement - Small Value Procurement (Sec. 53.9)
|
|
Classification:
|
Goods
|
|
Category:
|
Grocery Items
|
|
Approved Budget for the Contract:
|
PHP 140,140.00
|
|
Delivery Period:
|
36 Day/s
|
|
Client Agency:
|
|
|
|
Contact Person:
|
MARILYN B. STE. FELIPE
PRINCIPAL
JADE ST. FILOVILLE SUBD. CALAUAG, NAGA CITY
Naga City
Camarines Sur
Philippines 4400
63-921-2642162
114497@deped.gov.ph
|
|
Status
|
Active
|
|
Associated Components
|
Order
|
|
Bid Supplements
|
0
|
|
Document Request List
|
0
|
|
Date Published
|
01/01/2026
|
|
Last Updated / Time
|
01/01/2026 12:00 AM
|
|
Closing Date / Time
|
05/01/2026 1:00 PM
|
|
Description
|
BIDS AND AWARDS COMMITTEE (BAC)
Request for Quotation for Goods and Services
DATE: Dec. 31, 2025
RFQ NO.: 2025-12-0111
PR NO.: 2025-12-065
To: All Eligible Suppliers
Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms & Conditions of this RFQ and submit your quotation
duly signed by your representative in the return envelope not later than prescribed period. Do not forget to Write the Quotation NO. /PR No. in front of
the envelope which you must seal, sign, and submit to DepEd, Naga City Division, Roxas Ave., Triangulo, Naga City. Prospective supplier shall be
responsible to verify that quoted items from DepEd, Naga City.
ZORA H. DOMER
BAC-Chairman
_______________________
Signature Over Printed Name
CANVASSER
******************************************************************************************************************************
TERMS & CONDITIONS
A. Submission of Requirement
1.All entries in the RFQ form must be accurate and legibly written. The RFQ and other requirements atated herein shall be
submitted in a sealed envelope to the Bids & Awards Committee (BAC) at DepEd, Naga City Schools Division office, Raxas
Ave,Triangulo, Naga City.
2. Documents requirements: (Suppliers who had contruct/s with Deped Naga previously and whose documents are still valid may no longer submit these)
a. Philgeps Registration
b. DTI/SEC Registration
c. Mayor’s Permit/Business Permit
d. Tax Clearance Certificate
e. PCAB License (for Infrastructure Projects)
B. Evaluation and Quotations
1. Quotation shall be compared and evaluated base of the following criteria:
a. Completeness of Submission
b. Compliance with Technical Specifications
c. Price (to be denominated in the Philippine peso shall include all taxes. Duties and /or levies payable).
2. Quotations exceeding the approved Budget for the contract shall be rejected.
3. In case of two or more bidders are determined to have submitted the lowest calculated Quotation/Lowest Calculated and
Responsive Quotation, the BAC shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single
winning provider in accordance with GPPB Circular 06-2005.
C. Award
1.The Supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by
the BAC.
2. Prior to award, an Omnibus Sworn Statement must be submitted by the supplier.
3. Once Purchase Order is awarded, the photocopy of bank account number of the Suppliers Company must be submitted (preferably
Land Bank, if available)
D. Delivery
1.Delivery of goods shall be made within 7 calendar days from the date of the receipt of the Purchase Order.
2. The item/s shall be delivered according to the requirements specified in the Technical Specifications.
3. Deliverables shall be delivered to the DepEd, Naga City Division, City of Naga hereto defined at Project Site, cost to the account
of supplier. Risk and title pass from the supplier to the purchaser upon receipt and final acceptance of the goods at Project Site
4. Upon the delivery of goods to the project site, the supplier shall notify the purchaser and present the following documents:
a. Original and 4 copies of the Supplier’s Invoice showing the goods description, quantity, unit price and total price.
b. Original and 4 copies of Delivery receipts
c. Original Statement of Accounts
d. Approved Purchase Order
e. Warranty Certificates
E. Instructions
1. Supplier shall be responsible for the source(s) of its Goods/equipment and shall make the deliveries in accordance with the schedule and specifications
of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellations of the award or purchase order
issued to the supplier.
2. Supplier shall pick-up the purchase issued in its favor within three (3) calendar days from the date of receipt of notice of that effect. A telephone
call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the Purchase order remains unclaimed, the purchase order shall
be cancelled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from posting or
submitting substitute quotation (s) or item (s).
3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified
from participating in DepEd’s future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under RA 9184and
its IRR against the supplier.
4. Rejected deliveries shall be construed as non-delivery and shall be replaced the supplier subject to liquidated damages for delayed deliveries.
5. All duties, excise taxes and revenue charges shall be paid by the supplier.
6. All transactions are subject to withholding of creditable Value Added tax and/or Expanded Value Added tax per revenue regulation(s) of the Bureau of
Internal Revenue.‘
7. All pages of the Requestor Quotation shall be initialed by the bidder/supplier to ensure that terms and connections were read and to protect the BAC
from any insinuation of tampering with the said documents.
F. Inspection
To confirm their conformity to the technical specification all deliveries by supplier shall be subject to inspection, and acceptance by the DepEd
Inspection team and the
end-user. All costs of the necessary laboratory tests undertaken y DepEd on the goods shall be to the account of suppliers.
G. Liquidated Damages
A penalty of one-tenth of the percent (0.001) of the total value of the undelivered goods shall be charged as liquidated damages for every day delay of the
delivery of the
purchased goods. In case the total sum of liquidated damages reaches ten percent (10%) of the contract price, the Purchasing Entity concerned may rescind
the contract,
without prejudice to other courses of action and remedies open to it.
H. Warranty
Warranty shall be for the period of six (6) months for supplies and materials and one year in case of equipment reckoned from date of acceptance of the
goods project
site.
I. Payments
One hundred percent (100%) of the contract price shall be paid to the supplier after acceptance of the goods at project site and submission of the required
supporting
documents provided under letter D. Delivery
The Bids and Awards Committee:
After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the way on the item/s at price noted in
the RFQ. The quotation shall be binding upon for thirty (30) calendar days reckoned from the last day of submission indicated in the Submission
Requirement. The corresponding Award on Purchase Order shall be accepted by us within 3 days from notification by DepEd, Naga BAC.
Approved Budget of the Contract for this project P___140,140.00_
ITEM NO.
ITEM & DESCRIPTION
QTY.
UNIT
ESTIMATED UNIT PRICE State COMPLY or NOT COMPLY
UNIT PRICE
TOTAL PRICE
1 DRESSED CHICKEN 90 KLS 280.00
2 PORK 85 KLS 390.00
3 MINARAL WATER 50 GAL 40.00
4 RICE 100 KLS 55.00
5 COOKING OIL 85 BTL 40.00
6 PATIS 26 BTL 32.00
7 CATSUP 8 GAL 120.00
8 TOMATO SAUCE (BIG) POUCHES 5 1L 150.00
9 GINGER 2 KLS 160.00
10 GARLIC 12 KLS 200.00
11 ONION 12 KLS 250.00
12 BLACK PEPPER 0.25 KL 560.00
13 FLOUR 1 KL 58.00
14 BREADING MIX (BIG) 80 SCT/PCH 80.00
15 IODIZED SALT 2 KL 100.00
16 CHICKEN/PORK CUBE 300 PCS 12.00
17 CARROTS 10 KLS 240.00
18 POTATO 15 KLS 180.00
19 SUGAR BROWN 1 KL 80.00
20 SITAW 3 KLS 120.00
21 LABANOS 5 KLS 130.00
22 KANKONG 20 BDL 15.00
23 SAYOTE 10 KLS 120.00
24 BANANA FOR DESSERT (SIÑORITA) 51 KLS 40.00
25 APPLE 300 PCS 25.00
26 PINEAPPLE 250 PCS 50.00
27 KIAT-KIAT 1500 PCS 15.00
Xxxx Nothing Follows xxxx
Note: Prices quoted inclusive of VAT/EVAT
|
|
|
|
|
|
|
|
|
Created by
|
MARILYN B. STE. FELIPE
|
|
Date Created
|
31/12/2025
|
|
|
|
|
