Radio, television, communication, telecommunication and related equipment (Дания - Тендер #46789664)

1. Section I
   1. Name and addresses
      Museum Odense S/I
      Overgade 48
      Odense C
      5000
      Denmark
      E-mail: Cecilie.OrgaardHald@twobirds.com
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      https://www.ethics.dk/ethics/eo#/bbc75531-a97e-451e-be21-551ff4fba215/publicMaterial
      Additional information can be obtained from the abovementioned addresselectronically via: https://www.ethics.dk/ethics/eo#/bbc75531-a97e-451e-be21-551ff4fba215/homepage
      to the abovementioned address
      
   4. Type of the contracting authority:
      Other type: State-recognized, self-governing museum organization
      
   5. Main activity:
      Recreation, culture and religion
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Audio guide system for the exhibition at H.C. Andersen"s House

      2. Main CPV code:
         32000000
         
      3. Type of contract:
         Supplies
         
      4. Short description:
         

         The notice is regarding Museum Odense S/I’s purchasing of an Audio Guide for the main exhibition at H.C. Andersen’s House, cf. part II.2.4. Museum Odense is a state recognised museum and a self-owning institution located in the city of Odense. The Museum has app. 150 employees and runs 6 museums: Hans Christian Andersen’s House, The Funen Village, The city museum Møntergården, Carl Nielsen Museet and the childhood homes of Hans Christian Andersen and Carl Nielsen. The museum is one of Denmarks largest with a yearly visitor number of around 400.000 all in all, c. 200.000 in H.C. Andersen’s House.

      5. Estimated total value:
         Value excluding VAT: 2 600 000.00 DKK
         
      6. Information about lots:
         This contract is divided into lots: no
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         32331300, 50342000, 50300000
         
      3. Place of performance:
         
      4. Description of the procurement:
         

         The Municipality of Odense with generous support from the A.P. Moller Foundation, the Augustinus Foundation, the Knud Højgaard Foundation and the Nordea Foundation built the new H.C. Andersen’s House, wich opened in 2021 as a museum and an attraction where young and old alike can explore the author’s universe in a submersive experience through architecture that inspires imagination and play.

         Museum Odense is conducting a seperate tender procedure regarding the delevopment and partial renewal of the main exhibition at H.C. Andersen’s House. The purporse of that tender is to build on the strengths of the present exhibition in H.C. Andersen’s House and develop it further in certain key aspects. The exhibition should provide better opportunity for visitors to have a shared, social experience. The exhibition should accommodate several types of guests and especially be more welcoming to families with children by providing a shared learning experience. The overall atmosphere in the exhibition should be warmer, more organic and convey the imaginative feeling of wonder from Andersen’s fairy tales. Also, the exhibition should encourage revisits to a greater extent.

         A central part of the project is a replacement of the current mandatory, automatically triggered Audio Guide system with a different Audio Guide offered as an option to visitors. This tender procedure concerns a complete remodeling of the Audio Guide system. This includes:

         • A new audio guide system triggered by the user (e.g., nfc tags)

         • The audio guide should be optional rather than mandatory in the biographical part of the exhibition.

         • The experience and functionality of the fairy tale realm should no longer be dependent on an audio guide.

         • The current audio recordings in four languages will continue to form the mainstay of the audio experience in the renewed exhibition. However, new, parallel tracks/tours can be added as part of the enhanced and layered dissemination (e.g., a tour for the literary interested).

         The Supplier of the Audio Guide system must collaborate with the Contractor who will be responsible for the delevopment and partial renewal of the exhibition.

      5. Award criteria:
         Quality criterion - Name: Quality / Weighting: 60 %
         Price - Weighting: 40 %
         
      6. Estimated value:
         Value excluding VAT: 2 600 000.00 DKK
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 60
         This contract is subject to renewal: no
         
      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: yesDescription of options:

          The Contracting Authority shall have the option to purchase an additional amount of up to 100 Audio Guides with necessary charging stand(s) to cover the charging of the additional Audio Guides, further the option also covers an expansion of the applicable service agreement and licenses. The additional purchase will be made in accordance with the prices set out in Annex 2 “Prices” to the Agreement.

      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          

          The Agreement is not divided into lots, cf. Section II.1.6, as it is necessary to have only one supplier for the delivery of both the goods (audio guides and charging stands) and the service thereof.

3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         
      2. Economic and financial standing:
         List and brief description of selection criteria:

         1) The Tenderer must submit information on the Tenderer’s annual turnover in the last audited financial year

         2) The Tenderer must submit information on the Tenderer’s equity in the last audited financial year

         The information shall be stated in the European Single Procurement Document (ESPD), Part IV.B, cf. section VI.3 below.

         Minimum level(s) of standards possibly required:

         The Tenderer must comply with the following minimum requirements:

         • The annual turnover for the last financial year must be at least 5.000.000 DKK.

         • The equity for the last financial year must be positive.

         According to § 144 of the Public Procurement Act, a Tenderer may rely on the economic and financial standing of other entities, regardless of the legal nature of the links between the entities. Where an economic operator wants to rely on the capacities of other entities, it shall as part of the application prove to the Contracting Authority that it will have at its disposal the resources necessary, for example by producing a commitment by those entities to that effect, cf. 14.3 in the Tender Conditions.

         If the Tenderer relies on other entities’ economic and financial standing, the turnover and equity is calculated as the Tenderer’ and the supporting entities’ total equity in the last finished and audited financial year.

         If the Tenderer is an association of businesses (e.g. a consortium), the turnover and equity is calculated as the business in the association’s total equity in the last finished and audited financial year.

         The Tenderer must list the above-mentioned information regarding economic and financial standing in the ESPD Part IV.B.

      3. Technical and professional ability:
         List and brief description of selection criteria:

         The Tenderer must submit references in the European Single Procurement Document (ESPD), Part IV.C, cf. section VI.3 below.

         Minimum level(s) of standards possibly required:

         The Tenderer must comply with the following minimum requirements regarding the Tenderer’s technical and professional ability:

         • The Tenderer must have 1 reference regarding the delivery of at least 150 audio guides with charging stands to an institution with a large visitor number that rotates frequently throughout the day, meaning the several different visitors use the same audio guide over a day, e.g., a museum or similar institution. The reference must have been carried out within three years prior to the deadline for the submission of the Offer.

         • The Tenderer must have 1 reference regarding a service agreement for at least 150 audio guides to an institution with a large visitor number that rotates frequently throughout the day, meaning the several different visitors use the same audio guide over a day, e.g., a museum or similar. The reference must have been carried out within three years prior to the deadline for the submission of the Offer.

         The minimum requirements can be met by one reference including both requirements or by two references each including one of the requirements.

         According to § 144 of the Public Procurement Act, a Tenderer may rely on the technical and professional ability of other entities, regardless of the legal nature of the links between the entities. Where an economic operator wants to rely on the capacities of other entities, it shall as part of the application prove to the Contracting Authority that it will have at its disposal the resources necessary, for example by producing a commitment by those entities to that effect, cf. 14.3 in the Tender Conditions.

         If the Tenderer relies on other entities’ technical and professional ability, it is sufficient that the supporting entities or the Tenderer and the supporting entities jointly meet(s) the above minimum requirement.

         If the Tenderer is an association of businesses (e.g. a consortium), it will be sufficient that one of the businesses in the association or the business in the association or the businesses in the association jointly meet(s) the above minimum requirement.

         The Tenderer must list the above-mentioned information regarding technical and professional standing in the ESPD Part IV.C.

      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         Contract performance conditions:

         See the Agreement.

      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-11-06
      Local time: 10:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2023-11-06
      Local time: 10:00
      

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