Ethiopia Program for Results (Hybrid) for Strengthening Primary Health Care Services. (Эфиопия - Тендер #41171890)

• Project ID

P175167

• Project Title

Ethiopia Program for Results (Hybrid) for Strengthening Primary Health Care Services.

• Country

Ethiopia

• Notice No

OP00224728

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

ET-ICS-354186-CS-INDV

• Procurement Method

Individual Consultant Selection

• Language of Notice

English

• Submission Deadline Date/Time

May 09, 2023 05:00

• Published Date

Apr 25, 2023

• CONTACT INFORMATION
• Organization/Department

Immigration and Citizenship Service

• Name

Aragaw Biru

• Address

Addis Ababa Ethiopia

• City

• Province/State

Ethiopia

• Postal Code

• Country

Ethiopia

• Phone

0911864596

• Email

aragawb2023@gmail.com

• Website

Vacancy: SENIOR procurement Management Specialist for crvs digitalization project (INDIVIDUAL consultant)

1. BACKGROUND

The Government of Ethiopia has received financial support from the World Bank to improve the delivery of primary health services. A key sub-component of this new Primary Health program is to strengthen the Ethiopia’s Civil Registration and Vital Statistics Systems (CRVS) as a robust and well-performing CRVS system is essential for sound maternal and child health information and management. A CRVS system ensures the registration of all vital events such as births, deaths, and marriages, and establishes legal identity of persons. It also generates data for the production of vital statistics. A well-performing Civil Registration can also support the development of a modern system of identification that provides identity credentials, and thus improved access to health, social protection, and banking services. The CRVS program component will support the improvement of the CRVS system across the Immigration and Citizenship Service (ICS), the Ministry of Health (MOH) and Ethiopian Statistics Service (ESS), and religious bodies that officiate marriages and burials.

The CRVS program aims to design, develop and implement a new digital and interoperable CRVS system in Ethiopia. Today the CRVS system is still largely paper-based. The program will also support capacity building, social and behavior change communication, coordination, monitoring and evaluation (M&E), and project management. To ensure continuous provision of civil registration services in conflict-affected areas and for refugees, internal displaced persons and pastoralist population groups, mobile registration tools such as laptops and tablets is expected to be used by civil status officers in the communities. It is also envisioned that civil registration services will be linked to mobile services in the health sector; and innovative ways of conducting training remotely will be established. An assessment will be undertaken to establish the needs in conflict-affected areas and the best approaches to offer the services on a continuous basis.

Immigration and Citizenship Service (ICS) is responsible for the administration of the project fund, which needs considerable effort to plan, administer, and follow up. For the effective implementation of these project activities, ICS is looking for a Senior Procurement Management Consultant with strong qualifications and experience in the management of International Organization procurement, especially World Bank-funded finance. The consultancy is for ONE year with a possibility of extension depending on performance.

2. OBJECTIVE

The objective of this post is to hire an individual consultant of Senior Procurement Management Specialist, which enable ICS Procurement Team to effectively process procurement activities under the project. This will contribute to the success of the project as a whole. To this end, ICS wants to recruit an individual consultant of Senior Procurement Management Specialist for the duration of one year with possibility of extension depending on performance.

3. SPECIFIC TASKS / ACTIVITIES

The consultant will be accountable to the CRVS Project Manager and shall carry out the following activities:

• Participate in overall planning, management, and monitoring of procurement activities of the project by handling each phase of the procurement cycle as per the guidelines and instruction given from CRVS Project Manager.
• Preparation of bid documents and request for proposals (RFP) as per /or that is consistent with World Bank standard bid documents (SBD) and follow up next procurement steps timely accomplishment after the bidding document and RFP issuance.
• Participate in the collection of data and preparation of technical specifications (together with the project beneficiaries) for the proper purchasing of services, equipment and goods needed for the project through local shopping.
• Prepare General Procurement Notice (GPN) and Specific Procurement Notices (SPN) to be published in Development Business, DG Market and/or national newspapers.
• Update and revise the Project Procurement Strategy Document (PPSD) as and when necessary and communicate with the World Bank for its review and approval.
• Have a good working knowledge of the World Bank’s STEP system by taking the online training.
• Ensure and control only activities approved in the PPSD and subsequently entered and approved through STEP procurement plan are processed under the project.
• Handle procurement communications with the Bank through the STEP system at all stages of the procurement process starting from planning to completion of each activity
• Enter and upload all procurement documents and information in STEP at each stage of procurement process of each activity for both post review and prior review cases.
• Enter and upload contract completion evidences including copies of inspection, testing, delivery and acceptance documents at contract closing stages of each activity
• Draft, publish and float invitation of bids for the procurement of goods and Request of expressions of interest (EOI) for consulting services.
• Participate in the preparation of the project’s draft Procurement Plan taking into account the envisaged implementation time for each procurement method.
• Establish a register of qualified consultants, including those replying to the request for EOI, for each activity to be carried out under the project.
• Participate in assessing consultants’ qualifications and establishing shortlists by Bank’s Consultation manual and Guidelines.
• Assist in the operations of the bid opening for the procurement of goods and consultants and the recording and drafting of the Minutes of the bid opening.
• Evaluate bids and technical and financial offers made for procuring goods and recruiting consultants under the project.
• Prepare contracts for signature and receive securities.
• Follow-up on the timely receipt of goods and reports by suppliers and consultants by their respective contracts.
• Prepare & coordinate procurement correspondence with the World Bank and follow up in all cases requiring a “No Objection” is needed.
• Receive bidder"s and consultants’ complaints.
• Keep records and files of all procurement documentation in the case of activities subject to prior and post reviews by the World Bank and auditors.
• Keep accurate records of procurement activities, including purchase register, deliveries, and completion of works, for the use of procurement post-reviews and auditing by the Bank.
• Carry out any other relevant duty that the CRVS-Project Manager may assign.
• Provide assistance as required by other projects and regular government work.

4. REPORTING

• The Senior Procurement Management Specialist (Individual Consultant) will be placed with the Project Implementing Unit and report to the CRVS -Project Manager.

5. QUALIFICATION AND EXPERIENCE

• Advanced or undergraduate degree in supply management, management, economics, or other related fields enables them to perform the abovementioned duties.
• At least eight years of professional working experience for graduate degree holders or six years for postgraduate degree holders, and among these, at least four years of experience in the areas of World Bank Procurement guidelines and procedures.
• The candidate should have the necessary experience in STEP.

6. Contract Duration and Remuneration

• The contract will be for one year but extendable depending on satisfactory performance and the need for business continuity.
• The consultant will be based in Addis Ababa and travel to regional Vital Event Registration offices as necessary.
• Salary will be negotiated based on qualifications and experience.

How to Apply

I would like to inform you that interested applicants should submit their application letter and a recent CV within Ten working days of this advertisement. You can send your CV and application letter via:E-mail: project@ics.gov.et. Please, state the post applied in the subject of your e-mail.

Only Shortlisted applicants will be contacted. So that you know, applications received after the deadline will not be considered.

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