SAM Advertisement Modification 4 (11/05/2024)

The SAM Advertisement published under solicitation reference number 57-36027-23-FS, dated 10/10/2023, and further modificed by SAM Advertisement Modification 1 dated 11/28/2023, and SAM Advertisement Modification 2 dated 01/18/2024, and deleted and replaced by solicitation reference number 57-36027-25-FS by SAM Modification 3 dated 10/08/2024, is hereby modified to extend the due time and date for expressions of interest from 4:30 PM Eastern, Wednesday, November 6, 2024 to 4:30 PM Eastern, Wednesday, November 20, 2024. All other aspects of the advertisement modified under SAM Modification 3 remain unchanged.

Expressions of Interest Due: 4:30 PM Eastern, Wednesday, November 20, 2024

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SAM Advertisement Modification 3 (10/08/2024)

The SAM Advertisement published under solicitation reference number 57-36027-23-FS, dated 10/10/2023, and further modified by SAM Advertisement Modification 1 dated 11/28/2023, and SAM Advertisement Modification 2 dated 01/18/2024, are hereby deleted in their entirety and replaced with the following in order to change square foot requirements, provide language clarification throughout the advertisement for a clearer understanding in the market, and to replace the previous USDA Contracting Officer and USDA Realty Specialist:

Department of Agriculture (USDA) seeks to lease the following space:

State: New York

County: Dutchess

City: Millbrook

Delineated Area: (See attached Map: NY-Millbrook DA Map Boundary for additional information)

North: Highway 199 to Winchell Mountain Road

East: Highway 44 to Highway 343 (Highway 22)

South: Highway 343 to Highway 82 to Highway 72 to Highway 115 to Highway 41

West: State Route 9

Minimum Square Feet (SF) (ABOA): 2,624 ABOA SF Minimum

Maximum Square Feet (SF) (ABOA): 2,755 ABOA SF Maximum

Rentable Square Feet (RSF): Not to exceed 3,148 RSF

Space Type: General-purpose office and related space

GOV Surface/ Outside Reserved Parking Spaces: Three (3) reserved, on-site surface parking spaces for official government vehicles owned or leased on behalf of the Government or privately owned vehicles designated for official use in performance of the government’s mission.

Producer/ Visitor Surface/ Outside Reserved Parking Spaces: Six (6) on-site surface parking spaces for privately owned producer and/or visitor parking. The parking lot shall have pull-through capabilities and shall not be obstructed by adjacent building(s), structure(s), and/or tenants’ usage. Parking shall be within a maximum walking distance of 300-feet of the public entrance of the building. One (1) of the producer/visitor surface parking spaces shall be large enough to accommodate large, oversized, farm-type vehicles with trailers. The spaces should be in addition to the pull-through parking requirements.

Employee Surface/ Outside Non-Reserved Parking Spaces: Five (5) non-reserved parking spaces for privately owned government employee use. These parking spaces shall either be “on-site” or “off-site” not exceeding a walkable ¼ mile (1,320 feet) of the employee entrance of the building.

Full Term: Up to twenty (20) years full (240-Months)

Firm Term: Ten (10) years firm (120-Months). The firm lease period shall be made effective with a final lease amendment establishing full beneficial occupancy following the government’s acceptance of any potential space in accordance with any final, negotiated, lease contract.

Termination Rights: 120-days’ in whole or in parts after expiration of the firm lease term.

Option Term: None

Tenant Improvements: Pre-Award Lessor-Prepared Design Intent Drawing (DID) Workshop; Turnkey Tenant Improvements

Additional Requirements:

• Square feet may reflect non-USDA partners where NRCS provides workspace to partners through agreement.
• The space offered, its location, and its surrounding areas must be compatible with the Government’s intended use.
• The space shall be in a professional office environment or surroundings with a prevalence for modern design and/or tasteful rehabilitation in modern use.
• The space offered will not be considered where any living quarters are located within the building.
• Space shall not be adjacent to a tenant or business whose primary operation is the sale of alcoholic beverages, where firearms are sold and/or discharged, or where tenants related to drug treatment, or detention facilities are located.
• Subleases are not acceptable.
• First floor space is preferred. Office space must be contiguous, on one floor. If space offered is above the ground level, then at least one (1) accessible elevator will be required.
• The Government will have access to the Space 24-hours a day, 7-days a week. Normal hours of operation are Monday through Friday 6:00 AM – 6:00 PM (excluding Saturdays, Sundays, and Federal Holidays).
• Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.
• A fully-serviced lease is required.
• Offered space shall not be in the 0.2-percent-annual chance floodplain (formerly referred to as “500-Year” floodplain).

Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).). For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.

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Expressions of Interest Due: 4:30 PM Eastern, Wednesday, November 6, 2024

Market Survey (Estimated): TBD

Occupancy: Thursday, January 1, 2026

Note: Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.

Expressions of Interest shall include the following:

1. Refer to project number 57-36027-25-FA in expressions of interest response.
2. If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required.*
3. Brokers submitting properties MUST show authorization from the property owner to submit property on behalf of the property owner; this can include, but is not limited to a listing agreement, letter from the property owner authorizing the broker to submit the property, purchase/ sale agreement, option, etc.*
4. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.
5. For existing buildings, download from SAM.gov and complete Lease Market Survey Form for Existing Building, MS-2991, in its entirety.
6. If existing building, include building name and legal address (as reflected on DEED), the location of available space within the building, along with building site/ lot plans, interior layout drawings/ pictures (with dimensions shown) reflecting the Space(s) that are being offered.
7. For new construction properties, where a land site is proposed, download from SAM.gov and complete the Land Market Survey form in its entirety.
8. If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land). Adjacent streets showing proposed ingress/egress shall be shown on the plans.
9. For BOTH existing buildings and new construction, rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.
10. For BOTH existing buildings and new construction, proposed fully-served rate per square foot, estimated operating expenses – fully serviced, and any proposed concessions, free rent, or abatement that may be included in your proposal.
11. For BOTH existing buildings and new construction, amount of/type of parking available on-site. If parking is not available on-site, provide a map showing the location(s) of parking requested in the advertisement. If parking will be offered on a land/site/property/location not under the offeror’s control, an authorization letter signed by the land/site/property/location owner to present the land/site/property/location to the government as an expression of interest will be required.
12. For BOTH existing buildings and new construction, the date of space availability.
13. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan. Alternatively, provide a copy of a recent commercial building inspection or appraisal.
14. Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).
15. Confirmation that offered space meets or will be made to meet Seismic Safety Standards, as applicable.
16. Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.
17. For new construction or properties requiring expansion of the footprint of the building, confirmation that offered space meets or will be made to meet National Environmental Protection Act of 1969 (NEPA) Requirements.

* As mentioned in #2 & #3 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received. In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

Send Expressions of Interest to

In no event shall an offeror, owner, or their representatives and/or designees, enter into negotiations or discussions concerning the Space to be leased with any Federal Agency other than the U.S. Department of Agriculture Contracting Officer or their authorized representative indicated below:

Name/Title: Shannon Schoening, USDA Contracting Officer

Email Address: SHANNON.SCHOENING@USDA.GOV

Government Contact Information

Name/Title: Shannon Schoening, USDA Contracting Officer

Email Address: SHANNON.SCHOENING@USDA.GOV

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SAM Advertisement Modification 2 (01/18/2024)

Deleted in its entirety and replaced by SAM Advertisement Modification 3 (10/08/2024)

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SAM Advertisement Modification 1 (11/28/2023)

Deleted in its entirety and replaced by SAM Advertisement Modification 3 (10/08/2024)

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SAM Advertisement (10/10/2023)

Deleted in its entirety and replaced by SAM Advertisement Modification 3 (10/08/2024)

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