Invitation to Bid for Supply and Delivery of Food (Lot 1), Water (Lot 2) and Consumable Supplies (Lot 3) to Camp Butmir, Sarajevo, Bosnia and Herzegovina (Босния и Герцеговина - Тендер #43164451)

1. Section I
   1. Name and addresses
      HQ EUFOR, Procurement and Contracting Office
      Butmir Camp, Sarajevo
      Ilidza
      71210
      Bosnia and Herzegovina
      Telephone: +387 33495729
      E-mail: taco@eufor.europa.eu
      Fax: +387 33495707
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      http://www.euforbih.org/tenders
      Additional information can be obtained from the abovementioned addressto the abovementioned address
      
   4. Type of the contracting authority:
      European institution/agency or international organisation
      
   5. Main activity:
      Other activity: European forces/Operation Althea
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Invitation to Bid for Supply and Delivery of Food (Lot 1), Water (Lot 2) and Consumable Supplies (Lot 3) to Camp Butmir, Sarajevo, Bosnia and Herzegovina

         Reference number: HQ EUFOR/FOOD, WATER AND CONSUMABLE SUPPLIES/2023-SU/013
         
      2. Main CPV code:
         15800000
         
      3. Type of contract:
         Supplies
         
      4. Short description:
         

         — Lot 1 – The contractor is required to supply frozen, chilled, fresh, dry and canned rations in accordance with the HQ EUFOR/NHQSA Ration Scale and technical specifications to approximately 640 HQ EUFOR/NHQSA personnel in Camp Butmir, 71210 Ilidza, Bosnia and Herzegovina;

         and/or

         — Lot 2 – The contractor is required to supply bottled drinking water in accordance with the HQ EUFOR/NHQSA technical specifications to Camp Butmir, 71210 Ilidza, Bosnia and Herzegovina;

         and/or

         — Lot 3 – The contractor is required to supply industrial catering consumable items one day per week, to the HQ Camp Butmir Dining Facility, Camp Butmir, 71210 Ilidza, Bosnia and Herzegovina.

      5. Estimated total value:
         
         
      6. Information about lots:
         all lots
   2. Description
      1. Title:
         

         Supply and Delivery of Food

         Lot No: 1
         
      2. Additional CPV code(s):
         15800000
         
      3. Place of performance:
         
      4. Description of the procurement:
         

         The contractor is required to supply frozen, chilled, fresh, dry and canned rations in accordance with the HQ EUFOR/NHQSA Ration Scale and technical specifications to approximately 640 HQ EUFOR/NHQSA personnel in Camp Butmir, 71210 Ilidza, Bosnia and Herzegovina. The contractor must be able to provide truck deliveries direct to unit location (DAP-delivered at place) for all commodities consigned therein. Food deliveries are to be to the designated delivery location, Camp Butmir, 71210 Ilidza, Bosnia and Herzegovina. It is important to note that the feeding strength is not guaranteed and it should be anticipated that feeding strength may be altered at any time during the bidding process and/or during the proposed contract period.

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         
         Start: 2024-01-01
         End: 2024-12-31
         This contract is subject to renewal: yes
         Description of renewals:

         The contract period will be from December 2023 until 31 December 2024 with the right vested in contracting office to extend the duration of the contract on yearly basis until 31 December 2025. The exact date of commencement of the contract will be determined during the award of the contract to the successful bidder(s).

      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: no
      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          
      14. Title:
          

          Supply and Delivery of Water

          Lot No: 2
          
      15. Additional CPV code(s):
          41110000
          
      16. Place of performance:
          
      17. Description of the procurement:
          

          The contractor is required to supply bottled drinking water in accordance with the HQ EUFOR/NHQSA technical specifications to Camp Butmir, 71210 Ilidza, Bosnia and Herzegovina. The contractor must be able to provide truck deliveries direct to unit location (DAP – delivered at place). Water deliveries are to be to the designated delivery location, Camp Butmir, 71210 Ilidza, Bosnia and Herzegovina.

      18. Award criteria:
          
      19. Estimated value:
          
          
      20. Duration of the contract, framework agreement or dynamic purchasing system:
          
          Start: 2024-01-01
          End: 2024-12-31
          This contract is subject to renewal: yes
          Description of renewals:

          The contract period will be from December 2023 until 31 December 2024 with the right vested in contracting office to extend the duration of the contract on yearly basis until 31 December 2025. The exact date of commencement of the contract will be determined during the award of the contract to the successful bidder(s).

      21. Information about the limits on the number of candidates to be invited:
          
      22. Information about variants:
          Variants will be accepted: no
          
      23. Information about options:
          Options: no
      24. Information about electronic catalogues:
          
          
      25. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      26. Additional information:
          
      27. Title:
          

          Supply and Delivery of Consumable Supplies

          Lot No: 3
          
      28. Additional CPV code(s):
          39222110
          
      29. Place of performance:
          
      30. Description of the procurement:
          

          The contractor is required to supply industrial catering consumable items one day per week to the HQ Camp Butmir Dining Facility, in accordance with the HQ EUFOR technical specification Annex II – Lot 3.

      31. Award criteria:
          
      32. Estimated value:
          
          
      33. Duration of the contract, framework agreement or dynamic purchasing system:
          
          Start: 2024-01-01
          End: 2024-12-31
          This contract is subject to renewal: yes
          Description of renewals:

          The contract period will be from December 2023 until 31 December 2024 with the right vested in contracting office to extend the duration of the contract on yearly basis until 31 December 2025. The exact date of commencement of the contract will be determined during the award of the contract to the successful bidder(s).

      34. Information about the limits on the number of candidates to be invited:
          
      35. Information about variants:
          Variants will be accepted: no
          
      36. Information about options:
          Options: no
      37. Information about electronic catalogues:
          
          
      38. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      39. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         
      2. Economic and financial standing:
         Selection criteria as stated in the procurement documents
      3. Technical and professional ability:
         Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         
      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-09-15
      Local time: 14:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2023-09-18
      Local time: 14:00
      

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