Scanning services (Ирландия - Тендер #47438414)

1. Section I
   1. Name and addresses
      Department of Defence
      Newbridge
      Ireland
      E-mail: executive@defence.ie
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://www.etenders.gov.ie
      Additional information can be obtained from the abovementioned addresselectronically via: https://www.etenders.gov.ie
      to the abovementioned address
      
   4. Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions
      
   5. Main activity:
      Defence
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Department of Defence Request for In-House Digitisation Service

      2. Main CPV code:
         79999100
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         This Call for Tender is for the Department of Defence who has a Military Service Pensions Project (MSPP), which is tasked with the processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the Military Archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period are being released online in tranches. The Project is located at Cathal Brugha Barracks, Rathmines, Dublin 6 D06RX00. A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010 in order to ensure the preservation of material of enduring archival value, whether physical or digital. MSPC material presents a wide range of 20th century paper, including writing paper, copy typing paper, tracing paper, coloured paper, printed forms, photographs and some limited newspaper cuttings. Material size can vary from the very small note to double foolscap (A3). A wide range of coloured inks, typing inks, handwritten letters in ink and pencil and some ink and paper stamps are used. The MSP Project’s main objective, as regards to digitisation, is to preserve digitised assets as Preservation Masters (PM), while also creating surrogates fit for online access. It is thus a mandatory requirement that each original scanned item must be reproduced as a set of two (2) digital images, as follows: a. Files are digitised at 300dpi, in TIF format to create an uncompressed Preservation Master (PM). The Project endeavours to minimise any intervention to the Preservation Masters to ensure archival integrity. b. A watermarked multipage PDF file (derived from the TIF file) for each physical file to serve as surrogate for online access. Please note that: • tenderers must associate themselves with this Competition in order to access the tender documents, ask and receive clarifications and submit a tender response. This can only be done via login. • all responses must be submitted in a zipped file format. • the Contracting Authority are not in a position to answer queries marked confidential.

      5. Estimated total value:
         Value excluding VAT: 75 000.00 EUR
         
      6. Information about lots:
         This contract is divided into lots: no
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         92512000
         
      3. Place of performance:
         
      4. Description of the procurement:
         

         This Call for Tender is for the Department of Defence who has a Military Service Pensions Project (MSPP), which is tasked with the processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the Military Archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period are being released online in tranches. The Project is located at Cathal Brugha Barracks, Rathmines, Dublin 6 D06RX00. A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010 in order to ensure the preservation of material of enduring archival value, whether physical or digital. MSPC material presents a wide range of 20th century paper, including writing paper, copy typing paper, tracing paper, coloured paper, printed forms, photographs and some limited newspaper cuttings. Material size can vary from the very small note to double foolscap (A3). A wide range of coloured inks, typing inks, handwritten letters in ink and pencil and some ink and paper stamps are used. The MSP Project’s main objective, as regards to digitisation, is to preserve digitised assets as Preservation Masters (PM), while also creating surrogates fit for online access. It is thus a mandatory requirement that each original scanned item must be reproduced as a set of two (2) digital images, as follows: a. Files are digitised at 300dpi, in TIF format to create an uncompressed Preservation Master (PM). The Project endeavours to minimise any intervention to the Preservation Masters to ensure archival integrity. b. A watermarked multipage PDF file (derived from the TIF file) for each physical file to serve as surrogate for online access. Please note that: • tenderers must associate themselves with this Competition in order to access the tender documents, ask and receive clarifications and submit a tender response. This can only be done via login. • all responses must be submitted in a zipped file format. • the Contracting Authority are not in a position to answer queries marked confidential.

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         Value excluding VAT: 75 000.00 EUR
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         
         Start: 2024-01-02
         End: 2024-07-02
         This contract is subject to renewal: yes
         Description of renewals:

         Three extensions of up to 12 months possible.

      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: no
      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         
      2. Economic and financial standing:
         
      3. Technical and professional ability:
         
      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         
      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-11-20
      Local time: 17:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2023-11-20
      Local time: 17:30
      

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