Street-cleaning and sweeping services (Норвегия - Тендер #39066021)

1. Section I
   1. Name and addresses
      Trondheim kommune
      Erling Skakkes gate 14
      TRONDHEIM
      7004
      Norway
      E-mail: milena.gundersen@trondheim.kommune.no
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://permalink.mercell.com/195824452.aspx
      Additional information can be obtained from the abovementioned addresselectronically via: https://permalink.mercell.com/195824452.aspx
      
      
   4. Type of the contracting authority:
      Regional or local authority
      
   5. Main activity:
      General public services
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Street cleaning for Trondheim Municipality

         Reference number: 2023/5357
         
      2. Main CPV code:
         90610000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         Trondheim Municipality needs assistance with street cleaning. Cleaning streets and areas connected to schools, houses, and nurseries at various locations in Trondheim Municipality. The areas are described in more detail in the tender documentation. The tender contest is split into seven lots that consist of the various locations in Trondheim Municipality. 

      5. Estimated total value:
         Value excluding VAT: 14 000 000.00 NOK
         
      6. Information about lots:
         all lots
   2. Description
      1. Title:
         

         Package 1 - Klæbu

         Lot No: 1
         
      2. Additional CPV code(s):
         90610000
         
      3. Place of performance:
         Main site or place of performance:

         Klæbu

      4. Description of the procurement:
         

         The contracting authority needs assistance with street cleaning in Klæbu. The work includes cleaning streets, pavements, and areas in accordance with the electronic map.

         Access to the scope of the contract is given in the map via the following link:

         Each individual tenderer is to undertake a site inspection themselves in accordance with the electronic map.

         https://kart.trondheim.kommune.no/vinterdrift/anbud_klabu/

         It is up to tenderers to undertake a site inspection in order to familiarise themselves with the work assignment.

         Tenderers must have relevant professional knowledge and use the correct equipment for the assignment.

         An equipment overview and implementation plan is to be added to Annex 1_1 Tender Form.

         The year model and class/classification must be given for vehicles.

         The cleaning must be carried out over a period of maximum 21 weekdays in the period 17.04.23 - 16.05.23.

         As a starting point, there is a sweeping requirement. Mechanical sweeping of sand and dirt with a brush and suction is sufficient.

         Dry sweeping is not permitted.

         Flushing can be used where it is impossible or inappropriate.

         Dust reducing measures must be used when necessary to avoid unnecessary environmental impacts from sweeping.

         The contracting authority must approve sweeping sand and dirt into a ditch where this is possible in advance.

         The need for flushing beyond what has been described will be assessed based on conditions after satisfactory sweeping, and will be ordered during the execution.

         A temporary landfill site will be made available, but the tenderer must see to transport to, and disposal at a certified landfill site. All costs for this must be calculated into the price. The solution must be described by the tenderer!

         A water filling tap will be made available for the tenderer at the operations garage in Klæbu at Sørborgen.

         Areas close to schools and on school premises must be cleaned outside school hours (08:00 - 16:00). A start-up meeting will be held in good time before the assignment will start, so that the tenderer and contracting authority can agree on the implementation.

         It is up to the tenderer to contact the operations personnel at the various locations in order to agree when the cleaning is done, so that the areas are ready. 

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         
         Start: 2023-04-10
         End: 2023-12-31
         This contract is subject to renewal: no
         
      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: yesDescription of options:

          The builder has an option to take up a unilateral option for + 1.

      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
      14. Title:
          

          Package 2 - Byneset, Klett, and Ringvål

          Lot No: 2
          
      15. Additional CPV code(s):
          90610000
          
      16. Place of performance:
          
      17. Description of the procurement:
          

          The contracting authority needs assistance with street cleaning in Byneset. Klett, and Ringvål. The work includes cleaning streets, pavements, and areas in accordance with the electronic map.

          It is up to tenderers to undertake a site inspection in order to familiarise themselves with the work assignment.

          Tenderers must have relevant professional knowledge and use the correct equipment for the assignment.

          An equipment overview and implementation plan is to be added to Annex 1_1 Tender Form.

          The year model and class/classification must be given for vehicles.

          The cleaning must be carried out over a period of maximum 21 weekdays in the period 17.04.23 - 16.05.23.

          As a starting point, there is a sweeping requirement. Mechanical sweeping of sand and dirt with a brush and suction is sufficient.

          Dry sweeping is not permitted.

          Flushing can be used where it is impossible or inappropriate.

          Dust reducing measures must be used when necessary to avoid unnecessary environmental impacts from sweeping.

          The contracting authority must approve sweeping sand and dirt into a ditch where this is possible in advance.

          The need for flushing beyond what has been described will be assessed based on conditions after satisfactory sweeping, and will be ordered during the execution.

          A temporary landfill site will be made available, but the tenderer must see to transport to, and disposal at a certified landfill site. All costs for this must be calculated into the price. The solution must be described by the tenderer!

          Areas close to schools and on school premises must be cleaned outside school hours (08:00 - 16:00). A start-up meeting will be held in good time before the assignment will start, so that the tenderer and contracting authority can agree on the implementation.

          It is up to the tenderer to contact the operations personnel at the various locations in order to agree when the cleaning is done, so that the areas are ready. 

      18. Award criteria:
          Price is not the only award criterion and all criteria are stated only in the procurement documents
      19. Estimated value:
          
          
      20. Duration of the contract, framework agreement or dynamic purchasing system:
          
          Start: 2023-04-10
          End: 2023-12-31
          This contract is subject to renewal: no
          
      21. Information about the limits on the number of candidates to be invited:
          
      22. Information about variants:
          Variants will be accepted: no
          
      23. Information about options:
          Options: yesDescription of options:

          The contracting authority can take up a unilateral option for + 1.

      24. Information about electronic catalogues:
          
          
      25. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      26. Additional information:
          
      27. Title:
          

          Package 3 - Residential streets

          Lot No: 3
          
      28. Additional CPV code(s):
          90610000
          
      29. Place of performance:
          
      30. Description of the procurement:
          

          There is a need for extra capacity in order assist Trondheim Urban Operations in spring cleaning municipal streets.

          The areas that require assistance are:

          Singsaker, Nardo, Steinan, and Fossegrenda - start-up in week 17 and completion in week 18.

          Hallset, Ugla, and Stavset - start-up in week 19 and completion in week 21.

          Heimdal West - start-up in week 22 and completion in week 22.

          Heimdal East, Tiller, and Sjetnemarka - start-up in week 23 and completion in week 24.

          This is an overview of when we intend to clean the streets in the different areas. When the contracting authority has chosen a tenderer

          a detailed progress plan of the streets to be cleaned will be given. The number of hours estimated in package 3 - residential streets 2023: Annex 1_1 Tender Form - cleaning for Trondheim Urban Operations - 2023 includes sufficient hours to fulfil this assignment based on the stated period.

          Tenderers must have relevant professional knowledge and use the correct equipment for the assignment.

          An equipment overview and implementation plan is to be added to Annex 1_1 Tender Form.

          The year model and class/classification must be given for vehicles.

          Annex 1 - requirements specification - tender contest for cleaning for Trondheim Municipality - states what type of machines must be used, and an estimate of how many machines are required to maintain the set progress.

          As a starting point, there is a sweeping requirement. Mechanical sweeping of sand and dirt with a brush and suction is sufficient.

          Dry sweeping is not permitted.

          The cleaning must be carried out from week 17 (24.04.23) until and including week 24 (16.06.23).

      31. Award criteria:
          Price is not the only award criterion and all criteria are stated only in the procurement documents
      32. Estimated value:
          
          
      33. Duration of the contract, framework agreement or dynamic purchasing system:
          
          Start: 2023-04-10
          End: 2023-12-31
          This contract is subject to renewal: no
          
      34. Information about the limits on the number of candidates to be invited:
          
      35. Information about variants:
          Variants will be accepted: no
          
      36. Information about options:
          Options: yesDescription of options:

          The contracting authority can take up a unilateral option for + 1.

      37. Information about electronic catalogues:
          
          
      38. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      39. Additional information:
          
      40. Title:
          

          Package 4 - schools west + locations

          Lot No: 4
          
      41. Additional CPV code(s):
          90610000
          
      42. Place of performance:
          
      43. Description of the procurement:
          

          The contracting authority needs assistance with cleaning at several locations on the west side of town. The work is to be carried out with suitable mechanical equipment and in accordance with the plan given in the tender documentation.

          The areas that must be cleaned are attached together with the time line and pictures, annex x.

          Tenderers must have relevant professional knowledge and use the correct equipment for the assignment.

          An equipment overview and implementation plan is to be added to Annex 1_1 Tender Form.

          The year model and class/classification must be given for vehicles.

          The cleaning must be carried out in the period 17.04.23-12.05.23. This is in order to ensure that the areas that are to be cleaned are prepared for cleaning, with a view to obstacles and parked vehicles.

          The cleaning must be carried out with suitable mechanical equipment. The machines must have a suction and water system. Dry sweeping is not permitted.

          The tenderer will have access to a landfill site close to all the locations that are to be cleaned.

          Areas close to schools and on school premises must be cleaned outside school hours (08:00 - 16:00). This is seen to in the implementation plan that is attached.

      44. Award criteria:
          Price is not the only award criterion and all criteria are stated only in the procurement documents
      45. Estimated value:
          
          
      46. Duration of the contract, framework agreement or dynamic purchasing system:
          
          Start: 2023-04-10
          End: 2023-12-31
          This contract is subject to renewal: no
          
      47. Information about the limits on the number of candidates to be invited:
          
      48. Information about variants:
          Variants will be accepted: no
          
      49. Information about options:
          Options: yesDescription of options:

          The contracting authority can take up a unilateral option for + 1.

      50. Information about electronic catalogues:
          
          
      51. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      52. Additional information:
          
      53. Title:
          

          Package 5 - nurseries, west side

          Lot No: 5
          
      54. Additional CPV code(s):
          90610000
          
      55. Place of performance:
          
      56. Description of the procurement:
          

          The contracting authority needs assistance with cleaning at several locations on the west side of town. The work is to be carried out with suitable mechanical equipment and in accordance with the plan given in the tender documentation.

          The areas that are to be cleaned are attached in the document Cleaning Overview 2023 - Nurseries West Side.pdf.

          Tenderers must have relevant professional knowledge and use the correct equipment for the assignment.

          An equipment overview and implementation plan are to be added to package 5 - nurseries west side 2023: Annex 1_1 Tender Form - Cleaning for Trondheim Urban Operations - 2023.

          The year model and class/classification must be given for vehicles.

          The cleaning must be carried out in the period 17.04.23-12.05.23. This is in order to ensure that the areas that are to be cleaned are prepared for cleaning, with a view to obstacles and parked vehicles.

          The cleaning must be carried out with suitable mechanical equipment. The machines must have a suction and water system. Dry sweeping is not permitted.

          The tenderer will have access to a landfill site close to all the locations that are to be cleaned.

          The areas near to, and on nursery premises must be cleaned outside opening hours (08:00 - 16:00). 

      57. Award criteria:
          Price is not the only award criterion and all criteria are stated only in the procurement documents
      58. Estimated value:
          
          
      59. Duration of the contract, framework agreement or dynamic purchasing system:
          
          Start: 2023-04-10
          End: 2023-12-31
          This contract is subject to renewal: no
          
      60. Information about the limits on the number of candidates to be invited:
          
      61. Information about variants:
          Variants will be accepted: no
          
      62. Information about options:
          Options: yesDescription of options:

          The contracting authority can take up a unilateral option for + 1.

      63. Information about electronic catalogues:
          
          
      64. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      65. Additional information:
          
      66. Title:
          

          Package 6 - nurseries east side

          Lot No: 6
          
      67. Additional CPV code(s):
          90610000
          
      68. Place of performance:
          
      69. Description of the procurement:
          

          The contracting authority needs assistance with cleaning several locations on the east side of town. The work is to be carried out with suitable mechanical equipment and in accordance with the plan given in the tender documentation.

          The areas that are to be cleaned are attached in the document Cleaning Overview 2023 - Nurseries East Side.

          Tenderers must have relevant professional knowledge and use the correct equipment for the assignment.

          An equipment overview and implementation plan are to be added to Annex Package 6 - Nurseries East 2023: Annex 1_1 Tender Form - Cleaning for Trondheim Urban Operations - 2023.

          The year model and class/classification must be given for vehicles.

          The cleaning must be carried out in the period 17.04.23-12.05.23. This is in order to ensure that the areas that are to be cleaned are prepared for cleaning, with a view to obstacles and parked vehicles.

          The cleaning must be carried out with suitable mechanical equipment. The machines must have a suction and water system. Dry sweeping is not permitted.

          The tenderer will have access to a landfill site close to all the locations that are to be cleaned.

          The areas near to, and on nursery premises must be cleaned outside opening hours (08:00 - 16:00). 

      70. Award criteria:
          Price is not the only award criterion and all criteria are stated only in the procurement documents
      71. Estimated value:
          
          
      72. Duration of the contract, framework agreement or dynamic purchasing system:
          
          Start: 2023-04-10
          End: 2023-12-31
          This contract is subject to renewal: no
          
      73. Information about the limits on the number of candidates to be invited:
          
      74. Information about variants:
          Variants will be accepted: no
          
      75. Information about options:
          Options: yesDescription of options:

          The contracting authority can take up a unilateral option for + 1.

      76. Information about electronic catalogues:
          
          
      77. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      78. Additional information:
          
      79. Title:
          

          Package 7 - East locations

          Lot No: 7
          
      80. Additional CPV code(s):
          90610000
          
      81. Place of performance:
          
      82. Description of the procurement:
          

          The contracting authority needs assistance with cleaning several locations on the east side of town. The work is to be carried out with suitable mechanical equipment and in accordance with the plan given in the tender documentation.

          The areas that are to be cleaned are attached together with the time line and pictures, annex "cleaning overview 2023 - east locations". This is in order to ensure that the areas that are to be cleaned are prepared for cleaning, with a view to obstacles and parked vehicles.

          Tenderers must have relevant professional knowledge and use the correct equipment for the assignment.

          An equipment overview and implementation plan is to be added to Annex 1_1 Tender Form.

          The year model and class/classification must be given for vehicles.

          The cleaning must be carried out in the period 17.04.23-10.05.23.

          The cleaning must be carried out with suitable mechanical equipment. The machines must have a suction and water system. Dry sweeping is not permitted.

          The tenderer will have access to a landfill site for the swept matter, see the attached map.

          Areas close to schools and on school premises must be cleaned outside school hours (08:00 - 16:00). This is seen to in the plan that is attached, "cleaning overview 2023 - locations east".

      83. Award criteria:
          Price is not the only award criterion and all criteria are stated only in the procurement documents
      84. Estimated value:
          
          
      85. Duration of the contract, framework agreement or dynamic purchasing system:
          
          Start: 2023-04-10
          End: 2023-12-31
          This contract is subject to renewal: no
          
      86. Information about the limits on the number of candidates to be invited:
          
      87. Information about variants:
          Variants will be accepted: no
          
      88. Information about options:
          Options: yesDescription of options:

          The contracting authority can take up a unilateral option for + 1.

      89. Information about electronic catalogues:
          
          
      90. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      91. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         
      2. Economic and financial standing:
         
      3. Technical and professional ability:
         
      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         
      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-03-22
      Local time: 12:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      NO
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2023-03-22
      Local time: 12:00
      Place:

      Trondheim

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