AB-2024-09778 - Paper Records Scanning Services (Канада - Тендер #59553165)

Basic Information

Reference Number

00004326823

Issuing Organization

Natural Resources Conservation Board

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

AB-2024-09778

Title

Paper Records Scanning Services

Source ID

SCRIBE

Details

Location

Alberta

Purchase Type

Not Stated

Dates

Publication

2024/12/03 08:42:00 AM EST

Closing Date

2024/12/20 06:30:00 PM EST

Contact Information

Ben Hsu

ben.hsu@nrcb.ca

Description

The NRCB is looking for a vendor to provide paper record scanning services. The vendor will digitize and index approximately 316 banker’s boxes of paper records from three NRCB regional offices (Red Deer, Lethbridge, and Morinville), using processes that comply with CAN/CGSB-72.34- 2024 Electronic records as documentary evidence standards. Services will include: 1. transportation of the records 2. validation of the records 3. preparation of the records for scanning 4. scanning of the documents at 400 dpi 5. consistent sorting and naming of the files according to the naming conventions provided by the NRCB 6. appropriate return to NRCB of the digitized files 7. reconstruction or disposition of the paper records as required 8. audit and quality control processes to ensure records have been appropriately digitized 9. a process to return any records to the NRCB that are urgently needed The scanning of the paper files is to be prioritized as follows: 1. files originating from the Red Deer office 2. files originating from the Lethbridge office 3. files originating from the Morinville office The work is to be completed by March 31, 2025. Extension beyond March 31, 2025 depends on budgetary constraints for the next fiscal year.

See more Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on purchasing.alberta.ca. MERX asks that you refer to the purchasing.alberta.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.

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