Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 03/15/2023 Revision: 01 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ (36C25024Q0714). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. 2024-05 This solicitation is set-aside for Small Business The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $19.0 million. The FSC/PSC is 4630. The Department of Veterans Affairs, Network Contracting Office (NCO) 10, Regional Procurement Office (RPO) Central, 3140 Governor s Place Blvd, Suite 210, Kettering, OH 45409 is seeking to purchase [Traveler 4.0 Sewer Inspection Camera]. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 1 64620002 - Rigid Seesnake 325 HDR Truesense self-leveling color Camera Reel 63583 2 61048900K Kit, RX Locator with Case STATEMENT OF WORK (SOW) as of 05/07/2024 1. Contract Title. Replacement of Sewer camera and locator system to FMS inventory. 2. Background. FMS Pipe Shop performs many repairs across campus and some of these are underground utilities. As an aging facility, there have been many changes over the years. Many of these were not properly documented. This poses a couple issues that having this piece of equipment can make more manageable. First, relying on contractors to submit accurate As Built mechanical drawings to Engineering then having that information added to the facility drawings correctly. Even being off a foot can be detrimental when trying to locate a buried line without the aid of this locator system. Second is not knowing where pipes in interior walls are located. This system allows you to send a traceable signal along the length of any metal pipe and follow it with the locator wand. Both of these abilities help to reduce repair time. 3. Scope. Contractor/ vendor will provide, deliver, uncrate, inspect, and train staff on proper use of the sewer camera and locator system at the Chillicothe, Ohio VA Medical Center. This equipment is to be covered by a 2-year parts and labor warranty. 4. Specific Tasks. 4.1 Task 1--Receive and Install New Equipment 4.1.1 Subtask 1- Delivery. Vendor shall coordinate with COR for any advance deliveries and storage. Contractor responsible for uncrating, any inspection of all components and moving all equipment into the storage area. All deliveries to be made to: Chillicothe, Ohio Veterans Affairs Medical Center Warehouse, Building 23 17273 State Route 104 Chillicothe, Ohio 45601 Vendor to check-in with Warehouse, building 23 to have purchase order received in. Deliveries will be inspected upon arrival for defects by COR, VA Logistics, and Engineering staff. Vendor is responsible for ensuring all items are delivered in acceptable condition, damaged items will not be accepted. 4.2 Task 2 - Provide Staff Training on Equipment. Instruction to include: a) Instructional session shall be open to any FMS staff who will potentially operate the equipment b) Thorough explanation of how the equipment works c) Thorough walkthrough of equipment components and operation d) Hands on training for staff who wish to operate the equipment e) Thorough walkthrough and hands on training for cleanup and storage of unit 4.2.1 Subtask 1 Vendor to furnish VA with operating and service manuals either digitally or hard copy for equipment. 4.2 Task 2. Enterprise Management Controls. 4.3 Task 1 - Integration Management Control Planning. All work will be coordinated a minimum of 5 working days in advance with the VAMC COR and Facilities Management Service. All contractor personnel will report to Building 21, Engineering to sign into the facility and receive contractor identification as well as any special instructions at the beginning of each workday. Contractor must report to B21, Engineering to sign out and report out at the end of each workday. All work will be performed Monday-Friday (excluding federal holidays) between the hours of 0700-1530. 5. Performance Monitoring The request is for goods to be delivered, set up and operation verified. When/if the equipment malfunctions, it will be covered by a 2 year parts & labor warranty. A VAMC COR will be responsible for overseeing process. Final acceptance of completed and operational unit to be determined by VAMC COR in coordination with Pipe Shop Supervisor and Maintenance & Operations Supervisor. 6. Security Requirements Contractor will not require access to VA sensitive information to fulfill the terms of the contract. Contractor will require access to the building and the related building service equipment during normal business hours. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). VAMC Engineering Service will provide an electrical source fir equipment operation during demonstration and training session. 8. Other Pertinent Information or Special Considerations. Contractor responsible for receiving, uncrating, and inspection of all equipment deliveries. Final acceptance of completed and operational unit to be determined by VAMC COR in coordination with the Pipe Shop Supervisor. Vendor to provide, at a minimum, a warranty of two (2) year parts labor on all components of the completed and assembled unit. a. Packaging, Packing and Shipping Instructions. No unique shipping requirements. Deliver equipment without damage. b. Inspection and Acceptance Criteria. Delivery will be accepted or rejected at the Chillicothe VAMC, Building 23. Items will be inspected for defects by Logistics and Engineering personnel in conjunction with Contractor upon delivery, prior to delivery and installation in Building 7. No work will begin until all replacement components are onsite and accepted. Delivery shall be provided All deliveries shall be made to: Chillicothe VA Medical Center, 17273 State Route 104 Chillicothe, OH 45601. The type of delivery order will be specified when the order is placed. Delivery shall be FBO destination provided 60 days after receipt of order (ARO). Place of Performance/Place of Delivery Address: Chillicothe VA Medical Center 17273 St Rt 104 Chillicothe, OH Postal Code: 45601 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Sep 2023) FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (May 2024) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (May 2024) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractor (March 2023) VAAR 852.203-70 Commercial Advertising (May 2020) VAAR 852.232-72, Electronic Submission of payment Requests (Nov 2018) VAAR 582.246-71, Rejected Goods (Oct 2018) The following subparagraphs of FAR 52.212-5 are applicable: All quoters shall submit the following: Date of quote Expiration date of quote If the items on the solicitation are on GSA contract or Open Market The place of manufacturer for said items. Your company s SAM Unique Entity ID (UEI) number. All quotes shall be sent to the Network Contracting Office (NCO) 10 @ lisa.claytor2@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. This procurement is for new items only; no remanufactured or "gray market" items. No remanufactures or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum. Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than June 12, 2024 @ 4:30 p.m.at lisa.claytor2@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Lisa Claytor Contract Officer Network Contract Office (NCO) 10 Office: 937-267-3952 Email: lisa.claytor2@va.gov

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