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Lesotho Public Sector Foundations for Service Delivery Project (Лесото - Тендер #68157717)

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Страна: Лесото (другие тендеры и закупки Лесото)
Организатор тендера: The World Bank
Номер конкурса: 68157717
Дата публикации: 31-10-2025
Источник тендера: Тендеры всемирного банка

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NOTICE AT-A-GLANCE

Project ID

P174171

Project Title

Lesotho Public Sector Foundations for Service Delivery Project

Country

Lesotho

Notice No

OP00405250

Notice Type

Invitation for Bids

Notice Status

Published

Borrower Bid Reference

LS-MOFDP-445281-GO-RFQ

Procurement Method

Request for Quotations

Language of Notice

English

Submission Deadline Date/Time

Nov 07, 2025 12:30

Published Date

Oct 30, 2025

CONTACT INFORMATION
Organization/Department

Ministry of Finance and Development Planning

Name

Keneng Motjamela

Address

P.O.BOX 395 Maseru Lesotho

City

Province/State

Lesotho

Postal Code

Country

Lesotho

Phone

+266 6272 7290

kenengmotjamela@gmail.com

Website

Details

Kingdom of Lesotho

Lesotho Public Procurement Authority

Standard Bidding Document

for

Goods

Request for Quotations

Subject of Procurement: Procurement of IT equipment to support and operationalize Public Procurement Act.

Procurement Reference Number: LS-MOFDP-445281-GO-RFQ

Date of Issue: 28th October 2025

PREFACE

This Bidding Document for the Procurement of supplies has been prepared by Ministry of Finance and Development Planning - Lesotho Public Sector Foundations for Service Delivery Project and is based on the Standard Bidding Document for the Procurement of supplies under Quotations Method, issued by the Lesotho Public Procurement Authority dated 30th September 2025.

Standard Bidding Document for Procurement of Supplies under Quotation Method

Table of Contents

Standard Request for Quotations

Letter of Request for Quotations

Part 1 Quotation Procedures

Bidding Procedures

Bid Submission Sheet

Part 2 Statement of Requirements

Part 3 Contract Forms

General Conditions of Contract (Available on Request)

Special Conditions of Contract

Local Purchase Order Agreement

Kingdom of Lesotho

Ministry of Finance and Development Planning ; Lesotho Public Sector Foundations For Service Delivery Project, P.O.Box 395, Maseru

Government Complex, Procurement Office 2010

Kingsway Road

28th October 2025

Dear Sir/Madam,

Procurement of IT equipment to support and operationalize Public Procurement Act.

- LS-MOFDP-445281-GO-RFQ

1. The Procuring Entity indicated above invites your quotation for the supply of items described in Part 2: Statement of Requirements.

2. Bidding will be conducted in accordance with the Quotations procurement method contained in the World Bank Procurement Regulations for IPF borrowers, February 2025.

3. Any resulting contract shall be subject to the terms and conditions detailed in Part 3: Contract.

4. The planned procurement schedule for this procurement (subject to changes) is as follows:

Activity	Date
Issue of special procurement notice	28th October 2025
Invitation to supplier	28th October 2025
Receive quotations	07th November 2025
Comparison of quotations	10th November 2025
Notification of award	13th November 2025
Issuance of contract	20th November 2025
Delivery of goods	19th December 2025

5. Any queries should be addressed to keneng.motjamela@gov.ls

6. Please prepare and submit your quotation in accordance with the instruction in Part 1: Quotation Procedures or inform the Procurement Specialist @ masingoaneng.sekete@gov.ls if you will not be submitting the quotation.

Name: Masingoaneng Sekete

Procurement Specialist

Part 1: BIDDING PROCEDURES

Procurement Reference Number: LS-MOFDP-445281-GO-RFQ

Preparation of Bids: You are requested to quote for these items by completing, signing and returning:

the Bid Sheet in this Part;
the List of Supplies and Price Schedule in Part 2;
the Specification and Compliance Sheet in Part 2;
the documents evidencing your eligibility, as listed below;

You are advised to carefully read the complete Request for Quotations document, including the Special Conditions of Contract in Part 3: Contract, before preparing your quotation. The standard forms in this RFQ may be retyped for completion but the Bidder is responsible for their accurate reproduction.

Where an electronic copy of the Request for Quotations document is issued, the paper or hard copy is the original version. In the event of any discrepancy between the two, the hard copy shall prevail.

Validity of Bids: The bid must remain valid until and including 31st December 2025

Sealing and marking of Bids: Bids should be sealed in a single envelope, clearly marked with the Procurement Reference Number above, the Bidder’s name and the name of the Procuring entity. Envelopes should be sealed in such a manner that opening and resealing cannot be achieved undetected.

Submission of Bids: Bids should be submitted to the address below, no later than the date and time of the deadline below. Late quotations will be rejected.

Date of deadline: 07th November 2025

Time of deadline: 12:30hrs

Address: Government Complex, 2nd Floor Procurement Office 2010, Finance House, Kingsway Rd

Opening of Bids: Bids will be opened internally by the Procuring entity. Bidders’ representatives are not permitted to attend the opening. A record of the opening will be posted on the Procuring entity’s Notice Board within one working day of the opening.

Evaluation of Bids: The evaluation of Bids will use the Technical Compliance Selection methodology as detailed below:

Preliminary examination to determine eligibility (as defined below) and administrative compliance to this Request for Quotations on a pass/fail basis;
Detailed evaluation to determine commercial and technical responsiveness;
Financial comparison to determine the evaluated price of quotations and to determine the best evaluated bid.

Quotations failing any stage will be eliminated and not considered in subsequent stages.

Eligibility Criteria: You are required to meet the following criteria to be eligible to participate in public procurement:

have the legal capacity to enter into a contract;
not be insolvent, in receivership, bankrupt or being wound up or subject to legal proceedings for any of these circumstances;
not have had your business activities debarred;
have fulfilled your obligations to pay taxes and social security contributions;
have the nationality of an eligible country, as defined in the Special Conditions of Contract;
not to have a conflict of interest in relation to this procurement requirement; and
not to be subject to debarment by the Lesotho Public Procurement Authority (the Authority).

Documents Evidencing Eligibility: Bidders shall submit the following documents:

a copy of the Bidder’s Trading licence or equivalent and a copy of the Bidder’s Certificate of Registration or equivalent;
Evidence of fulfilment of obligations to pay taxes and social security contributions in Lesotho where applicable
Any other relevant documentation.

Origin of Supplies: All supplies and related services shall have as their country of origin an eligible country, as defined in the Special Conditions of Contract.

Technical Criteria: The Specification and Compliance Sheet details the minimum specification of the supplies required. The supplies offered must meet this specification, but no credit will be given for exceeding the specification.

Currency: Quotations should be priced in Lesotho Maloti .

Quotations in other currencies will be converted to this currency for evaluation purposes only, using the exchange rates published by the Bank of Lesotho on the date of the submission deadline.

Best Evaluated Bid: The best evaluated bid shall be the lowest priced quotation, which is eligible and substantially responsive to the commercial and technical requirements of the Procuring entity and shall be recommended for award of contract. The Procuring entity shall issue a Notice of Best Evaluated Bidder within five days after the decision to award a contract, place such Notice on its notice board and for a prescribed period, copy the Notice to all Bidders and publish it on the Authority’s website.

Formation of contract: Formation of a contract shall be by signing a contract in accordance with Part 3: Contract.

Right to Review: Bidders may seek an Administrative Review by the Chief Accounting Officer in accordance with the Public Procurement Act if they are aggrieved with the decision of the Procuring entity.

Right to Reject: The Procuring entity reserves the right to accept or reject any quotation or to cancel the bidding process and reject all bids at any time prior to contract signing.

Bid Submission Sheet

[Complete this form with all the requested details and submit it as the first page of your quotation, with the documents requested above attached. Ensure that your quotation is authorised in the signature block below. A signature and authorisation on this form will confirm that the terms and conditions of this RFQ prevail over any attachments. If your bid is not authorised, it may be rejected.]

Bid Addressed to (Procuring entity):
Date of Bid:
Procurement Reference Number:
Subject of Procurement:

We offer to supply the items listed in the attached List of Supplies and Price Schedule and Specification and Compliance Sheet, in accordance with the terms and conditions stated in your Request for Quotations referenced above.

We confirm that we are eligible to participate in public procurement and meet the eligibility criteria specified in Part 1: Bidding Procedures.

We, including any subcontractors or providers for any part of the contract resulting from this procurement process, are eligible to participate in public procurement.

We have signed and undertake to abide by the Code of Ethical Conduct for Bidders and Providers attached during the procurement process and the execution of any resulting contract

Our bid shall be valid until and including [insert date, month and year] and it shall remain binding upon us and may be accepted at any time before or on that date;

We confirm that the prices quoted in the List of Supplies and Price Schedule are fixed and firm for the duration of the validity period and will not be subject to revision or variation.

The delivery period offered is: _______________ days/weeks/months from date of Purchase Order.

The warranty period offered is _______________ weeks/months.

Bid Authorised By:

Signature:	__________________________	Name:	____________________________
Position:	__________________________	Date:	____________________________
Authorised for and on behalf of:			(DD/MM/YY)
Company:	________________________________________________________________
Address:	________________________________________________________________

CODE OF ETHICAL CONDUCT IN BUSINESS FOR BIDDERS AND PROVIDERS

Ethical Principles

Bidders and providers shall at all times-

maintain integrity and independence in their professional judgement and conduct;
comply with both the letter and the spirit of-
the laws of Lesotho; and
any contract awarded.
avoid associations with businesses and organisations which are in conflict with this code.
Standards

Bidders and providers shall-

strive to provide works, services and supplies of high quality and accept full responsibility for all works, services or supplies provided;
comply with the professional standards of their industry or of any professional body of which they are members.
Conflict of Interest

Bidders and providers shall not accept contracts which would constitute a conflict of interest with, any prior or current contract with any procuring entity. Bidders and providers shall disclose to all concerned parties those conflicts of interest that cannot reasonably be avoided or escaped.

Confidentiality and Accuracy of Information

(1) Information given by bidders and providers in the course of procurement processes or the performance of contracts shall be true, fair and not designed to mislead.

(2) Providers shall respect the confidentiality of information received in the course of performance of a contract and shall not use such information for personal gain.

Gifts and Hospitality

Bidders and providers shall not offer gifts or hospitality directly or indirectly, to staff of a procuring entity that might be viewed by others as having an influence on a government procurement decision.

Inducements

(1) Bidders and providers shall not offer or give anything of value to influence the action of a public official in the procurement process or in contract execution.

(2) Bidders and providers shall not ask a public official to do anything which is inconsistent with the Act, Regulations, Guidelines or the Code of Ethical Conduct in Business.

Fraudulent Practices

Bidders and providers shall not-

collude with other businesses and organisations with the intention of depriving a procuring entity of the benefits of free and open competition;
enter into business arrangements that might prevent the effective operation of fair competition;
engage in deceptive financial practices, such as bribery, double billing or other improper financial practices;
misrepresent facts in order to influence a procurement process or the execution of a contract to the detriment of the Procuring entity; or utter false documents;
unlawfully obtain information relating to a procurement process in order to influence the process or execution of a contract to the detriment of the PDE;
withholding information from the PDE during contract execution to the detriment of the PDE.

I ................................................ agree to comply with the above code of ethical conduct in business.

--------------------------------------- -----------------------------------------------

AUTHORISED SIGNATORY NAME OF BIDDER
Part 2: Statement of Requirements

List of Supplies and Price Schedule

Procurement Reference Number: LS-MOFDP-445281-GO-RFQ

Purchase Order Serial Number: ______________________________

[Complete the currency of your bid. Complete the unit and total prices for each item listed below. Authorise the prices quoted in the signature block below.]

Currency of Quotation: ____________________

Item No	Description of Supplies	Quantity	Unit of Measure	Unit Price	Total Price
LOT 1
1	Laptops	28	N/A
2	Desktop Monitors	20	N/A
3	Desktop Computers	3	N/A
4	Docking Station	20	N/A
LOT 2
4	Printers	5	N/A
5	Projectors	2	N/A
6	Shredders	2	N/A
7	Server Computer	1	N/A
			Other additional costs
			Subtotal
	Enter 0% VAT rate if VAT exempt.		VAT @ %
			Total

The Delivery and Completion Schedule shall be as specified in the Special Conditions of Contract.

List of Supplies and Price Schedule Authorised By:

Signature:	___________________________	Name:	____________________________
Position:	___________________________	Date:	____________________________
Authorised for and on behalf of:			(DD/MM/YY)
Company:	_________________________________________________________________

Part 2: Statement of Requirements

Specification and Compliance Sheet

Procurement Reference Number: LS-MOFDP-445281-GO-RFQ

Purchase Order Serial Number: ______________________________

Complete column c with the specification of the supplies offered. Also state “comply” or “not comply” and give details of any non-compliances to the specification required. Attach detailed technical literature which is required. Authorise the specification offered in the signature block below.

18 Laptops

ITEM Description. Quantity		SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
18 Laptops		OS
		Display	14" Full HD IPS touchscreen
		RAM	16GB
		Storage	250GB SSD
		Processor	Intel Core Ultra i7, 3.0GHz or better, 13th Gen or newer
		TPM chip	TPM 2.0
		Connectivity	Wi-Fi 802.11ac, Bluetooth 4.0
		Ports	HDMI, USB 2.0 & 3.0, Universal audio jack, Ethernet (RJ-45), Smart Card Reader, Nano-SIM Card Slot
		Camera	Integrated 720p HD webcam
		Speakers	integrated Stereo Speakers
		Keyboard	Backlit keyboard
		Biometric Sensors	fingerprint scanner
		Warranty	2 years or more
	Extras
		Antivirus Software	12 months preloaded Norton 360 antivirus software subscription
		Mouse	Wireless optical mouse (same brand as laptop)
		Carry case	Multi-pocket backpack
		Antivirus Software:	12 months preloaded Norton 360 antivirus software subscription

10 Laptops

Portable computing for all users, especially directors and staff working on computing intensive tasks (e.g. Finance, Procurement, multimedia content creation)
Used for document creation, presentations, video conferencing, and remote access

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
10 laptops	OS	Windows 11 Pro/Enterprise 64-bit (Must be full license not upgrade)
	Display	14" Full HD IPS touchscreen
	RAM	32GB
	Storage	250GB
	Processor:	Intel Core Ultra i7, 3.0 GHz or better, 13th Gen or newer
	TPM chip	TPM 2.0
	Connectivity	Wi-Fi 802.11ac, Bluetooth 4.0
	Ports	HDMI, USB 2.0 & 3.0, Universal audio jack, Ethernet (RJ-45), Smart Card Reader, Nano-SIM Card Slot
	Camera	Integrated 720p HD webcam
	Speakers	integrated Stereo Speakers
	Keyboard	Backlit keyboard
	Biometric Sensors	fingerprint scanner
	Warranty	2 years or more
Extras
	Antivirus Software	12 months preloaded Norton 360 antivirus software subscription
	Mouse	Wireless optical mouse (same brand as laptop)
	Carry case	Multi-pocket backpack

Functional Specification – Desktop Monitors

Widescreen Monitors workstations for staff working on simultaneous documents and large format spreadsheets and presentation slides development.
Ideal for data analysis, document creation and review, Financial and Procurement documents processing.

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
20 Desktop monitors	Performance Specification (Same Brand as Laptops)
	Display Size	27 inch widescreen Monitor
	Display type	IPS LED Display
	Display Resolution	FHD (1080p) 1920 x1080
	Refresh Rate	60Hz
	Ports	VGA, HDMI, USB-C, USB 3 Upstream + Downstream
	Adjustability	Height, Rotation, Tilt, Swivel,
	Warranty	2 years or more

Desktop Computers 3

Functional Specification

Stationary workstations for staff with fixed office roles
Ideal for data entry, admin tasks, and document processing

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
3 desktop computers	Form Factor	All-in-One desktop computer
	OS	Windows 11 Pro/Enterprise 64-bit
	RAM	16GB or higher
	Storage	500GB SSD or higher
	Processor	Core i5, 13th Gen or newer
	Display	23.8" Touchscreen, 2560×1440 resolution or higher
	Connectivity	Gigabit Ethernet, Wi-Fi 802.11ac, Bluetooth 4.0
	Ports	HDMI, USB 2.0 & 3.0, memory card reader
	Audio	Embedded speakers, headphone support
	Webcam	1080p or higher
	Accessories	USB optical mouse & keyboard
	Antivirus Software	12 months preloaded Norton 360 antivirus software subscription
	Warranty	2 years or more

Functional Specification – Docking station 20

Docking station to compensate the limited ports on the laptop computers enabling connection of peripherals including external monitors and network cables.
Ideal for staff using external monitors with laptops.

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
Docking station 20		Compatibility: Plug-n-play unit, no drivers needed (compatible with proposed laptop computer and monitor)
		Ports: VGA, HDMI, USB 2.0 x2, USB 3.0 x 2, USB-C, Gigabit Ethernet RJ-45, Micro/Macro SD Card reader)
		Power delivery: 60W Power delivery,
		Warranty: 2 year warranty

Printers

Heavy Duty Printer (1 Unit)

Functional Specification

Centralized high-volume printing for all departments
Used for scanning, copying, and digital sending

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
1 heavy duty printer	Type	Laser, All-in-One
	Speed	30 ppm (print), 30 cpm (copy), 30 cpm (scan)
	Resolution	600×600 dpi
	Scan Size	Up to A3 (297×420 mm)
	Paper Types	A3, A4, A5; wide media compatibility
	Duplex	Automatic
	Connectivity	Gigabit LAN, wifi, USB
	Memory	8GB
	Storage	500GB HDD
	Monthly Volume	5,000–10,000 pages
	Warranty:	2 years

Multifunction Printer Series 4

Functional Specification

Department-level printing, scanning, faxing, and emailing
Ideal for daily office tasks

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
4 multi functional printers	Type	Laser, Multifunction colour Printer (Print, Copy, Scan, Fax)
	Speed	Up to 33 ppm (color & B/W)
	Resolution:	up to 600 x 600 dpi (copy and Scan)
	Maximum Paper Size	A4
	Duplex	Automatic
	Connectivity:	Bluetooth Low Energy, Gigabit Ethernet, Wifi 6, Hi speed USB 2.0
	Scanner:	Flatbed + ADF
	Display	Touchscreen interface
	Warranty	2 years

Projectors 2

Functional Specification

Presentation tools for Director General and Directors
Used in meetings, training, and conferences

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
2 projectors	Brightness	3200 lumens
	Resolution:	XGA 1920×1080 or better
	Contrast:	15,000:1
	Inputs	USB 3.0 (Type A & B), HDMI, VGA, Wireless LAN
	Speaker:	Built-in 2W or better
	Bulb Life:	Up to 10,000 hours
	Extras	Remote control, laser pointer
	Warranty:	1 year
	Brightness:	3200 lumens

Server Computer 1 Unit

Functional Specification

Centralized and specialized computing equipment for organization-wide shared services
Provides shared data storage, applications hosting and network management functionality

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
1 server computer	Form factor:	Rackmount 1U/2U
	Processor:	Intel Xeon 6 or higher, 16 cores, 2.5Ghz or higher clock speed
	Memory:	64GB ECC RAM
	RAID Controller	Hardware based with support for RAID levels 0, 1, 10
	Storage:	Operating System Drives 5×500GB SSD in RAID 1, Data Drives 4×1TBSSD with RAID 10
	Storage Controller	RAID Controller with support for RAID Level 0, 1, 10
	TPM:	TPM 2.0
	Networking	Gigabit Ethernet (GbE) Ports × 2
	Power Supply	Hot-swappable power supply × 2
	Optical drive	Integrated/External optical Disc Drive
	Operating System:	Windows Server 2022 Standard 16 Core License
	Warranty:	3/3/3 years(three years of parts, three years of labor, and three years of onsite support coverage)

Heavy duty Shredder 1

Functional Specification

Secure disposal of sensitive documents by all staff
Placed in a central location that is accessible to all staff

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
1 Heavy duty shredder	Cut Type:	Cross Cut
	Security Level	Security Level: P-4
	Paper Feeding:	Auto feed 250 - 350 sheets of A4 paper (80gsm), manual feed 12 – 20 sheets of A4 paper (80gsm)
	Feeding Slot width	230mm / A4
	Material:	Paper, Staples, Paperclips ,Credit Cards, CD, DVD
	Bin Capacity	80 – 100 litres
	Noise Level	≤60 dB
	Size Range:	425×290×695 mm to 640×590×1010 mm
	Mobility	Castor wheels for ease of movement
	Warranty	2 years

Light duty Shredder 1

Functional Specification

Secure disposal of sensitive documents from Director General’s office
Placed in Director General’s Office

ITEM Description. Quantity	SPECIFICATION (Column a)	MINIMUM REQUIREMENTS (Column b)	Bidders Compliance (Column c)
1 light duty shredder		Warranty: As specified per item (minimum 1–2 years)
		Installation & Setup: Required for printers and desktops
		After-Sales Support: Must include service guarantee and contact details

Specification and Compliance Sheet Authorised By:

Signature:

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