Guinea-Bissau Public Sector Strengthening Project II (Гвинея-Бисау - Тендер #52101574)

NOTICE AT-A-GLANCE

• Project ID

P176383

• Project Title

Guinea-Bissau Public Sector Strengthening Project II

• Country

Guinea-Bissau

• Notice No

OP00277788

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

16 PRSP II/SBQC/2022

• Procurement Method

Quality And Cost-Based Selection

• Language of Notice

French

• Submission Deadline Date/Time

Apr 18, 2024 16:00

• Published Date

Mar 06, 2024

• CONTACT INFORMATION
• Organization/Department

Ministry of Economy, Planning and Regional Integration

• Name

Fernanda Mendy

• Address

Ministère de l"économie, de la planification et de l"intégration régionale

• City

• Province/State

Guinea-Bissau

• Postal Code

• Country

Guinea-Bissau

• Phone

245957129685

• Email

nonilena@gmail.com

• Website

AVIS INTERNATIONAL DE MANIFESTATION D’INTERET

Pour selection d’une firme pour l’Assistence Technique à l’Unité de Gestion du Projet de Renforcement du Secteur Public Fase II (UG-PRSP II) en Guinée-Bissau.

Le Gouvernement de la République de Guinée-Bissau a obtenu un financement de 20,0 millions de dollars américains de l"Association Internationale de Développement (IDA) pour la mise en œuvre de la deuxième phase du Projet de Renforcement du Secteur Public (PRSP II) et a l’intention de utiliser une partie de ces fonds pour effectuer les paiements autorisés au title du contrat suivant: « Assistence Technique à l’UG-PRSPII».

Le projet est structuré autour de trois composantes qui sont : (i) Renforcement des systèmes de base pour la gestion et la planification de la trésorerie, avec l’élaboration et la mise en place du Compte Unique du Trésor (CUT); (ii) Réforme de l’administration publique, à travers le renforcement des systèmes et pratiques de gestion des pensions et des ressources humaines avec le secteur de l’éducation comme prioritaire pour commencer l’implémentation; et (iii) Renforcement des capacités des personnels, en particulier dans les domaines des finances publiques notamment la passation des marchés; la gestion financière, l"administration douanière et dans le domaine de suivi évaluation.

L’objectif de cette mission est d’assurer la gestion efficace de la mise en œuvre du système d’information de la DGTCP et du système de gestion des ressources humaines de la Direction Générale de la Fonction Publique, et d’apporter un appui technique aux directions précitées. Ainsi, un consultant sera recruté pour gérer les contrats liés à des activités techniques complexes, notamment celles mentionnées ci-dessus, ainsi que d’autres qui pourront être identifiées au fur et à mesure de l’avancement de la mise en œuvre. Le consultant (entreprise) suivra la définition des termes de référence, la sélection des prestataires, la contractualisation et la gestion des contrats de manière structurée. Le consultant s’efforcera d’accompagner le projet dans la mise en œuvre de ces activités essentielles dans un délai défini.

Les tâches et les devoirs du consultant sont regroupés en 3 parties principales et qui comprennent, sans s’y limiter :

• Soutenir l’Unité de mise en œuvre des projets dans l’acquisition, la personnalisation, l’octroi de licences et la mise en œuvre de systèmes informatiques essentiels pour la gestion de la trésorerie et les ressources humaines;

• Fournir une assistance technique pour la mise en place de conditions préalables analogiques à la mise en œuvre réussie de systèmes informatiques critiques pour la gestion de la trésorerie et des ressources humaines ;

• Soutenir l’Unité de mise en œuvre du projet dans la coordination, l’acquisition et la mise en œuvre de l’assistance technique requise pour la mise en œuvre des activités d’analyse juste-à-temps, de formation et de communication/gestion du changement liées aux différents domaines d’intervention au sein du projet (c’est-à-dire la mise en œuvre d’un compte unique de trésorerie et d’un SIGRH, et le renforcement des fonctions fondamentales du gouvernement).

Le consultant sera sélectionné à l’issue d’un processus de sélection international compétitif. On s’attend à ce que le cabinet d’experts-conseils démontre :

• Au moins 10 ans d’expérience internationale spécialisée dans les achats, les achats et la gestion financière, le développement des TIC des systèmes gouvernementaux et la mise en œuvre d’activités d’assistance technique dans les domaines de la gestion des finances publiques, des opérations de trésorerie et de la gestion des ressources humaines.

Le demarrage des prestation est prevu pour le mois de juillet 2024.

Un consultant sera selectionné selon la méthode de sélection basée sur le moindre cout (SBMC), telle que decrite dans le Règlement de passation des marchés pour les emprunteurs d"opérations de financement de projets d"investissement de la Banque mondiale, mis à jour en novembre 2017 et août 2018, section « Méthodes approuvées pour la sélection des consultants individuels », 7.34 à 7.38.

Les consultants (firmes) interessés peuvent obtenir les TdR complet de l’Assistence Technique à l’UG-PRSPII à l’adresse ci-dessous, du lundi au vendredi, de 09 heures à 16 heures, heures locales.

UG-PRSP II, Bairro de Penha-Brá, Bissau, Guiné-Bissau ou à l’UGPE, Rua Angola, casa no 18A – Perto da Delegação da RTP ÁFRICA - Bissau, Guiné-Bissau. Telef.: (00245) 95 712 96 85 / 95 534 00 54. e-mail : nonilena@gmail.com /diamantino581116@gmail.com.

Les Manifestations d’Interet doivent etre deposées en trois exemplaires sous pli fermé portant la mention « Manifestation d"Interet pour « Assistence Technique à l’UG-PRSPII », au plus tard le 11 avril 2024 jusqu"à 16 h 00 (heure de Bissau), à l’adresse ci-dessus.

La Coordonnatrice, Fernanda Ramalho Mendy

Piece joint: TdR

TERMES OF REFERENCE

• CONTEXT

Guinea-Bissau has prioritized reforms to modernize the public administration. The ambition is to transform the public administration through a rationalization of numbers of civil servants to create fiscal space which can be invested in the social sectors. The aim is to ensure sustainability, transparency and create a fairer system.

With this objective in mind, the government of Guinea-Bissau is implementing the Public Sector Strengthening Project Phase II (PSRP II), funded by the World Bank with US$20 million over the period 2023-2028. The PRSP II project is housed in and managed by the Ministry of Public Administration.

The main objective of the project is to strengthen systems and capacities for better public financial and human resource management in the state. The project is structured around three components which are:

(i) Strengthening basic systems for cash management and planning, with the development and implementation of the Treasury Single Account (TSA);

(ii) Public administration reform, through the strengthening of pension and human resource management systems and practices.;

(iii) Capacity building of staff, particularly in the areas of public finance including procurement, financial management, customs administration and monitoring and evaluation.

Corresponding with its role in the management of the project, a Project Implementation Unit (PIU) with dedicated staff was created under the Ministry of Public Administration to implement the activities. The PIU receives guidance from (i) the Project Steering Committee (PSC) led by the Vice-Prime Minister’s Office (VPMO), and a Reform Monitoring Committee (RMC) – see Figure 1 below for more details.

Figure 1: Implementation Arrangements Organigram

• TYPOLOGY OF THE CONSULTING FIRM

An international consulting firm to carry out technical assistance and other key tasks to support the implementation of the project is sought. This work includes technical support for the execution of complex technical activities, in particular the implementation of the information system for the General Directorate for the Treasury and Public Credit (DGTCP) and the human resources management system of the project"s Civil Service Directorate, under the best conditions of efficiency and effectiveness and within the planned timeframe.

The firm should include staff with multi-functional skills, particularly in IT, data science, procurement, human resources management, change management and other relevant skills for the project. The firm must include Portuguese speakers in its client facing team.

The firm shall provide for a continuous presence in Guinea-Bissau of at least one of its technical experts, as such a dedicated Portuguese speaking staff member will be resident full-time in Guinea-Bissau and will be responsible for the daily monitoring of activities.

• DESCRIPTION OF MAIN TASKS TO BE PERFORMED BY THE CONSULTING FIRM

An important area of engagement for this contract is to ensure effective management of the implementation of the information system for the DGTCP and the human resources management system of the Civil Service Directorate.

Thus, a consultant will be recruited to manage contracts related to complex technical activities, in particular the tasks detailed in Annex 1, as well as others that may be identified as the implementation progresses. The consultant (firm) will accompany the definition of the terms of reference, the selection of service providers, the contracting, and the management of contracts in a structured manner. The consultant will endeavor to accompany the project in the implementation of these essential activities within a defined timeframe.

The services of the firm will primarily be provided in Bissau, Guinea-Bissau. However, the firm may be required to occasionally travel to other cities within the national territory to undertake a needs assessment for the public sector outside of the capital.

The tasks and duties of the consultant are grouped into 3 main parts and which will include but not be limited to:

• Area 1: Provision of technical assistance to the PIU, the DGCPT and the General Directorate of Public Administration (DGAP) to establish the necessary prerequisites and analogue components (e.g. legal, regulatory, institutional, and operational TSA framework; HR and pension management practices, frameworks and regulations; etc.) for the successful implementation of the Treasury and Human Resource Management digital information systems, in synergy with the other donors’ funded programs;
• Area 2: Support the PIU, the DGCPT and the DGAP with the acquisition or customization, licensing, deployment and effective implementation of Treasury and Human Resource Management IT systems;
• Area 3: Support the PIU with the coordination, procurement and implementation of the necessary technical assistance for the deployment of just-in-time analytics, training, and communication/change management activities related to the different areas of intervention under the project (i.e., implementation of the TSA-related information systems and HRMIS, and strengthening of Core Government Functions).

QUALIFICATIONS AND EXPERIENCE REQUIRED

The Firm will be selected through an international competitive selection process. The Firm is expected to demonstrate a minimum of 10 years of specialized international experience in procurement, contract and financial management, IT development of government systems, and implementation of technical assistance activities in the fields of Public Financial Management/Treasury Operations and Human Resource Management, including:

• At least 7 years of proven experience in managing, coordinating and delivering high level technical assistance to governments in the public HR or finance sphere.
• At least 5 years of proven experience in supporting the design, development, procurement, usage, maintenance and implementation of complex and integrated digital information systems in public administrations.
• Previous experience in procurement using World Bank or other Multilateral Development Bank’s Procurement Guidelines. Specialized experience in Guinea-Bissau and/or in similar fragile contexts would be an advantage.
• Substantial expertise in implementing and/or managing large scale public IT projects and database development project in public HR or finance sphere would be an advantage.
• Experience in design and implementation of Treasury Single Account operations is desirable.
• Experience in procurement, tailoring and deployment of HRMIS systems is desirable.
• Client facing team members must be able to speak Portuguese. / English and French would be an advantage

Team Composition, Qualifications and Professional Experience

The Firm shall assemble a team of qualified and experienced professionals who have practical knowledge in providing technical assistance and capacity building in various areas such as procurement, contract and financial management, IT development for public financial management/treasury operations, and human resource management. These professionals should have relevant experience working on similar assignments. The team should consist of both short-term and long-term experts, including national and international professionals. The team should include at least a Portuguese speaking Resident Specialist who will be based in Guinea-Bissau for the entire duration of the assignment. Other long-term or short-term specialists should also include an international Procurement and Contract, IT Solution Development Specialist, an international Human Resource Management Specialist, and an international Treasury Specialist. The services of short-term experts should be utilized on an as-needed basis. These experts should possess the necessary skills and expertise to contribute to the assignment.

Recommended competencies:

Treasury Advisor:

The Treasury Advisor shall at least have 15 years of overall experience (including 10 years of treasury operations experience) with a master level degree in economics, public financial management, public administration, law, or other relevant field. The Treasury Advisor shall also have multi country experience, having worked in more than 2 countries apart from his/her home country. They should speak Portuguese fluently to be able to lead the dialogue with the client.

International Procurement and Contract Management Specialist:

The International Procurement and Contract Management Specialist shall have at least 15 years of overall experience (including 10 years of procurement and contract management experience) with a master level degree in procurement, IT engineering, commerce, law, management, economics, public administration or business administration. The International Procurement and Contract Management Specialist shall also have multi-country experience, having worked in more than 2 countries apart from his/her home country, and have demonstratable experience in management of procurement of Government projects and procurement using World Bank or other Multilateral Development Bank’s Procurement Guidelines, and in carrying out procurement of complex IT systems. The International Procurement and Contract Specialist should also have a strong track-record of capacity development.

International Human Resource Management Specialist:

The International HR Specialist / Expert shall have at least 12 years of overall experience with a master level degree in management, public policy, public administration or business administration with specialization in Human Resource Management or internationally recognized certification in the field. The incumbent must possess at least 5 years of specific professional experience related to human resource management in the public sector particularly in the areas of (i) meeting core public administration HRM objectives, (ii) HRM business processes redesign, (iii) design/deployment of HRMIS system and (iv) working in fragile and conflict direct experience in the design/deployment of HRMIS system is desirable). The Specialist shall also have multi-country experience (more than 2 countries apart from his/her home country). The Specialist should also have a strong track-record of capacity development.

Resident International IT Solution Development Specialist:

The International IT Solution Development Specialist shall have at least 15 years of overall experience with a master level degree in IT engineering, computer science or other relevant degree. The Specialist must possess at least 5 years of specific professional experience related to development, implementation and integration of IT systems in the public sector (direct experience in the design/deployment of HRMIS and Treasury Operations systems is desirable). The Specialist should be fluent in programming language such as Java, C#, Python, CSS, Swift and JavaScript, and fluent in Database such as Oracle, MySQL, MSSQL, NoSQL, SQlite, Claris and Elastic Search. The Specialist shall also have multi-country experience (more than 2 countries apart from his/her home country). The Specialist should also have a strong track-record of capacity development.

Other Short-Term Specialists – International:

Other short term international specialists proposed shall have a minimum overall professional experience of 10 years with a Master Level Degree, with 5 years of specific experience related to their specialization and multi country (more than 2 countries apart from his/her home country) work experience.

Other Short-Term Specialists – National:

Other short term national specialists proposed shall have a minimum overall professional experience of 5 years with a minimum Bachelor Level Degree, with 3 years of specific experience related to their specialization.

• PERFORMANCE REQUIREMENTS

The performance of the Firm will be measured against agreed outputs and milestones linked to the project’s development objective « the strengthening of the oversight of fiscal and human resources as well as the enhancement of the skills of public sector officials in Guinea-Bissau ». Implementation outputs and associated payment milestones will be finalized and agreed in the inception phase based on the final workplan and log frame to be agreed between the MEF, MPA, World Bank and service provider.

• REPORTING REQUIREMENTS

Inception Report: Within 4 weeks of start of the assignment, a draft inception report, validated with the MEF, MPA and other stakeholders, and addressing the following shall be submitted for the approval of the /WB, addressing:

• Proposed set of activities and approach to be used for achieving the objectives of the assignment;
• Draft work plan, with allocation of duties and responsibilities, expected outcome and deliverables, and timeline;
• Key Performance Indicators refined and agreed - to be used to measure service provider performance during implementation and linked to a portion 60% of the payments;
• Internal staffing chart and job descriptions;
• Identification of key stakeholders with which to build and maintain relationships;
• Stakeholder engagement & communications plans;
• Program reporting arrangements; and
• Assessment of risks for effective delivery and associated mitigation steps/strategies.

Detailed Monthly Report: From the second month from the start of the assignment, detailed monthly progress report, in Portuguese, listing the activities undertaken during the month, their relevance to the objectives of the assignment, outcomes achieved vis-à-vis the proposed outcomes in the work plan, detailed reasons for non-achievement of any outcomes, identification of bottlenecks in achievement of the assignment objectives, suggestions and proposed course corrections.

Training Needs Assessment Report and action plan: From the fourth month from the start of the assignment, a detailed (dynamic) report outlining training requirement of MEF, MPA and other MDA staff in the areas of i) TSA/Treasury Banking System operations; ii) Human Resource Management; and iii) Core Government Functions (i.e. financial management/accounting, procurement, monitoring and evaluation, and social and environmental oversight).

Quarterly Contract Management Monitoring Report: From the sixth month from the start of the assignment, a quarterly monitoring report of the contracts implementation by vendors/counterparts.

Any other report, as suggested in the proposal, agreed during the inception stage and/or as mutually agreed at any later point in time during the duration of the assignment.

• DURATION OF THE CONTRACT AND EVALUATION

The assignment duration is expected to be for a period of 24 months. There will be a start-up and inception phase of 12 weeks, for which the output will include finalization of an agreed annual work plan including payment milestones for the implementation phase. The contract will include a break point at the end of the 12-week inception phase and a break point mid-way through the implementation phase (12-month probationary period) in order to allow for changes in direction or scaling up/down in certain areas based on changing context and the work of other partners. The contract might be extended depending on need/government demand and performance.

• DATA, SERVICES AND FACILITIES TO BE PROVIDED BY THE GOVERNMENT

The PIU of the project shall provide uninterrupted power supply, office space with internet access. PIU shall also seek to ensure that data and information reasonably required by the Consultant for the effective performance of the services is made available in a timely manner.

• TYPE OF CONTRACT AND PAYMENT MODALITY

A mixed Time-Based and Performance/Output-based contract shall be used for this assignment, wherein 40 percent of the assignment fee is to be levied against the provision of technical assistance, and 60 percent of the payment schedule is linked to satisfactory delivery of agreed outputs and milestones to be agreed during the inception stage.

ANNEX 1 - DETAILED TASKS

Area 1: Technical assistance to establish the necessary prerequisites and analogue components for the critical digital information systems implementation.

• Technical Assistance to the development of legal, regulatory, institutional, and operational TSA Framework: In line with the IMF three-year roadmap, and the institutional, organizational and technical diagnostic recommendations. Including:
• the development of and implementation support to the TSA legal and regulatory framework and normative acts;
• the Preparation of tender documents including the specifications of the hardware, systems software, and functional modules or the application software package for the Core Treasury IT solution that will be selected depending DGCTP’ needed business and user functionalities (Core Treasury Banking System or interoperability solutions…);
• Technical Assistance to enhance HR and pension management practices and frameworks. This support will assist the Ministry of Public Administration (MPA) and Ministry of Economic and Finance (MEF) in the following actions, serving as pre-requisites for establishing the HRMIS:
• Supporting the mapping of key public sector entities,
• Civil servant and public pension beneficiaries census to collect the necessary biometric information to update the personnel registry and pension database: this includes Collecting, retrieving, consolidating, and validating administrative data on civil servants, organizational units across MDAs, and pensioners. This aims to identify real, living, unique, and eligible pay and pension recipients. The goal is to update the personnel registry and pension database and reconcile divergent data/information between staff headcounts of the payroll (SIGHRAP) and HR (BDAP) databases, as well as with ministries (especially Education and/or Health) that have their own software for recording employee data.
• Supporting the quality, modernization and automation of the civil service employees’ database managements as well as expansion of the current civil servants’ attendance control system until a new HRMIS is put in place;
• Conduct a comprehensive assessment of the current status of the HR manual processes, policies and practices, business process mapping and re-engineering of identified gaps to strengthen the capacity needs, and the level of computerization within different HR directorates if any; to help key stakeholders to agree on needed business and user functionalities for a future digital HRMIS;
• Conducting the enabling ICT technical infrastructure and hardware assessment necessary to support deployment of HRMIS across the MDAs. The assessment will evaluate the existing ICT infrastructure and connectivity, hardware and software assets currently available under other public sector systems, hardware and software requirements, existing data hosting arrangements, interoperability framework with other select public and private sector system. The assessment will outline practical ICT infrastructure and data hosting options and potential costing required to effectively support any HRMIS deployment;
• Developing or finalizing the HRMIS TOR including the functional and technical design HRMIS requirements and essential modules to be selected.
• Recommending and supporting necessary normative changes to laws or regulations required before the new HRMIS implementation;
• Support the implementation of the HRMIS development and deployment, installation of the system, training for HR and ICT personnel units of MDAs, system test and post-installation maintenance.

The Firm will also have to support improved HR management capacities in the Ministry of Education (MEN) - as it is a priority sector for the PSSP II - to efficiently plan and manage recruitment needs, agent mobility, career progression, and budget personnel expenses. The tasks would include, inter alia: (i) development of TORs and a manual of procedures for the operations of the central MEN HR directorate including key roles, responsibilities, and reporting structures; (ii) conducting a strategic staffing exercise to identify key skills and staff needs within the central HR directorate as well as at the 11 DREs across the country; (iii) producing a guide on criteria and standards for assignment and transfer of MEN Personnel; and (iv) elaboration of job descriptions and TORs for relevant positions within the central HR directorate as well as in the 11 DREs.

Area 2: Technical Assistance for the procurement and deployment of critical IT Systems

• Support the PIU with the Tendering, Acquisition or Customization, Quality Assurance and Implementation of (i) a IT solution to the DGTCP (MEF) for Treasury system; and (ii) a HRMIS IT solution to the DGAP (MPA).

The Technical Assistance will support the procurement and selection process, supervision of internationally recruited IT firm services’ implementation and provide quality assurance during the IT solution(s) development, testing, and customization phases as well as define support arrangements once the system is rolled out in the state administration organizations and institutions that will use the HRMIS in a pilot phase.

In the case of procurement of software packages, the Firm would be required to assist the Government in monitoring and ensuring the quality assurance for the suppliers testing of the software to ensure that the packages have the required functionality.

Area 3: Technical assistance for the deployment of Just-in-Time Analytics, Training, and Communication/Change Management activities

• Support the PIU with the implementation of the training needs assessment and action plans of the MEF, MPA and the users of their IT systems, in partnership with the National School of Public Administration (ENA).
• Support the PIU with the procurement, coordination and implementation of the necessary technical assistance for the execution of training and capacity building activities related to: i) TSA/Treasury System operations; ii) and Core Government Functions (HRMIS, SIGFIP, etc.).
• Support the PIU with the procurement, coordination and implementation of the necessary technical assistance for the implementation of communication, and change management strategies and activities to address non-technical barriers to and sensitize on the implementation/execution of the TSA and HRMIS (including, amongst others, the strategic use of coaching and rapid results initiatives);
• Support the PIU with the coordination, procurement, and implementation of the necessary technical assistance for the deployment of Just-in-Time Analytics across the technical fields covered by the project.

Above and beyond the support described above, the contractor would be expected to provide any additional technical assistance or studies which may prove relevant to deliver the objectives of the project pending on the availability of resources.

Источник закупки

Перейти

Импорт - Экспорт по стране Гвинея-Бисау