The US Embassy in Bogotá has a requirement of one (1) Electric Powered industrial Forklift which should be able to meet OSHA safety standards and must be able to support the warehouse operations at post.

General Instructions:

The forklift shall be capable to successfully perform and complete the following work settings:

• • Loading and Unloading: The vehicle must be capable to pick-up, carry and stack unit loads of supplies and equipment.
  • Forward and Backward movement: Capable to repeatedly move in one direction and then in the opposite direction at desired speed, with effective breaking capabilities to stop the vehicle at sudden moment without affecting the lifted load nor causing any threat to the operator or to other surrounding vehicles or pedestrians.
  • Maneuverability: The equipment should be capable to change direction of motion with versatility and without any loss in speed, direction, or breaking while providing stability to the operator and to the lifted load.
  • Alerting Systems: The vehicle must be equipped with both type of alarm systems (visual & auditory) which should be effective in helping to reduce the risk of accidents.

Required Specifications:

Forklift use type: Light Duty for indoors.

• • Power Type: Electric Powered.
  • Power Unit: 36 volts.
  • Load capacity range: 900 Kg. / 2.000 lb.
  • Arm design: Straddle.
  • Max mast height: 4.5 – 5.0 m.
  • Maximum Travel Speed: 7.5 / 10.9 Km/h.
  • Overhead Guard Height: 80 to 95 in.
  • Turning radius up to: 69.7 In
  • Forks Size: 1.4 x 4 x 42 in.
  • Services Brake: Disc.
  • Parking Brake: Automatic (Electric).

Accessories to be included:

Standard Minimum Equipment: The vehicle must be available with minimum pieces of equipment that should improve the overall operation experience including:

• Electronic horn.
• Key Switch.
• Load backrest extension.
• Rear overhead guard post protection.
• Battery retainers.
• Lever battery connector (Connect – Disconnect).
• Charger.
• Heavy Duty Battery rollers.
• Capacity plate.
• User’s manual.

Warranty terms:

The basic warranty coverage of the forklift should be between 1.500 hours of service or 18 months, whichever comes first.

Post-Sale services:

The provider should be capable to provide the following on-site post-sale services:

• Scheduled Maintenance: As mandated by the manufacturer.
• Non-scheduled: Emergency repair/maintenance Intended to maintain the outstanding serviceability condition of the equipment.
• User Training: A complete and robust training on the equipment for the warehouse staff (Form 1 to 10 persons) to certify knowledge, ability and expertise to operate said equipment in accordance with manufacturers instructions and safety parameters.

Delivery Location:

• The equipment must be delivered to the Embassy’s offsite warehouse located Bogota-Colombia, the exact address will be disclosed to the winner party. Delivery must be scheduled and coordinated with POCs at least 24 hours in advance of the planned delivery date.
  
• The delivery time of the equipment, accessories and training package should be completed/delivered withing 60 days after acceptance of the referenced purchase order.
  

Delivery Terms for U.S. vendors

For U.S. and foreign vendors: You may send a proposal in $USD. DDP in Bogotá - Colombia.

DELIVERY TERMS: DDP DELIVERY AT THE EMBASSY WAREHOUSE IN BOGOTA. “Delivered Duty Paid” the seller delivers the goods when the goods are placed at the disposal of the buyer, cleared for import on the arriving means of transport, and ready for unloading at the named place of delivery. The seller bears all the costs and risks involved in bringing the goods to the place of destination, has an obligation to clear the goods not only for export but also for import, to pay any duty for both export and import, and to carry out all customs formalities.

The U.S. Embassy Bogotá will NOT emit a tax exemption certification for Colombian taxes

IMPORTANT NOTE in spite the US embassy is exempt of some Colombian taxes, the Colombian Government courier limits are: $2,000 USD and/or 50 kilos MAX, any package exceeding those limits will no longer be considered courier shipments, and Customs Brokerage + Release of air waybills or Bill of Ladings + Storage fees will be charged, these fees MUST be included in the prospective vendor’s offer as the US Embassy will not cover such expenses.

Payment Terms

EFT net 30 calendar days, payments will be made upon receipt and acceptance of delivery. No advance payments are allowed.

Evaluation Factors:

To be considered for evaluation and award you must include/comply with all of the following:

• Prices should be in Colombian Pesos (COP). Only for Colombian Vendors.
• For U.S. and foreign vendors: You can send a proposal in USD, note that prices must incorporate/include DDP INCOTERMS rulesdescribed above.
• Unit price, tax percentage, tax amount ant total amount should be stipulated in the quote.
• Submit with the quotation the technical information sheet per model/reference. (For commodities)
• Your offer must show evidence that it meets or exceeds ALL requirements specified in this advertisement.
• Your offer must meet the technical description provided.
• Offer must be valid for three (3) months.
• Your offer must include CONTRACTOR’S CERTIFICATION ON COMPLIANCE WITH NATIONAL DEFENSE AUTHORIZATION ACT (NDAA)-- 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)
• Provide evidence on your past experience with this type of requirements.
• Provide evidence that your company has the financial resources or the ability to obtain them to fulfill this requirement.
• Provide Warranty terms.
• Include a statement certifying that the terms of this requirement are clearly understood:

1. REQUIREMENT: Thay your company completely understands the requirement.
2. DELIVERY TERMS: DDP DELIVERY AT THE EMBASSY WAREHOUSE IN BOGOTA.
3. PAYMENT TERMS: 30 Day net payment.
4. VALIDITY OF OFFER: 3 Months

NOTE: We will contact your company clarify or to request additional information during the evaluation process, if necessary.

IMPORTANT NOTE: ONLY OFFERS FROM SAM REGISTERED VENDORS WILL BE CONSIDERED FOR EVALUATION.

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