Research and development consultancy services (Финляндия - Тендер #42278698)

1. Section I
   1. Name and addresses
      HUS-yhtymä
      PL 441 (Uutistie 3 C, 01770 Vantaa)
      HUS
      00029
      Finland
      Telephone: +358 94711
      E-mail: info@ptcs.fi
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://tarjouspalvelu.fi/huslogistiikka?id=427736&tpk=2248618b-0e6a-4827-8447-da6280744060
      Additional information can be obtained from the abovementioned addresselectronically via: https://tarjouspalvelu.fi/huslogistiikka?id=427736&tpk=2248618b-0e6a-4827-8447-da6280744060
      
      
   4. Type of the contracting authority:
      Other type: HUS-yhtymä
      
   5. Main activity:
      Health
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Consultancy support for EU-Proposal Preparation

         Reference number: HUS 765-2022
         
      2. Main CPV code:
         73200000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         HUS Helsinki University Hospital (later also "Contracting authority" or "HUS") is procuring consulting services and support (later also “Service”) for the preparation of grant applications for EU funds and programmes, most notably Horizon Europe, Cancer Mission and Innovative Health Initiative (IHI). Grant applications for other funds and programmes are also possible.

         The proposal preparation will be coordinated/led by HUS.

         The total estimated number of coordinated assignments is 2-4 annually.

         The object of the procurement is described in more detail in the procurement documents.

      5. Estimated total value:
         Value excluding VAT: 8 160 000.00 EUR
         
      6. Information about lots:
         This contract is divided into lots: no
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         
         
      3. Place of performance:
         
      4. Description of the procurement:
         

         HUS Helsinki University Hospital (later also "Contracting Authority" or "HUS") is procuring consulting services and support (later also “Service”) for the preparation of grant applications for EU funds and programmes, most notably Horizon Europe, Cancer Mission and Innovative Health Initiative (IHI). Grant applications for other funds and programmes are also possible.

         The proposal preparation will be coordinated/led by HUS. The Coordinating team includes professionals from different / several departmens of HUS. HUS is on the forefront among EU University Hospitals in Research & Innovation activities related to Data and new technologies. Our infrastructures include an advanced Data lake and ISO certified quality system for Applications and systems for social and healthcare that utilize algorithms, artificial intelligence, machine learning and data analytics.

         The consulting services and support for the preparation of grant applications for EU funds and programmes include e.g.:

         - Development of the project concept note together with the coordinator and other partners;

         - Support to establish the consortium by identifying and contacting potential partners;

         - Management of proposals preparation and communication with all involved parties (organising meetings, retrieving inputs for the grant application from all parties, such as scientific and business related contents, administrative forms, etc.; providing support and instructions to partners, preparing, implementing and monitoring a time schedule for preparation until deadline, etc.)

         - Structuring and preparing the grant application including: defining with the coordinator the work plan and roles of partners, editing and writing text, designing infographics and visual elements for the proposal, reviewing the proposal content and partners contributions, writing the proposal in coordination with the coordinator HUS and other project partners. Partners will provide solid content input.

         - Leading and/or supporting the coordinator in budget and resources negotiation with other members of the consortium.

         - Implementing quality checks and finalising the proposal prior the submission

         - Supporting in proposal submission according to the funding requirements ensuring a timely and correct submission

         - Additional tasks according to the needs of HUS and the partners.

         The object of the procurement and the Service is described in more detail in the procurement documents. The total estimated number of coordinated assignments is 2-4 annually. However, this is an estimate only and the actual number of projects from year 2023 onwards depends on HUS own resourcing and overall activity in the EU funding programmes.

         As an end result of the procurement a Framework Agreement will be established. The future procurements under the Framework Agreement will be carried out as described more in detail in the Annex B Framework Agreement.

         HUS will select a maximum of five (5) suitable Service Providers into the Framework Agreement. If there are less than five (5) suitable Service Providers, who have submitted a suitable tender, HUS may select into the Framework Agreement all the suitable tenderers.

         The Framework Agreement shall enter into force upon signature by both Parties. The Agreement shall remain in force for a period of two (2) years from the latest signature. The Framework Agreement may be extended after the main contract period by one (1) two (2) year option period.

         The Framework Agreement does not contain an obligation to purchase a certain amount of Services (quantity purchase obligation) nor an exclusive right for the Service Provider to provide the Services to the Customer. The Customer reserves the right to use other service providers for any assignments if need so requires.

         The estimated value and the maximum value of the planned procurements made in the Framework Agreement is 8 160 000 euros (VAT 0 %).

      5. Award criteria:
         Quality criterion - Name: Nominated consultants / Weighting: 50
         Price - Weighting: 50
         
      6. Estimated value:
         Value excluding VAT: 8 160 000.00 EUR
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 24
         This contract is subject to renewal: yes
         Description of renewals:

         The Framework Agreement contains one (1) two (2) year optional extension of the contract period, and the exercising of the option is at the sole discretion of the Customer. The Customer will decide on the exercising of the option separately and the Customer shall notify the Service Provider of the exercising of the option years two (2) months before the end of the initial contract period.

      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: no
      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         Selection criteria as stated in the procurement documents. Please see the ESPD-form.

      2. Economic and financial standing:
         Selection criteria as stated in the procurement documents
      3. Technical and professional ability:
         Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         
      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      Framework agreement with several operatorsEnvisaged maximum number of participants to the framework agreement: 5
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-06-26
      Local time: 12:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2023-06-26
      Local time: 12:05
      Information about authorised persons and opening procedure:

      All the times mentioned in the contract notice and call for tenders are in Finnish local time.

      The opening of the tenders is not public.

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