Project for Strengthening Public Financial Management ( - Тендер #38577008)

• Project ID

P161969

• Project Title

Project for Strengthening Public Financial Management

• Country

Micronesia, Federated States of

• Notice No

OP00214702

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

FM-DOFA-337450-CS-INDV

• Procurement Method

Individual Consultant Selection

• Language of Notice

English

• Submission Deadline Date/Time

Feb 22, 2023 09:00

• Published Date

Feb 14, 2023

• CONTACT INFORMATION
• Organization/Department

Department of Finance and Administration

• Name

Eugene Amor

• Address

FSM National Government PO Box PS 158 Palikir Pohnpei 96941

• City

• Province/State

Micronesia, Federated States of

• Postal Code

• Country

Micronesia, Federated States of

• Phone

(691) 320 2640

• Email

eamor@sboc.fm

• Website

fsmsofa@mail.fm

REQUEST FOR EXPRESSIONS OF INTEREST (INDIVIDUAL CONSULTING SERVICES)

COUNTRY: Federated States of Micronesia (FSM)

NAME OF PROJECT: Project for Strengthening Public Financial Management (P161969)

GRANT NO.: IDA-D3240

Assignment Title: PFM Project Officer

Reference No.: FM-DOFA-337450-CS-INDV

The Federated States of Micronesia has received financing from the World Bank toward the cost of the Project for Strengthening Public Financial Management and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) includes supporting the Project Manager in the day-to- day operations under the project and further liaise with other project staff, consultants, Central Implementation Unit (CIU) finance staff, Department of Finance and Administration (0oFA staff and representatives of the states on administrative, finance and procurement requirements of the project under the direction of the Project Manager.

The detailed Terms of Reference (TOR) for the assignment can be found at the following website:

https://dofa.gov.fm and can be also obtained at the address given below.

The Department of Finance and Administration now invites eligible individuals (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (attach curriculum vitae with description of experience in similar assignments, similar conditions, etc. and the details of two references). The criteria for selecting the Consultant are:

Minimum Mandatory Requirements

• Bachelor’s Degree from a recognized institution finance, business, IT or any related fields. Associate Degree may be considered with proven extensive and relevant experience
• Work experience in a similar context in project management, procurement, accounting and/or financial management or similar proven expertise relevant for the position
• Fluency in written and spoken English, excellent communications skills
• Competency in the use of computer applications, especially the MS Office package

Additional Desirable Requirements:

• Ability to quickly adapt to new tasks and challenges and develop appropriate solutions independently
• Excellent organisational skills, structured and motivated working attitude
• Working experience with donor-funded technical assistance projects
• Demonstrated ability to work under pressure and pay attention to detail

• Understanding of and interest in the political and economic developments in FSM

The attention of interested Consultants (including firms) is drawn to paragraph 3.14, 3.16 and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers July 2016, Revised November 2017 (“the Regulations”), setting forth the World Bank’s policy on conflict of interest.

Further information can be obtained at the address below during office 0800 to 1700 hours.

Expressions of interest must be delivered in a written form to the address below (in person, or by mail or by e-mail) preferably by Wednesday, 22nd February, 2023 at 09:00 am Pohnpei time.

Attn: Gregg Pavitt PFM Project Manager

Project for Strengthening Public Financial Management Department of Finance and Administration

Palikir, Federated States of Micronesia E-mail: gregg.pavitt@pfmexpert.net

and cc to:

Central Implementation Unit: ciu.pfm@gov.fm

Terms of Reference for a Project Officer

LOCATION: FSM National Government, Palikir – PFM Project Implementation Unit (PIU)

DURATION: Initial contract duration of two year (full time) with 3 months probationary period. Potential to extend based on satisfactory performance (local recruitment)

• Background

The National Government of the Federated States of Micronesia (FSM) has partnered with the World Bank (WB) to implement development activities within the FSM. The current and pipeline portfolio includes projects in the sectors of Energy, Fisheries, Information & Communication Technology, Maritime Transport and Public Financial Management (PFM) strengthening. All portfolio projects receive administrative support through a Central Implementation Unit (CIU).

The objective of the Strengthening Public Financial Management Project for Micronesia is to improve reliability and timeliness of financial reporting of the National and four State governments in FSM (Chuuk, Kosrae, Pohnpei, and Yap). The project has 5 components:

• Strengthening the Public Financial Management environment
• Financial Management Information System (FMIS)
• Revenue Management System (RMS)
• Change management and human resource development
• Project management

Responsibility for the implementation of the project rests with the Department of Finance and Administration, located at the FSM Capital in Palikir. A Project Implementation Unit (PIU) is established to support the planning, implementation and monitoring of all activities under the project. The PIU is comprised of a Project Manager and a Project Officer.

The Project Officer will support the Project Manager in the day-to-day operations under the project and further liaise with other project staff, consultants, CIU finance staff, DoFA staff and representatives of the states on administrative, finance and procurement requirements of the project under the direction of the Project Manager.

• Scope of Work

Overall project administration and secretarial support

• Maintaining, updating and distributing project files
• Arrange project related travel, preparation of travel advances and booking of flights, hotels etc.
• Assist with secretariat function of the Project Governance arrangements with Project Steering Committee and Inter-governmental Working Group
• Assist the Project Manager in the preparation of project documents (e.g. formatting, editing of reports, presentations, data sheets etc.)

• Liaison with project stakeholders as needed to support project activities
• Regular data update during project execution, e.g. maintaining address list, holiday list if applicable
• Organisational support for events, workshops, trainings, i.e. calculation of costs, travel, per diems, booking, preparation of and follow-up on lists of participants etc.
• Keeping records of reports and correspondence, regular project data backup
• Take Minutes of meetings as agreed with the Project Manager
• In cooperation with the Project Manager develop project visibility materials
• Any other tasks the Project Manager might reasonably require

Financial Management

• Monitoring the activities of the project by maintaining records, reconciling and reviewing of reports on funds and financial transactions under the Project
• Prepare all documentation required to raising and processing all payments for PFM Project and filing required supporting documents in accordance with FSM Regulations and World Bank requirements
• Reconcile PIU manual ledger records to information processed through the CIU and recorded on the financial management system
• Assist the Project Manager to monitor and update the project budget to align with financing agreement and project work plans
• Make all travel arrangements as requested and all documentation relating to travel

Procurement and Contract Management

• Assist with the procurement process including advertising, receiving bids/proposals, drafting no objection requests as well as keeping STEP up to date
• Assist in monitoring and reporting of fund status and procurement implementation status and progress to the World Bank as required including preparation of related reports
• Assisting also with organizing evaluation committees and publishing results of tender processes as relevant
• Stay informed about relevant government regulations including, tax regulations, customs regulations and any procurement regulations that may apply to the project
• Assist in monitoring the implementation of and updating of the project procurement plan
• Maintain a list of vendors supplying general items for project implementation
• Constantly liaise with World Bank procurement specialists and CIU to stay informed about any new regulations affecting procurement under the project
• Maintain a list of vendors supplying general items for project implementation
• Update the CU contract management System for all active contracts
• Check invoices to ensure correct price, follow through to ensure that materials ordered have been received and comply with specifications, examine the conditions of material received, and approve invoices for payment

• Interact with the finance staff and Project Manager to ensure correct and timely payment to contractors and consultants and proper administration of contracts according to contract provisions and procurement regulations
• EXPERTISE REQUIREMENTS AND SELECTION CRITERIA

• Bachelor’s Degree from a recognized institution finance, business, IT or any related fields. Associate Degree may be considered with proven extensive and relevant experience
• Work experience in a similar context in project management, procurement, accounting and/or financial management or similar proven expertise relevant for the position
• Fluency in written and spoken English, excellent communications skills
• Competency in the use of computer applications, especially the MS Office package

Additional Desirable Requirements:

• Ability to quickly adapt to new tasks and challenges and develop appropriate solutions independently
• Excellent organisational skills, structured and motivated working attitude
• Working experience with donor-funded technical assistance projects
• Demonstrated ability to work under pressure and pay attention to detail
• Understanding of and interest in the political and economic developments in FSM

The contract for this multi-faceted position in an international team set-up at the centre of the FSM National Government will be for an initial two (2) year period. (Probationary period of three months, annual performance review determines whether contract would be continued). This is a full-time, local recruitment position and may be extended based on satisfactory performance.

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