Business development consultancy services (Германия - Тендер #42849370)

1. Section I
   1. Name and addresses
      Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
      Dag-Hammarskjöld-Weg 1 - 5
      Eschborn
      65760
      Germany
      Telephone: +49 619699617021
      E-mail: giz.ausschreibungen@de.ey.com
      Fax: +49 6196802417021
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y16N84S3F/documents
      Additional information can be obtained from the abovementioned addresselectronically via: https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y16N84S3F
      
      
   4. Type of the contracting authority:
      Other type: Legal person governed by private law (gemeinnützige GmbH), wholly owned by the Federal Republic of Germany
      
   5. Main activity:
      Other activity: International Development Cooperation
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         81296767-Third Party Monitoring in Syria

         Reference number: 81296767
         
      2. Main CPV code:
         79411100
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         Since the beginning of the Syrian crisis, the German government through the Federal Foreign Office (FFO) and the Federal Ministry for Economic Cooperation and Development (BMZ) has assisted the crisis-affected Syrian people in the whole of Syria ranging from humanitarian assistance to resilience/ early recovery programming and stabilization efforts. Project activities funded by the German government in Syria observe clear "red lines" defined by the FFO, neither benefiting designated terrorist entities, the Syrian regime nor other armed actors and their partners. In the current situation, presence and project visits of German governmental staff in the project areas inside Syria are generally not possible.

         Since 2017, FFO commissions a Third-Party Monitoring (TPM) system via GIZ for Syria that was constantly evolved and expanded, focusing primarily on political red lines with regard to sanctioned entities.

         The contractor is responsible for providing information relevant to FFO-decision making on projects in the Whole of Syria, including (1) the former "de-escalation zone Idlib" in NWS, (2) the self-administered NES, (3) the Regime Controlled Areas, and (4) the TUR-controlled areas.

         In order to be able to provide the required services, the tenderer must demonstrate the following capabilities

         1. Capability to design and manage monitoring processes for stabilisation, resilience and humanitarian projects within their respective risks

         2. Capability to independently gather data in the project areas in selected areas of Syria through physical access (where possible) and local networks (teams of field enumerators/ researchers/ assistants)

         3. Capability to critically assess, analyze and process this data in order to make it useful for operational decision-making in FFO project work.

         The contractor must provide a pool of field enumerators/ researchers/ assistants to gather raw data from the field/ project locations.

         Please note that the monitoring of foreign policy-relevant dynamics described in this tender is not a standard TPM-service, which for example could be limited to verification of aid-delivery. Methodologically competent sources in the field must be systematically directed to gather relevant data, which often will be fragmentary and / or contradictory. This data must then be structured and processed to feed into nuanced answers to FFO questions. The service provider is not expected to deliver definitive answers on any and all questions but needs to indicate degrees of likelihood or even limitations in answering questions.

         In case of need and in line with the service provider"s capabilities, deliverables mentioned above can be substituted with related tasks and/or deliverables in regions.

      5. Estimated total value:
         
         
      6. Information about lots:
         This contract is divided into lots: no
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         72314000, 79419000
         
      3. Place of performance:
         Main site or place of performance:

         Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH Dag-Hammarskjöld-Weg 1 - 5 65760 Eschborn, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH Reichpietschufer 20 10785 Berlin

      4. Description of the procurement:
         

         Since the beginning of the Syrian crisis, the German government through the Federal Foreign Office (FFO) and the Federal Ministry for Economic Cooperation and Development (BMZ) has assisted the crisis-affected Syrian people in the whole of Syria ranging from humanitarian assistance to resilience/ early recovery programming and stabilization efforts. Project activities funded by the German government in Syria observe clear "red lines" defined by the FFO, neither benefiting designated terrorist entities, the Syrian regime nor other armed actors and their partners. In the current situation, presence and project visits of German governmental staff in the project areas inside Syria are generally not possible.

         Since 2017, FFO commissions a Third-Party Monitoring (TPM) system via GIZ for Syria that was constantly evolved and expanded, focusing primarily on political red lines with regard to sanctioned entities.

         The contractor is responsible for providing information relevant to FFO-decision making on projects in the Whole of Syria, including (1) the former "de-escalation zone Idlib" in NWS, (2) the self-administered NES, (3) the Regime Controlled Areas, and (4) the TUR-controlled areas.

         The following deliverables are expected for the above-mentioned regions:

         - Quarterly written report and availability for follow-up discussions on general political, security and administrative dynamics, relations, and trends as well as developments and potential opportunities relevant for German aid delivery and the activity of civil society actors in the different regions

         - Several risk assessment reports per month of potential or current implementing partners or other project-relevant local entities to provide vetting against humanitarian principles and/or foreign policy red lines, as well as human rights and operational compliance.

         - Several vettings per year of informal money-transfer services ("Hawala-systems") against potential diversion of funds to sanctioned entities.

         - Up to ten humanitarian delivery reports per month from Turkish/Syrian border crossing to destination, including monitoring of distribution, concerning the observation of humanitarian operational standards

         - Sector-specific reports (e.g. health, education, or financial flows), i.a. on the degree of influence/control/benefit by sanctioned entities.

         - Pro-active spot reports and availability to discuss developments significant for project implementation and changes in the fundamental balance of power or actors" control over administration and/or security services.

         - Spot reports providing field-based, third-party monitoring services for project output verification and quality control in order to (1) ensure project activity integrity and (2) assess the project impact with regard to the target group/beneficiaries

         - In case of need and in line with the service provider"s capabilities, deliverables mentioned above can be substituted with related tasks.

         In order to be able to provide the required services, the tenderer must demonstrate the following capabilities

         1. Capability to design and manage monitoring processes for stabilisation, resilience and humanitarian projects within their respective risks

         2. Capability to independently gather data in the project areas in selected areas of Syria through physical access (where possible) and local networks (teams of field enumerators/ researchers/ assistants)

         3. Capability to critically assess, analyze and process this data in order to make it useful for operational decision-making in FFO project work.

         The contractor must provide a pool of field enumerators/ researchers/ assistants to gather raw data from the field/ project locations.

         Please note that the monitoring of foreign policy-relevant dynamics described in this tender is not a standard TPM-service, which for example could be limited to verification of aid-delivery. Methodologically competent sources in the field must be systematically directed to gather relevant data, which often will be fragmentary and / or contradictory. This data must then be structured and processed to feed into nuanced answers to FFO questions. The service provider is not expected to deliver definitive answers on any and all questions but needs to indicate degrees of likelihood or even limitations in answering questions.

         In case of need and in line with the service provider"s capabilities, deliverables mentioned above can be substituted with related tasks and/or deliverables in regions.

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 25
         This contract is subject to renewal: yes
         Description of renewals:

         GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

      8. Information about the limits on the number of candidates to be invited:
         Envisaged minimum number: 3
         Maximum number: 5
         Objective criteria for choosing the limited number of candidates:

         If more than five candidates/associations are considered suitable, only the five candidates/associations ranked in the top five according to the following selection criteria will be invited to submit a tender. The other candidates/associations will not be invited to submit a tender. This selection will be made under all eligible participants based on the following criteria:

         I. Technical experience

         1. monitoring and evaluation of humanitarian/ development/ stabilisation projects (5 reference projects = 10 points) (weighting 10 %)

         2. data collection in conflict-affected areas (4 projects = 10 points) (weighting 20 %)

         3. analysis and reporting (GIS/Geodata, Data-Visualisation, quant. Analysis, qual. Analysis, Surveys; all 5 = 10 points) (weighting 15 %)

         4. technical expertise with regard to stabilisation processes (Reference of 4 stabilisation processes = 10 points (weighting 10 %)

         5. country specific security concept for own staff and operations (4 reference projects = 10 points) (weighting 10 %)

         II. Regional experience:

         Regional experience in Syrian Arab Republic (weighting 25%)

         III. Experience of development projects (ODA-financed)

         Experience of development projects (at least 50% ODA-financed) (weighting 10 %)

      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: yesDescription of options:

          GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         1. Trading name and address, commercial register excerpt;

         2. Eligibility declaration that no grounds for exclusion in Section 123, 124 of the German Act Against Restraints of Competition (GWB) and in Section 22 LkSG apply;

         3. Eligibility declaration subcontractors if applicable;

         4. Association clause if applicable.

      2. Economic and financial standing:
         List and brief description of selection criteria:

         1. Declaration on the average annual turnover for the last 3 financial years (last-but-four financial year can be included in case of invitation to tender held within 6 months of end of last financial year);

         2. Declaration of the average number of employees and managers for the past 3 calendar years.

         Minimum level(s) of standards possibly required:

         Zu 1. Average annual turnover for the last 3 financial years at least 1.500.000 EUR;

         Zu 2. Declaration of the average number of employees and managers for the past 3 calendar years at least 15 persons.

      3. Technical and professional ability:
         List and brief description of selection criteria:

         1. At least 1 reference project in the technical field Third-Party Monitoring and at least 1 reference project in the region Syria in the last 3 years;

         2. The technical assessment is only based on reference projects with a minimum commission value of 150.000 EUR.

         Minimum level(s) of standards possibly required:

         zu 1. At least 1 reference project in the technical field Third-Party Monitoring and at least 1 reference project in the region Syria in the last 3 years;

         Zu 2. The technical assessment is only based on reference projects with a minimum commission value of 150.000 EUR.

      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         
      2. Information about staff responsible for the performance of the contract:
         Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
4. Section IV
5. Description:
   1. Type of procedure:
      Competitive procedure with negotiation
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
   4. Information about negotiation:
      The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-07-14
      Local time: 12:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      Date: 2023-08-03
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      

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