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Reference Number
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12170597
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Procuring Entity
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CITY OF TALISAY, NEGROS OCCIDENTAL
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Title
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Purchase of various Drugs and Medicines for the use of City Health Office of the City of Talisay
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Area of Delivery
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Negros Occidental
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Printable Version
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Solicitation Number:
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tgs 43-25
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Public Bidding
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Classification:
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Goods
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Category:
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Drugs and Medicines
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Approved Budget for the Contract:
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PHP 3,675,811.00
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Delivery Period:
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30 Day/s
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Client Agency:
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Contact Person:
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Salome D. Diel
BAC Secretariat
Anthony V. Lizares Road
Barangay Zone 12-A
Talisay City, Negros Occidental
Talisay City
Negros Occidental
Philippines 6115
63-34-4584892
63-34-4584892
talisaycity548@yahoo.com
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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03/07/2025
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Last Updated / Time
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03/07/2025 12:00 AM
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Closing Date / Time
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21/07/2025 4:00 PM
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Description
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Republic of the Philippines
Province of Negros Occidental
CITY OF TALISAY
INVITATION TO BID
FOR Purchase of various Drugs and Medicines for the use of City Health Office of the City of Talisay
1. The City of Talisay, through the Health Services MOOE 2025 intends to apply the sum of Three Million Six Hundred Seventy Five Thousand Eight Hundred
Eleven Pesos (Php 3,675,811.00) being the ABC to payments under the contract for Purchase of various Drugs and Medicines for the use of City Health Office
of the City of Talisay / TGS 43-25. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2. The City of Talisay now invites bids for the above Procurement Project. Delivery of the Goods is required by 30 Calendar Days. Bidders should have
completed, within Two (2) Years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder
is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).
3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016
revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding
capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights
or privileges to Filipino citizens, pursuant to RA No. 5183.
4. Prospective Bidders may obtain further information from City of Talisay and inspect the Bidding Documents at the address given below during July 3 - 21,
2025 9:00 A.M. to 4:00 P.M.
5. A complete set of Bidding Documents may be acquired by interested Bidders on July 3 - 21, 2025 9:00 A.M. to 4:00 P.M. from the given address and website
at BAC Office, 2nd Floor, New City Hall Building, A.V.L. Road, Zone 12-A, Talisay City and upon payment of the applicable fee for the Bidding Documents,
pursuant to the latest Guidelines issued by the GPPB, in the amount of Php 5,000.00. The City of Talisay shall allow the bidder to present its proof of
payment for the fees if it will be presented in person
6. The City of Talisay will hold a Pre-Bid Conference on July 10, 2025 at 3:00 P.M. at Mayor’s Office Conference Room, 2nd Floor, New City Hall Building,
A.V.L. Road, Zone 12-A, Talisay City.
7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before July 22, 2025 12:00
Noon. Late bids shall not be accepted.
8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.
9. Bid opening shall be on July 22, 2025 2:00 P.M. at the Mayor’s Office Conference Room, 2nd Floor, New City Hall Building, A.V.L. Road, Zone 12-A,
Talisay City. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity.
10. The City of Talisay reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to
contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected
bidder or bidders.
11. For further information, please refer to:
SALOME DIEL
Head BAC Secretariat
City of Talisay
Anthony V. Lizares Road
Zone 12-A, Talisay City
Negros Occidental
Tel./Fax No. (034) 213-0293
talisaycity548@yahoo.com
www.talisaycity.gov.ph
(SGD)
ATTY. KIRK ANDREW T. MAGNABE
Signature of the BAC Chairman
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Pre-bid Conference
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Date
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Time
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Venue
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10/07/2025
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3:00 PM
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Mayor’s Office Conference Room, 2nd Floor, New City Hall Building, A.V.L. Road, Zone 12-A, Talisay City
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Other Information
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PHILIPPINE BIDDING DOCUMENTS
(As Harmonized with Development Partners)
Procurement of GOODS
Government of the Republic of the Philippines
Purchase of various Drugs and Medicines for the use of City Health Office of the City of Talisay
Sixth Edition
July 2020
Preface
These Philippine Bidding Documents (PBDs) for the procurement of Goods through Competitive Bidding have been prepared by the Government of the Philippines
for use by any branch, constitutional commission or office, agency, department, bureau, office, or instrumentality of the Government of the Philippines,
National Government Agencies, including Government-Owned and/or Controlled Corporations, Government Financing Institutions, State Universities and
Colleges, and Local Government Unit. The procedures and practices presented in this document have been developed through broad experience, and are for
mandatory use in projects that are financed in whole or in part by the Government of the Philippines or any foreign government/foreign or international
financing institution in accordance with the provisions of the 2016 revised Implementing Rules and Regulations of Republic Act No. 9184.
The Bidding Documents shall clearly and adequately define, among others: (i) the objectives, scope, and expected outputs and/or results of the proposed
contract or Framework Agreement, as the case may be; (ii) the eligibility requirements of Bidders; (iii) the expected contract or Framework Agreement
duration, the estimated quantity in the case of procurement of goods, delivery schedule and/or time frame; and (iv) the obligations, duties, and/or
functions of the winning bidder.
Care should be taken to check the relevance of the provisions of the PBDs against the requirements of the specific Goods to be procured. If duplication of
a subject is inevitable in other sections of the document prepared by the Procuring Entity, care must be exercised to avoid contradictions between clauses
dealing with the same matter.
Moreover, each section is prepared with notes intended only as information for the Procuring Entity or the person drafting the Bidding Documents. They
shall not be included in the final documents. The following general directions should be observed when using the documents:
a. All the documents listed in the Table of Contents are normally required for the procurement of Goods. However, they should be adapted as necessary to
the circumstances of the particular Procurement Project.
b. Specific details, such as the “name of the Procuring Entity” and “address for bid submission,” should be furnished in the Instructions to
Bidders, Bid Data Sheet, and Special Conditions of Contract. The final documents should contain neither blank spaces nor options.
c. This Preface and the footnotes or notes in italics included in the Invitation to Bid, Bid Data Sheet, General Conditions of Contract, Special Conditions
of Contract, Schedule of Requirements, and Specifications are not part of the text of the final document, although they contain instructions that the
Procuring Entity should strictly follow.
d. The cover should be modified as required to identify the Bidding Documents as to the Procurement Project, Project Identification Number, and Procuring
Entity, in addition to the date of issue.
e. Modifications for specific Procurement Project details should be provided in the Special Conditions of Contract as amendments to the Conditions of
Contract. For easy completion, whenever reference has to be made to specific clauses in the Bid Data Sheet or Special Conditions of Contract, these terms
shall be printed in bold typeface on Sections I (Instructions to Bidders) and III (General Conditions of Contract), respectively.
f. For guidelines on the use of Bidding Forms and the procurement of Foreign-Assisted Projects, these will be covered by a separate issuance of the
Government Procurement Policy Board.
Table of Contents
Glossary of Acronyms, Terms, and Abbreviations 5
Section I. Invitation to Bid 8
Section II. Instructions to Bidders 11
1. Scope of Bid 12
2. Funding Information 12
3. Bidding Requirements 12
The Bidder, by the act of submitting its Bid, shall be deemed to have verified and accepted the general requirements of this Project, including other
factors that may affect the cost, duration and execution or implementation of the contract, project, or work and examine all instructions, forms, terms,
and project requirements in the Bidding Documents. 12
4. Corrupt, Fraudulent, Collusive, and Coercive Practices 12
5. Eligible Bidders 13
6. Origin of Goods 13
7. Subcontracts 14
8. Pre-Bid Conference 14
9. Clarification and Amendment of Bidding Documents 14
10. Documents comprising the Bid: Eligibility and Technical Components 14
11. Documents comprising the Bid: Financial Component 15
12. Bid Prices 15
13. Bid and Payment Currencies 16
14. Bid Security 16
15. Sealing and Marking of Bids 17
16. Deadline for Submission of Bids 17
17. Opening and Preliminary Examination of Bids 17
18. Domestic Preference 18
19. Detailed Evaluation and Comparison of Bids 18
20. Post-Qualification 19
21. Signing of the Contract 19
Section III. Bid Data Sheet 21
Section IV. General Conditions of Contract 23
1. Scope of Contract 24
2. Advance Payment and Terms of Payment 24
3. Performance Security 24
4. Inspection and Tests 25
5. Warranty 25
6. Liability of the Supplier 25
Section V. Special Conditions of Contract 26
Section VI. Schedule of Requirements 30
Section VII. Technical Specifications 32
Bid Form 37
Section VIII. Checklist of Technical and Financial Documents 39
Glossary of Acronyms, Terms, and Abbreviations
ABC – Approved Budget for the Contract.
BAC – Bids and Awards Committee.
Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response to and in consonance with the requirements of the bidding
documents. Also referred to as Proposal and Tender. (2016 revised IRR, Section 5[c])
Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the Bidding
Documents. (2016 revised IRR, Section 5[d])
Bidding Documents – The documents issued by the Procuring Entity as the bases for bids, furnishing all information necessary for a prospective bidder to
prepare a bid for the Goods, Infrastructure Projects, and/or Consulting Services required by the Procuring Entity. (2016 revised IRR, Section 5[e])
BIR – Bureau of Internal Revenue.
BSP – Bangko Sentral ng Pilipinas.
Consulting Services – Refer to services for Infrastructure Projects and other types of projects or activities of the GOP requiring adequate external
technical and professional expertise that are beyond the capability and/or capacity of the GOP to undertake such as, but not limited to: (i) advisory and
review services; (ii) pre-investment or feasibility studies; (iii) design; (iv) construction supervision; (v) management and related services; and (vi)
other technical services or special studies. (2016 revised IRR, Section 5[i])
CDA - Cooperative Development Authority.
Contract – Refers to the agreement entered into between the Procuring Entity and the Supplier or Manufacturer or Distributor or Service Provider for
procurement of Goods and Services; Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting Firm for Procurement of Consulting
Services; as the case may be, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
CIF – Cost Insurance and Freight.
CIP – Carriage and Insurance Paid.
CPI – Consumer Price Index.
DDP – Refers to the quoted price of the Goods, which means “delivered duty paid.”
DTI – Department of Trade and Industry.
EXW – Ex works.
FCA – “Free Carrier” shipping point.
FOB – “Free on Board” shipping point.
Foreign-funded Procurement or Foreign-Assisted Project– Refers to procurement whose funding source is from a foreign government, foreign or international
financing institution as specified in the Treaty or International or Executive Agreement. (2016 revised IRR, Section 5[b]).
Framework Agreement – Refers to a written agreement between a procuring entity and a supplier or service provider that identifies the terms and
conditions, under which specific purchases, otherwise known as “Call-Offs,” are made for the duration of the agreement. It is in the nature of an
option contract between the procuring entity and the bidder(s) granting the procuring entity the option to either place an order for any of the goods or
services identified in the Framework Agreement List or not buy at all, within a minimum period of one (1) year to a maximum period of three (3) years.
(GPPB Resolution No. 27-2019)
GFI – Government Financial Institution.
GOCC – Government-owned and/or –controlled corporation.
Goods – Refer to all items, supplies, materials and general support services, except Consulting Services and Infrastructure Projects, which may be needed
in the transaction of public businesses or in the pursuit of any government undertaking, project or activity, whether in the nature of equipment,
furniture, stationery, materials for construction, or personal property of any kind, including non-personal or contractual services such as the repair and
maintenance of equipment and furniture, as well as trucking, hauling, janitorial, security, and related or analogous services, as well as procurement of
materials and supplies provided by the Procuring Entity for such services. The term “related” or “analogous services” shall include, but is not
limited to, lease or purchase of office space, media advertisements, health maintenance services, and other services essential to the operation of the
Procuring Entity. (2016 revised IRR, Section 5[r])
GOP – Government of the Philippines.
GPPB – Government Procurement Policy Board.
INCOTERMS – International Commercial Terms.
Infrastructure Projects – Include the construction, improvement, rehabilitation, demolition, repair, restoration or maintenance of roads and bridges,
railways, airports, seaports, communication facilities, civil works components of information technology projects, irrigation, flood control and drainage,
water supply, sanitation, sewerage and solid waste management systems, shore protection, energy/power and electrification facilities, national buildings,
school buildings, hospital buildings, and other related construction projects of the government. Also referred to as civil works or works. (2016 revised
IRR, Section 5[u])
LGUs – Local Government Units.
NFCC – Net Financial Contracting Capacity.
NGA – National Government Agency.
PhilGEPS - Philippine Government Electronic Procurement System.
Procurement Project – refers to a specific or identified procurement covering goods, infrastructure project or consulting services. A Procurement Project
shall be described, detailed, and scheduled in the Project Procurement Management Plan prepared by the agency which shall be consolidated in the procuring
entity"s Annual Procurement Plan. (GPPB Circular No. 06-2019 dated 17 July 2019)
PSA – Philippine Statistics Authority.
SEC – Securities and Exchange Commission.
SLCC – Single Largest Completed Contract.
Supplier – refers to a citizen, or any corporate body or commercial company duly organized and registered under the laws where it is established,
habitually established in business and engaged in the manufacture or sale of the merchandise or performance of the general services covered by his bid.
(Item 3.8 of GPPB Resolution No. 13-2019, dated 23 May 2019). Supplier as used in these Bidding Documents may likewise refer to a distributor,
manufacturer, contractor, or consultant.
UN – United Nations.
Section I. Invitation to Bid
Notes on the Invitation to Bid
The Invitation to Bid (IB) provides information that enables potential Bidders to decide whether to participate in the procurement at hand. The IB shall be
posted in accordance with Section 21.2 of the 2016 revised IRR of RA No. 9184.
Apart from the essential items listed in the Bidding Documents, the IB should also indicate the following:
a. The date of availability of the Bidding Documents, which shall be from the time the IB is first advertised/posted until the deadline for the submission
and receipt of bids;
b. The place where the Bidding Documents may be acquired or the website where it may be downloaded;
c. The deadline for the submission and receipt of bids; and
d. Any important bid evaluation criteria (e.g., the application of a margin of preference in bid evaluation).
The IB should be incorporated in the Bidding Documents. The information contained in the IB must conform to the Bidding Documents and in particular to the
relevant information in the Bid Data Sheet.
Republic of the Philippines
Province of Negros Occidental
CITY OF TALISAY
INVITATION TO BID
FOR Purchase of various Drugs and Medicines for the use of City Health Office of the City of Talisay
1. The City of Talisay, through the Health Services MOOE 2025 intends to apply the sum of Three Million Six Hundred Seventy Five Thousand Eight Hundred
Eleven Pesos (Php 3,675,811.00) being the ABC to payments under the contract for Purchase of various Drugs and Medicines for the use of City Health Office
of the City of Talisay / TGS 43-25. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2. The City of Talisay now invites bids for the above Procurement Project. Delivery of the Goods is required by 30 Calendar Days. Bidders should have
completed, within Two (2) Years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder
is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).
3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016
revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding
capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights
or privileges to Filipino citizens, pursuant to RA No. 5183.
4. Prospective Bidders may obtain further information from City of Talisay and inspect the Bidding Documents at the address given below during July 3 - 21,
2025 9:00 A.M. to 4:00 P.M.
5. A complete set of Bidding Documents may be acquired by interested Bidders on July 3 - 21, 2025 9:00 A.M. to 4:00 P.M. from the given address and website
at BAC Office, 2nd Floor, New City Hall Building, A.V.L. Road, Zone 12-A, Talisay City and upon payment of the applicable fee for the Bidding Documents,
pursuant to the latest Guidelines issued by the GPPB, in the amount of Php 5,000.00. The City of Talisay shall allow the bidder to present its proof of
payment for the fees if it will be presented in person
6. The City of Talisay will hold a Pre-Bid Conference on July 10, 2025 at 3:00 P.M. at Mayor’s Office Conference Room, 2nd Floor, New City Hall Building,
A.V.L. Road, Zone 12-A, Talisay City.
7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before July 22, 2025 12:00
Noon. Late bids shall not be accepted.
8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.
9. Bid opening shall be on July 22, 2025 2:00 P.M. at the Mayor’s Office Conference Room, 2nd Floor, New City Hall Building, A.V.L. Road, Zone 12-A,
Talisay City. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity.
10. The City of Talisay reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to
contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected
bidder or bidders.
11. For further information, please refer to:
SALOME DIEL
Head BAC Secretariat
City of Talisay
Anthony V. Lizares Road
Zone 12-A, Talisay City
Negros Occidental
Tel./Fax No. (034) 213-0293
talisaycity548@yahoo.com
www.talisaycity.gov.ph
(SGD)
ATTY. KIRK ANDREW T. MAGNABE
Signature of the BAC Chairman
Section II. Instructions to Bidders
Notes on the Instructions to Bidders
This Section on the Instruction to Bidders (ITB) provides the information necessary for bidders to prepare responsive bids, in accordance with the
requirements of the Procuring Entity. It also provides information on bid submission, eligibility check, opening and evaluation of bids,
post-qualification, and on the award of contract.
1. Scope of Bid
The Procuring Entity, City of Talisay wishes to receive Bids for the Purchase of various Drugs and Medicines for the use of City Health Office of the City
of Talisay, with identification number TGS 43-25.
The Procurement Project (referred to herein as “Project”) is composed 1 Lot only, the details of which are described in Section VII (Technical
Specifications).
2. Funding Information
2.1. The GOP through the source of funding as indicated below for Health & Services MOOE 2025 in the amount of Three Million Six Hundred Seventy Five
Thousand Eight Hundred Eleven Pesos (Php 3,675,811.00).
2.2. The source of funding is:
a. NGA, the General Appropriations Act or Special Appropriations.
b. GOCC and GFIs, the Corporate Operating Budget.
c. LGUs, the Annual or Supplemental Budget, as approved by the Sanggunian.
3. Bidding Requirements
The Bidding for the Project shall be governed by all the provisions of RA No. 9184 and its 2016 revised IRR, including its Generic Procurement Manuals and
associated policies, rules and regulations as the primary source thereof, while the herein clauses shall serve as the secondary source thereof.
Any amendments made to the IRR and other GPPB issuances shall be applicable only to the ongoing posting, advertisement, or IB by the BAC through the
issuance of a supplemental or bid bulletin.
The Bidder, by the act of submitting its Bid, shall be deemed to have verified and accepted the general requirements of this Project, including other
factors that may affect the cost, duration and execution or implementation of the contract, project, or work and examine all instructions, forms, terms,
and project requirements in the Bidding Documents.
4. Corrupt, Fraudulent, Collusive, and Coercive Practices
The Procuring Entity, as well as the Bidders and Suppliers, shall observe the highest standard of ethics during the procurement and execution of the
contract. They or through an agent shall not engage in corrupt, fraudulent, collusive, coercive, and obstructive practices defined under Annex “I” of
the 2016 revised IRR of RA No. 9184 or other integrity violations in competing for the Project.
5. Eligible Bidders
5.1. Only Bids of Bidders found to be legally, technically, and financially capable will be evaluated.
5.2.
a. Foreign ownership exceeding those allowed under the rules may participate pursuant to:
i. When a Treaty or International or Executive Agreement as provided in Section 4 of the RA No. 9184 and its 2016 revised IRR allow foreign bidders to
participate;
ii. Citizens, corporations, or associations of a country, included in the list issued by the GPPB, the laws or regulations of which grant reciprocal rights
or privileges to citizens, corporations, or associations of the Philippines;
iii. When the Goods sought to be procured are not available from local suppliers; or
iv. When there is a need to prevent situations that defeat competition or restrain trade.
5.3. Pursuant to Section 23.4.1.3 of the 2016 revised IRR of RA No.9184, the Bidder shall have an SLCC that is at least one (1) contract similar to the
Project the value of which, adjusted to current prices using the PSA’s CPI, must be at least equivalent to:
a. For the procurement of Expendable Supplies: The Bidder must have completed a single contract that is similar to this Project, equivalent to at least
twenty-five percent (25%) of the ABC.
b. For procurement where the Procuring Entity has determined, after the conduct of market research, that imposition of either (a) or (b) will likely result
to failure of bidding or monopoly that will defeat the purpose of public bidding: the Bidder should comply with the following requirements:
Completed at least two (2) similar contracts, the aggregate amount of which should be equivalent to at least fifty percent (50%) in the case of
non-expendable supplies and services or twenty-five percent (25%) in the case of expendable supplies] of the ABC for this Project; and
5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.1 of the 2016 IRR of RA No. 9184.
6. Origin of Goods
There is no restriction on the origin of goods other than those prohibited by a decision of the UN Security Council taken under Chapter VII of the Charter
of the UN, subject to Domestic Preference requirements under ITB Clause 18.
7. Subcontracts
7.1. The Bidder may subcontract portions of the Project to the extent allowed by the Procuring Entity as stated herein, but in no case more than twenty
percent (20%) of the Project.
The Procuring Entity has prescribed that: Subcontracting is not allowed.
7.2. The Bidder must submit together with its Bid the documentary requirements of the subcontractor(s) complying with the eligibility criteria stated in
ITB Clause 5 in accordance with Section 23.4 of the 2016 revised IRR of RA No. 9184 pursuant to Section 23.1 thereof.
7.3. The Supplier may identify its subcontractor during the contract implementation stage. Subcontractors identified during the bidding may be changed
during the implementation of this Contract. Subcontractors must submit the documentary requirements under Section 23.1 of the 2016 revised IRR of RA No.
9184 and comply with the eligibility criteria specified in ITB Clause 5 to the implementing or end-user unit.
7.4. Subcontracting of any portion of the Project does not relieve the Supplier of any liability or obligation under the Contract. The Supplier will be
responsible for the acts, defaults, and negligence of any subcontractor, its agents, servants, or workmen as fully as if these were the Supplier’s own
acts, defaults, or negligence, or those of its agents, servants, or workmen.
8. Pre-Bid Conference
The Procuring Entity will hold a pre-bid conference for this Project on the specified date and time and either at its physical address {[insert if
applicable] and/or through videoconferencing/webcasting} as indicated in paragraph 6 of the IB.
9. Clarification and Amendment of Bidding Documents
Prospective bidders may request for clarification on and/or interpretation of any part of the Bidding Documents. Such requests must be in writing and
received by the Procuring Entity, either at its given address or through electronic mail indicated in the IB, at least ten (10) calendar days before the
deadline set for the submission and receipt of Bids.
10. Documents comprising the Bid: Eligibility and Technical Components
10.1. The first envelope shall contain the eligibility and technical documents of the Bid as specified in Section VIII (Checklist of Technical and
Financial Documents).
10.2. The Bidder’s SLCC as indicated in ITB Clause 5.3 should have been completed within [state relevant period as provided in paragraph 2 of the IB]
prior to the deadline for the submission and receipt of bids.
10.3. If the eligibility requirements or statements, the bids, and all other documents for submission to the BAC are in foreign language other than
English, it must be accompanied by a translation in English, which shall be authenticated by the appropriate Philippine foreign service establishment,
post, or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines. Similar to the required authentication above,
for Contracting Parties to the Apostille Convention, only the translated documents shall be authenticated through an apostille pursuant to GPPB Resolution
No. 13-2019 dated 23 May 2019. The English translation shall govern, for purposes of interpretation of the bid.
11. Documents comprising the Bid: Financial Component
11.1. The second bid envelope shall contain the financial documents for the Bid as specified in Section VIII (Checklist of Technical and Financial
Documents).
11.2. If the Bidder claims preference as a Domestic Bidder or Domestic Entity, a certification issued by DTI shall be provided by the Bidder in accordance
with Section 43.1.3 of the 2016 revised IRR of RA No. 9184.
11.3. Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be accepted.
11.4. For Foreign-funded Procurement, a ceiling may be applied to bid prices provided the conditions are met under Section 31.2 of the 2016 revised IRR of
RA No. 9184.
11.5. [Include if Framework Agreement will be used:] Financial proposals for single or multi-year Framework Agreement shall be submitted before the
deadline of submission of bids as prescribed in the IB. For multi-year Framework Agreement, evaluation of the financial proposal during this stage is for
purposes of determining eligibility and whether or not such financial proposal is within the ABC.
12. Bid Prices
12.1. Prices indicated on the Price Schedule shall be entered separately in the following manner:
a. For Goods offered from within the Procuring Entity’s country:
i. The price of the Goods quoted EXW (ex-works, ex-factory, ex-warehouse, ex-showroom, or off-the-shelf, as applicable);
ii. The cost of all customs duties and sales and other taxes already paid or payable;
iii. The cost of transportation, insurance, and other costs incidental to delivery of the Goods to their final destination; and
iv. The price of other (incidental) services, if any, listed in e.
b. For Goods offered from abroad:
i. Unless otherwise stated in the BDS, the price of the Goods shall be quoted delivered duty paid (DDP) with the place of destination in the Philippines as
specified in the BDS. In quoting the price, the Bidder shall be free to use transportation through carriers registered in any eligible country. Similarly,
the Bidder may obtain insurance services from any eligible source country.
ii. The price of other (incidental) services, if any, as listed in Section VII (Technical Specifications).
12.2. [Include if Framework Agreement will be used:] For Framework Agreement, the following should also apply in addition to Clause 12.1:
a. For a single year Framework Agreement, the prices quoted by the Bidder shall be fixed during the Bidder’s performance of the contract and not subject
to variation or escalation on any account. Price schedules required under Clause 12.1 shall be submitted with the bidding documents.
b. For a multi-year Framework Agreement, the prices quoted by the Bidder during submission of eligibility documents shall be the ceiling and the price
quoted during mini-competition must not exceed the initial price offer. The price quoted during call for mini-competition shall be fixed during the
Bidder’s performance of that Call-off and not subject to variation or escalation on any account. Price schedules required under Clause 12.1 shall be
submitted with the bidding documents.
13. Bid and Payment Currencies
13.1. For Goods that the Bidder will supply from outside the Philippines, the bid prices may be quoted in the local currency or tradeable currency accepted
by the BSP at the discretion of the Bidder. However, for purposes of bid evaluation, Bids denominated in foreign currencies, shall be converted to
Philippine currency based on the exchange rate as published in the BSP reference rate bulletin on the day of the bid opening.
13.2. Payment of the contract price shall be made in: Philippine Pesos.
14. Bid Security
14.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid Security in the amount indicated in the BDS, which shall be not less than the
percentage of the ABC in accordance with the schedule in the BDS.
14.2. The Bid and bid security shall be valid until 120 days. Any Bid not accompanied by an acceptable bid security shall be rejected by the Procuring
Entity as non-responsive.
14.3. [Include if Framework Agreement will be used:] In the case of Framework Agreement, other than the grounds for forfeiture under the 2016 revised IRR,
the bid security may also be forfeited if the successful bidder fails to sign the Framework Agreement, or fails to furnish the performance security or
performance securing declaration. Without prejudice on its forfeiture, bid securities shall be returned only after the posting of performance security or
performance securing declaration, as the case may be, by the winning Bidder or compliant Bidders and the signing of the Framework Agreement.
15. Sealing and Marking of Bids
Each Bidder shall submit one copy of the first and second components of its Bid.
The Procuring Entity may request additional hard copies and/or electronic copies of the Bid. However, failure of the Bidders to comply with the said
request shall not be a ground for disqualification.
If the Procuring Entity allows the submissio
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