United States Department of Agriculture (USDA)

Farm Production and Conservation (FPAC)

Request for Quote # 12FPC424Q0181

Disposal of Printers Natural Resource Service Center (NRCS)

Kentucky State Office

(i) This is a solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation number 12FPC424Q0181 is issued as a Request for Quote (RFQ), and the acquisition procedures at FAR Part 13.5 are being utilized. USDA anticipates awarding a Firm-Fixed Price (FFP) order resulting from this solicitation to the responsible quoter submitting the lowest price quote conforming to the requirements of the solicitation to include pickup schedule.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 dated 04/22/2024 which can be found at http://www.acquisition.gov/far/index.html.

(iv) This is a 100% set aside for Small Business, and the applicable North American Industry Classification System (NAICS) Code is 562219 – Other nonhazardous waste treatment and disposal. The size standard in revenue $47M. Only quotes from small businesses will be considered. For more information on size standards visit http://www.sba.gov/size .

(v) Contract line-item numbers - Price Sheet Attached

(vi) Description of Requirement

USDA, Natural Resource Conservation Center (NRCS) Kentucky State Office requires the items identified above.

(vii) Place of Pickup – Dates and Times to be Coordinated

Statement of Work (SOW) and Master Spreadsheet Attached

(viii) The provision at 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition.

(ix) The provision at 52.212-2, Evaluation-Commercial Items applies to this solicitation.

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021)

1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Part 1 - Technical Quote Instructions

1. Vendor shall demonstrate technical experience in demonstrating the below tasks:

• Degree to which the offeror’s quote demonstrates an understanding of logistics and schedule.
• Demonstrate the ability to provide all personnel/management to meet the requirements of the attached PWS.

2. Provide at least 3 past performance references with name, email, location and telephone number of the POC for similar work completed the last 3 years.

Part 2 - Price Quote

Please submit a price quote for all work described in the SOW in accordance with the pricing sheet that is attached. Missing or incomplete pricing data in the Pricing Form may result in the quote no longer being considered.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(x) Offerors are required to complete the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items. This must be completed at SAM.gov and the registration in an “Active” status.

(xi) The clause at 52.212-4, Contract Terms and Conditions—Commercial Items (Dec 2022), applies to this acquisition and addenda are not attached.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items (Mar 2023) applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to this acquisition.

(8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021)

(27) 52.222-3, Convict Labor (Jun 2003)

(28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Dec 2022)

(29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(30) (i) 52.222-26, Equal Opportunity (Sep 2016)

(32) (i) 52.222-36, Equal Opportunity for Workers with Disability (Jun 2020)

(35) 52.222-50, Combating Trafficking in Persons (Nov 2021)

(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

(51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury)

(58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

(62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017)

(xiii) Additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercials practices.

1. Provisions
   1. 452.204-70 Inquiries (Feb 1988)

Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer/Contract Specialist. Offerors should contact only the Contracting Officer/Contract Specialist issuing the solicitation about any aspect of this requirement prior to contract award.

1. Clauses

(1) 52.204-19 Incorporation by Reference of Representations and Certifications

(DEC 2014)

The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(2) 4I-52.232-70 Electronic Invoicing and Payment Requirements – Invoice Payment Platform (IPP)

(a) Invoices must be submitted electronically through the U.S. Department of the Treasury’s Invoice Payment Platform System (IPP). The Contractor must use the IPP website (https://www.ipp.gov ) for submitting invoices. Invoices submitted by means other than IPP will not be accepted unless the Contracting Officer authorizes alternate procedures in writing.

(b) Under this contract, the following documents(s) are required to be submitted as attachment(s) to the IPP Invoice:

Vendor invoice with delivery details.

(3) AGAR 452.204-70, Modification for Contract Closeout (DEVIATION JUNE 2024)

“Upon contract closeout for contracts utilizing anything other than cost reimbursement:

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the

Contracting Officer (CO) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and/or Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment. (c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the CO within 120 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and cceptance of supplies or services, and final payment.”

(End of clause)

(xiv) Not Applicable

(xv) Quotes are due on September 12, 2024, NLT 12:00 PM EST. Quotes shall be submitted via email referencing RFQ 12FPC424Q0181 in the subject line to Contract Specialist, Paige Appelt at paige.appelt@usda.gov and Contracting Officer, Lizabeth Kuhaneck at lizabeth.kuhaneck@usda.gov.

(xvi) All questions regarding this solicitation shall be submitted via email to Contract Specialist, Paige Appelt at paige.appelt@usda.gov and Contracting Officer, Lizabeth Kuhaneck at lizabeth.kuhaneck@usda.gov on or before September 4, 2024, NLT 12:00PM EST.

End of Solicitation

Attachments/Links