Software-related services (Финляндия - Тендер #46225588)

1. Section I
   1. Name and addresses
      Business Finland Oy
      PB 358
      Helsinki
      00181
      Finland
      E-mail: kilpailutus@businessfinland.fi
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://tarjouspalvelu.fi/businessfinland?id=474792&tpk=a973fb6f-0627-495a-923d-4f3acf49590d
      Additional information can be obtained from the abovementioned addressto the abovementioned address
      
   4. Type of the contracting authority:
      Other type: State owned Company
      
   5. Main activity:
      Economic and financial affairs
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         453/27/2022 Marketing Data Asset Management

         Reference number: BFOY/453/27/2022
         
      2. Main CPV code:
         72260000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         Business Finland Oy is seeking for a new Digital Asset Management Platform (DAM). We are seeking a commercial product that provides integrations to the core systems and supports our business processes. It is essential to have a cloud-based SaaS solution that also scales for our needs and requires minimal technical maintenance from Business Finland.

         This procurement holds strategic value for Business Finland marketing efforts to create coherent customer experience by utilizing common (marketing) materials. Utilizing DAM provides better possibilities for cost-effective distribution to different digital channels. Business Finland Oy makes this procurement also on behalf of Business Finland Innovation Agency Fund and takes care of the contract management.

         Detailed Service Description is attached (Annex 1)

      5. Estimated total value:
         Value excluding VAT: 900 000.00 EUR
         
      6. Information about lots:
         This contract is divided into lots: no
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         72000000
         
      3. Place of performance:
         Main site or place of performance:

         Main site of performance is Finland

      4. Description of the procurement:
         

         Detailed Service description in Annex 1

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         Value excluding VAT: 900 000.00 EUR
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 48
         This contract is subject to renewal: yes
         Description of renewals:

         The Contract commences upon the signing and stays in force until further notice. The Contract is planned to enter into force on Q1/2024 (estimated target).

      8. Information about the limits on the number of candidates to be invited:
         Envisaged number of candidates: 3
         Objective criteria for choosing the limited number of candidates:

         Because of the complexity of the process the method for this procurement is competitive negotiated procedure (section 36 of the Finnish Public procurement Law). The complexity comes from the need of further planning along the procurement process and challenges to define the technical specifications at the start. Also, the estimated value of the procurement depends on the result of the competitive dialogue. For instance, on how to ensure access for the different levels of materials cost-effectively.

         The number of candidates have been restricted so that the negotiations can be targeted for those companies that has shown the most potential to deliver required comprehensive service based on the need of Business Finland. The list of minimum requirements is already extensive. Because of the complexity of the matter it is estimated that best result can be achieved when the number of selected companies is maximum three providing more time for further negotiations, unless there are less than three companies that meet the minimum requirements.

      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: yesDescription of options:

          Option for purchasing additional services related to the functionality improvement or the amount of users/licences

      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         Tenderers or candidates must fill the so-called European Single Procurement Document, ESPD.

      2. Economic and financial standing:
         Selection criteria as stated in the procurement documents
      3. Technical and professional ability:
         Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         Contract performance conditions:

         See contract terms.

      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Competitive dialogue
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-10-12
      Local time: 12:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      

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