CONTACT INFORMATION|4|NAVSUP|ETA|717-605-4061|WILLIAM.G.BIGGS4.CIV@US.NAVY.MIL| ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| INSPECTION AND ACCEPTANCE OF SUPPLIES|26||||||||||||||||||||||||||| WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|COMBO||TO BE DETERMINED (TBD)|N00104|TBD|TBD|SEE SCHEDULE|TBD|||TBD|||||| NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|WSS| EQUAL OPPORTUNITY (SEP 2016)|2||| BUY AMERICAN --FREE TRADE AGREEMENTS--BALANCE OF PAYMENTS PROGRAM - BASIC (NOV2023))|5|||||| ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2023)|13|||||||||||||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (NOV 2023))|5|||||| BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (NOV 2014)|1|| ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)|13|334412|750|||||||||||| NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X| THIS RFQ IS FOR A BUY. THE RESULTANT AWARD OF THIS SOLICITATION WILL BE ISSUED BILATERALLY, REQUIRING THE CONTRACTORS WRITTEN ACCEPTANCE PRIOR TO EXECUTION. VERIFY NOMENCLATURE, PART NUMBER, AND NSN PRIOR TO RESPONDING. ALL FREIGHT IS FOB ORIGIN. GOVERNMENT SOURCE INSPECTION IS REQUIRED. o UNIT PRICE:__________ FIRM o TOTAL PRICE:__________ FIRM o PROCUREMENT TURNAROUND TIME (PTAT) :__________ o AWARDEE CAGE: __________ o INSPECTION & ACCEPTANCE CAGE, IF NOT AT SOURCE:__________ UNLESS OTHER SPECIFIED, PRICING FOR THIS QUOTATION IS VALID FOR 60 DAYS AFTER THE CLOSING DATE AS INDICATED ON THE QUOTATION. ALL CONTRACTUAL DOCUMENTS (I.E. CONTRACTS, PURCHASE ORDERS, TASK ORDERS,DELIVERY ORDERS AND MODIFICATIONS) RELATED TO THE INSTANT PROCUREMENT ARECONSIDERED TO BE ISSUED BY THE GOVERNMENT WHEN COPIES ARE EITHER DEPOSITED IN THE MAIL, TRANSMITTED BY FACSIMILE, OR SENT BY OTHER ELECTRONIC COMMERCEMETHODS, SUCH AS EMAIL. THE GOVERNMENTS ACCEPTANCE OF THE CONTRACTORS PROPOSAL CONSTITUTES BILATERAL AGREEMENT TO ISSUE CONTRACTUAL DOCUMENTS AS DETAILED HEREIN. 1. SCOPE 1.1 This contract/purchase order contains the requirements for the TEST SET,RADIO FREQ . 2. APPLICABLE DOCUMENTS 2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions. 2.2 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order shall take precedence. Nothing in this contract/purchase order, however, shall supersede applicable laws and regulations unless a specific exemption has been obtained. 2.2.1 The "Document Changes" section provides supersessions/changes to referenced documents. DOCUMENT REF DATA=MIL-STD-130 | | |M |051202|A| | | DOCUMENT REF DATA=MIL-STD-1399 | | | | |A| | | DOCUMENT REF DATA=DI-V-7196 | | | | |A| | | DOCUMENT REF DATA=MIL-C-9877 | | | | |A| | | DOCUMENT REF DATA=MIL-DTL-31000 | | | | |A| | | DOCUMENT REF DATA=DI-V-7001A | | | | |A| | | DOCUMENT REF DATA=DI-V-7009A | | | | |A| | | DOCUMENT REF DATA=DI-TMSS-80527 | | | | |A| | | DOCUMENT REF DATA=DI-DRPR-81003 | | | | |A| | | DOCUMENT REF DATA=DI-ALSS-81529 | | | | |A| | | DOCUMENT REF DATA=MIL-HDBK-1221 | | | |061017|A| | | DOCUMENT REF DATA=MIL-PRF-28800 | | |F |960624|A| | | DOCUMENT REF DATA=MIL-PRF-49506 | | | |050118|A| | | 3. REQUIREMENTS 3.1 Manufacture and Design - The TEST SET,RADIO FREQ furnished under this contract/purchase order shall meet the requirements as specified on ;PURCHASE DESCRIPTION FOR A TEST SET,RADIO FREQ ; . In this procurement, it is required by the us government that in order to reduce the cost of ownership, the products offered shall meet long term needs for reliability, maintainability, ease of operation, and piece part support. Accordingly, it is intended that bidders will offer commercial off-the-shelf (may be modified) equipment.The quality and suitability of which are evidenced by substantial market accountability. The bidder shall submit with their offer a technical proposal and a copy of the commercial manual for each model being offered and all calibration procedures. These calibration procedures shall identify all test equipment. The technical proposal and manual will be used for the initial evaluation of each equipment being offered. The technical proposal shall cover the bidders proposed method of approach to attain contract objectives. Technical content shall enable engineering personnel to make a complete evaluation. The technical proposal shall be sufficietly detailed and complete to clearly demonstrate that the offerer has a thorough understanding of the requirements identified in the purchase description. Data previously submitted may not be considered, therefore, such data should not be relied upon nor incorporated in the technical proposal by reference. Statements that the prospective offerer understands, can or will comply with all specifications or parts thereof, and phrases such as "standard procedures will be employed" or "well known techniques will be used" ETC., will be considered insufficient. Noncompliance to the parameters and functions set forth in the technical specifications may result in the determination that such offers are unacceptable and therefore do not warrant further considerations of negotiations. Contractors will submit their offers using the purchase description as a template when describing their product. At a minimum, the contractor will submit data explaining how they meet or exceed the requirements in each paragraph of the purchase description. A statement in the template that does not offer specific information, such as "complies" or "meets" shall be considered insufficient. Failure to submit data in the requested format may result in the offer being rejected as non-conforming. Specification sheets, product catalogue pages, user or operating manuals,drawings, pictures,ect.May accompany the offer but will not in themselves constitute a valid proposal. MANUFACTURERS COMMERCIAL MANUALS-Commercial of-the-Shelf(COTS) Manuals=Manufacturers commercial manuals are required as specified in the DD Form 1423 in the contract, and will be used to supplement any provisioning lists and assosiated EDFP supplied under this contract. Equipment technical manuals will be reviewed and approved by the Navy in accordance with MIL-M-7298. Exception to paragraph 3.1.1.9 ofMIL-M-7298 is taken in thatthe Navy reserves the right to establish maitenance philosophy for equipment/systems it procures. Manufacturers equipment manuals will reflect the Navys philosophy Progressive Depot Level Repair (PDLR) by containing complete piece part breakdown. Manuals being shipped with the hardware will precisely reflect the hardware configuration of the equipment/system procured under this contract. Approved technical manuals will be submitted in accordance with the DD Form 1423. Technical Manual Requirements - Technical manuals will be provided in accordancthe purchase description. ;It will be a requirement that all images provided in Adobe Acrobat PDF format can be viewed at a resolution capability of Adobe Acrobat that will provide the best readability. These files must also be provided with full editing capability using Adobe Acrobat. As a minimum, thumbnails must be established for all files provided in PDF format that contains more than 10 pages. Bookmarks shall also be provided for all TM PDF files. The manufacturer shall provide a valid source and part number for all parts in the equipement for which they are not the original manufacturer. A CAGE code shall be provided for each secondary source. The CAGE and part number will be included in the provisioning technical documentation (PTD) in the Additional Reference Number field in accordance with MIL-PRF-49506. The following copyright release/rights in date clause shall be included in all technical manuals:"REPRODUCTION AND DISTRIBUTION OF THIS TECHNICAL MANUAL IS AUTHORIZED FOR GOVERNMENT PURPOSES". This includes technical manuals in both hard copy and CD formats supplied to the government. This statement will be located on the inside cover page of the technical manual. Calibration - Bidders will as part of their technical proposal submit a detailed explanation of the calibration procedures for the equipment being offered. This information will be considered non-proprietary and the government will have unlimited rights to this data upon contract award. This information is for government use only and will not be disclosed to outside sources. Calibration procedures will include actual procedure details, calibration interval and all tools and test equipment required to perform calibration. 3.2 Commercial Test Equipment Testing - The TEST SET,RADIO FREQ furnished under this contract/purchase order shall meet the test requirements specified in MIL-PRF-28800. The specific requirements are stated in the order cited in Para 6.2: A. Title: Performance Specification; Test Equipment For Use With Electrical and Electronic Equipment, General Specification For, MIL-PRF-28800. B. The purchase description is ;PURCHASE DESCRIPTION FOR A TEST SET,RADIO FREQ ; and is provided as an attachment to this contract/purchase order. C. Class and Configuration - As specified in the attached purchase description. D. Not Applicable E. Packaging, Packing, and Marking - As specified in Section D of the contract/purchase order. F. Refer to the Document Reference section of the Technical Data Package. G. First Article Inspection ;PURCHASE DESCRIPTION FOR A TEST SET,RADIO FREQ; required. H. Bid Sample Inspection ;PURCHASE DESCRIPTION FOR A TEST SET,RADIO FREQ ; required. I. Production Lot, Conformance Inspection ;PURCHASE DESCRIPTION FOR A TEST SET,RADIO FREQ; required. J. As specified in the attached purchase description. K. Not Applicable L. Applies as specified. M. Applies as specified. N. As specified in the attached purchase description. O. Not Applicable P. Applies as specified. Bid Sample Testing shall be conducted prior to the award of this contract/purchase order.Bid SampleTesting shall be required for sources whose models were not previously approved by the Navy. Models submitted for testing must contain any modifications necessary to meet the requirements of the purchace description. The bidder may be required to provide, to a testing facility, the offered model and the accompanying technical manual for evaluation prior to the award of the contract/purchase order. All models submitted to NRL for the purpose of Bid Sample Testing shall be accompanied by a packing list which clearly specifies all contents included.TheThe packing list shall be a detailed list of the contents of the shipping container and at the minimum contain: quantity, model or part number. 3.3 Provisioning - Provisioning shall be in accordance with MIL-PRF-49506. Delivery shall be in accordance with the Contract Data Requirements List (DD Form 1423. 3.4 ; |P| Provisioning Technical Documentation - The contractor agrees, for equipment procured under this contract/purchase order, to comply with the provisions of MIL-PRF-49506. For the purpose of administering provisioning action and documentation under the contract/purchase order, NAVSUP-MECH, Mechanicsburg, PA is both the purchase activity and the Program Support Inventory Control Point (PSICP). Provisioning documentation is to be provided under the detailed guidance of Contract Data Requirements List (DD Form 1423). These documentsprovide specific information as to the type of provisioning lists required,the contents of the lists, schedules for submission and information about other meetings and or supportive data as may be required for the specific equipment to be supplied. Further information on format and data requirementsare provided by MIL-PRF-49506.; 3.5 ;the contents of the lists, schedules for submission and information about other meetings and or supportive data as may be required for the specific equipment to be supplied. Further information on format and data requirements are provided by MIL-PRF-49506. In the event the Offeror proposes to furnish equipment identical in every respect, including all parts, for which provisioning technical documentation has been previously submitted, contact the Administrative Contracting Officer for advice on submission of a statement of prior submission. The Contractor shall direct all communications relative to provisioningactions and provisioning technical documentation, including submittal of completed listings and data to the Commanding Officer, NAVICP-MECH, Attention: Procurement Contracting Officer (PCO) identified in the contract/purchase order, 5450 Carlisle Pike, P.O. Box 2020, Mechanicsburg, PA 17055-0788.; PTD is required for equipments which are aquired or fabricated for Navy use, which have mechanical, electrical, or electronic components that are subject to wear and/or failure, and which will require maintenance at the Navy Organizational, Intermediate or Depot (O,I and D) level of repair. PTD shall be required for any associated design changes. As a minimum, PTD shall consistof the specified Parts Lists (PL), Engineering Data for Provisioning (EDFP),Statement of Prior Submission (SPS) when required, and Equipment Technical Manuals, all prepared in ENGLISH. PTD will be provided to the piece part(component) level, with EDFP provided to the piece part level. Under no circumstances will PTD to the module level be acceptable. ENGINEERING DATA FOR PROVISIONING -EDFP is technical data in support of all items contained in the PLs. EDFP is used to describe parts and equipment in sufficient detail to verify the equipment configuration and assign National Stock Numbers (NSN). EDFP consists of specifications, standards, drawings, the necessary assembly and general arrangement drawings, scematic drawings, wiring and cable diagrams, etc. needed to indicate the physical character- istics, location and function of the item. Engineering drawings are required as EDFP for provisioning purposes. Requirements for these drawings do not replace drawing requirements specified elsewhere in the contract i.e., those provided in the technical manuals. Where drawings are specified elsewhere in the contract, the contractor will provide copies for provisioning purposes. Regular hard copy drawings shall be blueline prints in accordance with MIL-T-31000. a. EDFP DISCLAMER. EDFP is not required under the circumstances descibed below: (1) EDFP shall not be required when support items are identified by a government specification or standard which completely describes the item including its dimensional, mechanical and electrical characteristics.(2) EDFP shall not be submitted on support items that are identified to an acceptable NSN with a Type 1 item identification (DOD 4100.38), or when a statement of prior submission has been approved. A Type 1 item identification is a full description of an item of supply, and delineates the essential characteristics of the item by use of the approved item name, a description of the character- istics of the item, and an illustration of the item as a supplement to the description (DOD 4130.2-M definition). If a NSN is not acceptable to the NAVY (canceled in DLSC), EDFP shall be furnished for that item. b. EDFP SEQUENCING. Regular hard copy EDFP shall be sequenced in Provisioning Line Item Sequence Number (PLISN). 3.6 Commercial Drawings - Commercial Drawings shall be in accordance with MIL-DTL-31000 as tailored by the Block 16 Remarks of the Contract Data Requirements List. Delivery shall be in accordance with the Contract Data Requirements List (DD Form 1423). STATEMENT OF PRIOR SUBMISSION (SPS). A SPS shall be submitted by a contractor to indicate that PTD, which may satisfy the PTD requirements specified in the DD Form 1423, has previously been furnished to the Navy. The SPS shall apply to the end item or to any provisionable component of the end item. A SPS shall provide total identification of a system or equipment as well as the procurement document number under which PTD was previously submitted. Additionally, the contractor shall certify that the PTD previously furnished to the Navy will satisfy the PTD requirements for the system or equipment being procured. The SPS certification shall include a statement that all replacement parts are identical to those submitted under the original PTD.If there are differences, the certification shall provide a statement as to what parts have changed and the percentage of changed parts to the total parts pop- ulation. The Navy reserves the right to reject in full, or any part of, a SPS if it does not meet the data requirements for PTD. Upon approval by the Navy to accept a SPS with parts differences, the contractor shall provide updated provisioning lists with supporting EDFP using the Design Change Notice (DCN) process. DESIGN CHANGE NOTICE (DCN)- The contractor shall notify the Provisioning Activity (PA) of all changes, whether of a production or modification type, which are approved for incorporation into the end item. The changes to be identified can modify, add to, delete or supersede parts in the end item. When changes affect interchangeable repairable assemblies that introduce non- interchangeable parts, the contractor will identify the part number before the change as a deletion and the part number after the change as an addition. The contractor will change and document the part number of the next higher assembly and those of all progressively higher assemblies, up to the assembly where interchangeability is re-established. PTD shall include the interchangeable assembly. EDFP is not required for deleted items. Changes that occur after PTD has been delivered shall be documented as a revision to the applicable PLs and submitted in MIL-PRF-49506 format. If the number of changes exceeds ten (10) line items, a hard copy and magnetic diskette PPL is required. Whenever the design changes significantly impacts the equipment, the equipment shall be provisioned as a new end item, and documented with new PLs and associated EDFP. All Design Change Notices shall be submitted in accordance with the requirements outlined in the DD form 1423. GUIDANCE CONFERENCE REQUIREMENTS- The contractor shall attend a Provisioning Guidance Conference conducted at NAVSUP-Mechanicsburg. The purpose of this conference is to review provisioning requirements as outlined in MIL-PRF-49506.This conference is to be held no later than 60 days after award of contract andwill normally be one day in duration. PROVISIONING CONFERENCE REQUIREMENTS. The contractor will ensure that one unit deliverable under this contract will be available for the provisioning conference. The contractor will ensure that the unit is at the provisioning conference, and will provide a representative capable of disassembling/ reassembling the unit to answer support/repair questions. In addition the contractor will provide an administrative/contractual representativecapableof answering administrative and/or contractual questions. The contractor shall also be responsible for therefurbishment/recalibration of the unit before delivering the unit to the Navy. The cost for supplying technical documentationand the cost of the last deliverable unit will be withheld until these requirements are satisfied. The use of Lithium batteries in test equipment supplied to the Navy is strictly prohibited unless prior approval of the use has been granted by the Naval Ordnance Saftey and Security Activity. NAVSEAINST 9310.1b and NAVSEA Technical Manual S9310-AQ-SAF-010 address responsibilities, requirements and procedures.The contractor must request this approval. A sample Request For Approval Letter is included in section J of this TDP. The Approval request Lettershould be mailed to the Naval Research Laboratory, 4555 Overlook Ave. SW Code 5524, Bldg 12, Rm 12 Washington DC 20375 Attn: Joe Molnar. The Naval Research Lab will be responsible for fowarding the correspondence to Carderock for approval. 3.7 Marking - This item shall be physically identified in accordance with ;MIL-STD-130, CAL/WARRENTY ATTACHMENT IN SECTION J AND EXPLANATION OF MARKINGS ATTACHMENT IN SECTION J; . 4. QUALITY ASSURANCE 4.1 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order, the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. 4.2 Inspection of Item(S) Manufactured to Commercial (Nongovernment) Specifications - Inspection of the completed TEST SET,RADIO FREQ shall be limited to type and kind, quantity, condition, packaging and marking. 4.3 Responsibility for Compliance - All items must meet all requirements of this contract/purchase order. The inspection set forth in this specification shall become a part of the Contractors overall inspection system or quality program. The absence of any inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/purchase order. Sampling in quality conformance does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material. 4.4 Records - Records of all inspection work by the Contractor shall be kept complete and available to the Government during the performance of contract/purchase order and for a period of 365 calendar days after final delivery of supplies. 4.5 Production Lot Test (Government) - The Contractor shall deliver ;2; unit(s) to ;NAVAL RESEARCH LAB CD5524, ATTN: JOE MOLNAR, WASHINGTON DC; for production lot tests. Government production lot tests shall consist of ;NONDESTRUCTIVE; testing. If testing is nondestructive, production lot sample(s) ;SHALL; be returned. A model submitted to NRL for the purpose of Production Lot Testing shall be accompanied by a packing list which clearly specifies all the contents included. The packing list shall be a detailed list of the contents of the shipping container and at a minimum contain: quantity, model or part number, description and serial number. 5. PACKAGING 5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below. Packaging information/requirements can be obtained by accessing the Naval Logistics library located on the NAVSUP web site https://nll1.ahf.nmci.navy.mil. The path is Pubs/Products/Tools, then NAVSUP Digital Documents, then NAVICP Contract Support Library. Packaging requirementsfor GPETE items are contained in Special Packaging Instruction (SPI) SPI10010entitled Packaging of GPETE Items. MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE 6. NOTES 6.1 Statement of Prior Approval Data - If the item(s) being offered meet the requirements specified in the contract/purchase order and is an exact duplicate of item(s) previously approved by the Government, furnish the NSN, name of prime manufacturer, drawing number, technical manual number, and previous contract number. Provide this information on company letterhead signed by a responsible company official. 6.2 Information regarding abbreviations, symbols and codes appearing on DD Form 1423 - The following information is provided to assist in understanding the intent of the requirement to provide a deliverable item to the government. The explanation of abbreviation, symbols and codes found in a block follows the block number as they appear on the DD Form 1423. Block A: Is the actual contract line item no. Block B: Is the actual collective physical list of the deliverable item(s) which are part of the total requirement of the contract/purchase order. Block C: Is the category of data required, TDP is defined in MIL-T-31000. TM is defined in Part 1X, Section B of DODI 5000.2. NAVICP has reasoned that most DD Form 1423s included in our solicitations meet the requirement of TDP as NAVICP does not regularly purchase only Technical Manuals without purchasing hardware and related TDP software. Therefore, most NAVICP DD Form 1423 category code will be TDP. Block D: Is the name of the parent system, next higher assembly, or the item being purchased. Block E: Is the purchase request number, request for proposal number, invitation for bid number or another number for tracking and monitoring purposes. Block F: Is the successful offerors name and or cage code. Block G: Is the name of the individual and or the code/activity of the individual who prepared the DD Form 1423 and included the requirement in the Technical Data Package (TDP). Block H: Self explanatory. Block I: Is the name and signature of the individual who approved the content and the need for inclusion of the DD Form 1423 in the TDP. Block J: Self explanatory. Block 1: Is the Exhibit Line Item Number (ELIN). Block 2: Is the title of the data item cited in Block 4. Block 3: Is the subtitle of the data item cited in Block 4 and is used if the title requires clarification. Block 4: Is the actual Data Item Description (DID) number or the actual Technical Manual Contract Requirements Number. In the event the DD Form 1423 is requiring a technical manual the numbered TMCR will be an attachment to the contract/purchase order. Block 5: Is the section and paragraph area, where the requirement statement for the DD Form 1423 will be found. Block 6: Is the activity that will inform the contractor of approval, conditional approval or disapproval of the deliverable item. Block 7: Is a code which designates authority for inspection and acceptance of the deliverable item. The definition of the codes is as follows: DD Form 250 Code Inspection Acceptance SS (1) (2) DD (3) (4) SD (1) (4) DS (3) (5) LT (6) (7) NO (8) (8) XX (9) (9) (1) Inspection at source. (2) Acceptance at source. (3) No inspection performed at source. Final inspection performance at destination. (4) Acceptance at destination. (5) Acceptance at source. Acceptance based on written approval from the Contract Officer. (6) Letter of transmittal only. LT should not be used when inspection is required. The data is sent by the contractor directly to the personnel listed in Block 14 of the DD Form 1423. LT is used when the contracting agency does not desire to have a DD Form 250 for each and every piece of data developed by the contractor. The only other authorized use of LT is the special case where the contracting agency does not desire to have separate DD Forms 250 but desires to have a Government quality assurance representative perform inspection. The Government quality assurance representative shall be listed on the distribution in Block 14 and requested to provide comments via the quality assurance letter of inspection. Use of the symbol LT is not authorized for data comprising final delivery of Technical Data Package of for Technical Manuals. (LT may, however, be used for delivery of preliminary TDPs or TMs). (7) As specified in Block 8 of the DD Form 1423. (8) No inspection or acceptance required. No DD Form 250 or letter of transmittal required. Use of the symbol NO is not authorized for data comprising Technical Data Packages or for Technical Manuals. (9) Inspection and acceptance requirements specified elsewhere in the contract. Block 8: Is the approval code - Items of critical data requiring specific advanced written approval prior to distribution of the final data item will be identified by placing an "A" in this field. This data item requires submission of a preliminary draft prior to publication of a final document. When a preliminary draft is required, Block 16 of the DD Form 1423 will show length of time required for Government approval/disapproval and subsequent turn-around time for the contractor to resubmit the data after Government approval/disapproval has been issued. Block 16 will also indicate the extent of the approval requirements, e.g., approval of technical content and/or format. Block 9: Is the distribution statement code which explains how the Government can circulate the deliverable item. The definition of codes A, B, C, D, E, F or X is as follows: A. Distribution of the item is unrestricted. B. Distribution of the item is limited to agencies only. C. Distribution of the item is limited to contractors with a cage code and have a DD Form 2345 on file with the Defense Logistics Service Center (DLSC) Battle Creek, Mich. or Government activities. D. Distribution of the item is limited to DOD activities and DOD contractors only. E. Distribution of the item is limited to DOD components only. F. Distribution of the item is restricted from Foreign Nations and Forign Nationals. Block 10: Is the frequency which the deliverable item is expected to be delivered to the Government. The abbreviations and their meaning. ANNLY Annually ASGEN As generated ASREQ As required BI-MO Every two months BI-WE Every two weeks DAILY Daily DFDEL Deferred Delivery MTHLY Monthly ONE/R One time with revisions QRTLY Quarterly SEMIA Every six months WEKLY Weekly XTIME Number of times to be submitted (1time, 2times...9times) Use of these codes requires further explanation in Block 16 to provide the contractor with guidance necessary to accurately price the deliverable data item. Other abbreviations not appearing on the above list may on occasion be used in Block 10 of the DD Form 1423. When other abbreviations are used they will be fully explained in Block 16 of the DD Form 1423. Block 11: Is the last calendar date, expressed in year/month/day format, the deliverable item is to be received by the requiring office cited in Block 6 of the DD Form 1423 for an item with a Block 10 entry indication a single delivery. If the item is to be submitted multiple times, the number stated is the number of calendar days after the frequency cited in Block 10 the item is to be received by the requiring office cited in Block 6 of the DD Form 1423. On occasion the deliverable item will be required to be submitted prior to the end of the frequency cited in Block 6. In that event the requirement will be fully explained in Block 16 of the DD Form 1423. Block 12: Is the date of first submission of the deliverable item to the requiring office (Block 4) expressed in year/month/day format. The abbreviations and their meaning are as follows: ASGEN As generated ASREQ As required DAC Days after contract date DFDEL Deferred Delivery EOC End of contract EOM End of month EOQ End of quarter Specific instructions for these requirements will be provided in Block 16. If the deliverable item is constrained by a specific event or milestone the constraint will be fully explained in Block 16 of the DD Form 1423. "As generated", "As required", and "Deferred Delivery" will always be fully explained in Block 16. Block 13: Is the date of subsequent submission of the deliverable item, after the initial submission. Subsequent submission is only used to indicate the specific time period. The data is required when Block 10 of the DD Form 1423 indicates multiple delivery is required. This does not apply to resubmission of a deliverable item that has been reviewed by the requiring office and determined to be only conditionally acceptable or unacceptable. Block 14a: Will contain the activity name(s) where the deliverable item is to be sent. If the activity is other than DCMC or NSPCC the full name, address (including code) will be specified. That specific information will be located in Block 16 of the DD Form 1423. Block 14b: Is the number of copies of draft and or final copies to be submitted. When final "Repro" copies ar to be submitted Block 16 will clarify the type of Repro copies required. (e.g., vellum, negative, etc.) Block 15: Is the total of each type of copies to be submitted as required by Block 14. Block 16: Is the block used to provide additional or clarifying information Blocks 1 through 15. This block is also the only area used to tailor the document listed in Block 4. Only deletions to the minimum requirements stated in the document in Block 4 are allowed. Block 16 may also be used to specify the medium for delivery of the data. Block 17: Is the block where the bidder or offerer is to enter the appropriate price group. The price group are defines as follows: A. Group I - Data which the contractor prepares to satisfy the Governments requirements. The contractor does not need this type of data to perform the rest of the contract. Price would be based on identifiable direct costs, overhead, General and Administrative (G&A) and profit. B. Group II - Data essential to contract performance which must be reworked or amended to conform to Government requirements. The price for data in this group would be based on the direct cost to convert the original data to meet Government needs and to deliver it, plus allocable overhead, G&A and profit. C. Group III - Data which the contractor must develop for his own use and which requires no substantial change to conform to Government requirements regarding depth of content, format, frequency of submittal, preparation, and quality of data. Only the costs of reproducing, handling and delivery, plus overhead, G&A and profit, are considered inpricing data in this group. D. Group IV - Data which the contractor has developed as part of his commercial business. Not much of this data is required and the cost is insignificant. The item should normally becoded "no charge." An example is a brochure or brief manual developed for commercial application which will be acquired in small quantities, and the added cost is too small to justify the expense of computing the charge that otherwise would go with the acquisition. Block 18: Enter the total estimated price equal to that portion of the total price which is estimated to be attributable to the production or development for the government of that ITEM OF DATA. THE ENTRY "N/C" FOR "NO CHARGE" is acceptable. 6.3 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information contained on those documents and drawings. There are 7 (seven) seperate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows: A... approved for public release; distribution is unlimited. B... distribution authorized to US Governments agencies only. C... distribution authorized to US Government agencies and their contractors. D... distribution authorized to DoD and DoD contractors only. E... distribution authorized to DoD Components only. F... further distribution only as directed by Commander, Naval Sea Systems Command, code 09T. X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical data in accordance with OPNAVINST 5510.161. DATE OF FIRST SUBMISSION=030 DAC ELECTRONIC FORMAT: All technical Manuals shall be contained on two separate CD/DVDs in Portable Document Format (PDF). One shall contain the Use and Installation Manual and one shall contain the Maintenance and Service manual. BLOCK 14 - ONE (1) COMPLETE SET OF THE COMMERCIALTECHNICAL MANUAL(S) SHALL BE SUBMITTED FOR REVIEW ANDAPPROVAL TO: NAVAL RESEARCH LABORATORY ATTN: JOE MOLNAR/BLDG.12 /RM.13 4555 OVERLOOK AVE SW, WASHINGTON, DC20375-5000. TECHNICAL MANUALS WILL BE REVIEWED/EVALUATED BY THE APPROVED NAVAL ENGINEERING ACTIVITY USING THE TECHNICAL MANUAL REVIEW STATUS CHECKLIST ENCLOSED AS A HARD COPY (SECTION H) OF THIS PROPOSAL. The following copyright release/rights and date clause shall be included in alltechnical manuals: "REPRODUCTION AND DISTRIBUTION OF THIS TECHNICAL MANUAL IS AUTHORIZED FOR US GOVERNMENT PURPOSES ONLY" This includes technical manuals in both hard copyand CD formats supplied to the government. This statement will be located on the inside cover page of the techicalmanual and printed on the label of the CD. DATE OF FIRST SUBMISSION=ASREQ ELECTRONIC FORMAT: All technical Manuals shall be contained on two separate CD/DVDs in Portable Document Format (PDF). One shall contain the Use and InstallationManual and one shall contain the Maintenance and ServiceManual. One set of appoved manuals is required to be sent to: NAVSUP WSS code N9633 Dane Nearhoof building 410, 5450 Carlisle Pk Mechanicsburg, Pa. 17055 One set of approved manuals is required to be provided to:USMC. MARCORSYSCOM ATTN: James Cerian, Bldg 3500 Wing 400 Cube 411B, 814 Radford Blvd STE 20343, Albany, Ga. 31704-0343 Phone 229-639-6019 DATE OF FIRST SUBMISSION=ASREQ GOVERNMENT WILL RESPOND WITHIN 90 DAYS AFTER RECEIPT. MIL-PRF-49506 APPLIES. DATE OF FIRST SUBMISSION=ASREQ DCNS WILL BE SUBMITTED 21 DAYS AFTER OFFICIAL RELEASE OF CHANGE, 15 DAYS AFTER A GOVERNMENT REQUEST OR ERROR DETECTION, OR 45 DAYS AFTER PARTIAL ACCEPTANCE OF SPS FOR REVISIONS TO PREVIOUSLY SUBMITTED PROVISIONING TECHNICAL DOCUMENTATION. COPY OF TRANSMITTAL LETTER TO BE SENT TO NAVAL INVENTORY CONTROL POINT, ATTN: CODE N712, 5450 CARLISLE PIKE, P.O. BOX 2020, MECHANICSBURG, PA 17055-0788. DATE OF FIRST SUBMISSION=ASREQ BLOCK 12 - THE CONTRACTER SHALL MONTHLY PROVIDE THE FOLLOWING INFORMATION IN ELECTRONIC FORMAT VIA E-MAIL In Micrsoft EXCEL. THE FILE SHALL CONTAIN ATLEAST 1 RECORD FOR EACH LINE ITEM. 1. CONTRACTOR COMPANY NAME AND CAGE CODE 2. CONTRACT NUMBER (22 CHARACTER MAXIMUM) 3. DELIVERY ORDER NUMBER (4 CHARACTER) 4. LINE ITEM NUMBER 5. NATIONAL STOCK NUMBER (19 CHARACTER) 6. PART NUMBER (45 CHARACTER MAXIMUM) 7. REQUISITION OR PR NUMBER (22 CHARACTER MAXIMUM) 8. SHIP TO UIC (6 CHAR) 9. QUANTITY SHIPPED (NUMBER) 10. UNIT PRICE (NUMBER) 11. METHOD OF SHIPMENT (CARRIER NAME) 12. DATE SHIPPED (DATE MATERIAL SHIPPED) 13. DOCUMENT NUMBER (SHIPPING DOCUMENT NUMBER FROM CARRIER) Send To: Pete.Smith2@navy.mil and cynthia.Beall.ctr@NRL.navy.mil DATE OF FIRST SUBMISSION=ASREQ The Contractor shall apply the following statement to page 1 of all drawings. (Additional page marking is at the Contractors option. "DISTRIBUTION STATEMENT B - Distribution authorized to the U.S. Government agencies only" (contractor shall fill-in the reason using one of the following statements and the date of determination, which maybe the date of the contract.) - Proprietary information not owned by the U.S. Government and protected by a contractors "limited rights" statement. - Foreign Government Information to be protected and limited in distribution in accordance with the desires of the government that furnished the technical information. - Contractor performance evaluation in mangement reviews or other advisory documents evaluating programs of contractors. (Other types of information that might be a basis for assigning Distribution Statement B are) - Test and Evaluation Data - Administrative or Operational Use Publications - Software Documentation DATE OF FIRST SUBMISSION=ASREQ Block 4 - Logistics Management Information - (Provisioning Requirements) are defined in MIL-PRF-49506. The following list of LMI Data Products, described in appendix B, Worksheet (figure 2), and the LMI Data Products Dicitionary, shall be adhered to by the Contractor in delivering the data as a Provisioning Parts List (PPL). Each shall be submitted via Electronic Digital Media. The preferred program is Interactive Computer Aided Provisioning System (ICAPS)-PC. The structure and format for the transfer of Digital Media shall be in accordance with MIL-STD-1840. ICAPS-PC Program is available on https://icaps.navsea.navy.mil/. All necessary files and instructions are av ailable under "ICAPS-PC Window Topics" on this web site. Download the latest version "ICAPS (Full Installation)" and "Plain Text Instructions for installing ICAPS-PC Windows". The User Guide for ICAPS-PC Windows - PDF format or ICAPS-PC Windows User Guide MS Word 97 is also available. Output format shall be 80 character file (ASCII text) and file type LMIdelivered on a CD ROM or DVD 0010 ALLOWANCE ITEM CODE (AIC) 0020 ALLOWANCE ITEM QUANTITY 0140 COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE 0170 CONTRACTOR TECHNICAL INFORMATION CODE 0190 CRITICALITY CODE 0230 DEMILITARIZATION CODE (DMIL) 0280 ESSENTIALITY CODE 0340 HARDNESS CRITICAL ITEM (HCI) 0370 INDENTURE CODE 0430 INTERCHANGEABILITY CODE 0480 ITEM NAME 0490 ITEM NAME CODE 0560 MAINTENANCE REPLACEMENT RATE I (MRRI) 0620 MAXIMUM ALLOWABLE OPERATIMNG TIME (MAOT) ^ MINIMUM REPLACEMENT UNIT (MRU) 0680 NATIONAL STOCK NUMBER AND RELATED DATA 0690 NEXT HIGHER ASSEMBLY PROVISIONING LIST ITEM SEQUENCE NUMBER (NHA PLISN) 0700 NEXT HIGHER ASSEMBLY PROVISIONING LIST ITEM SEQUENCE NUMBER INDICATOR (NHA IND) 0740 OVERHAUL REPLACEMENT RATE (ORR) 0790 PRECIOUS METAL INDICATOR CODE (PMIC) 0830 PRODUCTION LEAD TIME (PLT) 0840 PROGRAM PARTS SELECTION LIST (PPSL) 0870 PROVISIONING CONTRACT CONTROL NUMBER (PCCN) 0880 PROVISIONING LIST CATEGORY CODE (PLCC) 0890 PROVISIONING LIST ITEM SEQUENCE NUMBER (PLISN) 0900 PROVISIONING NOMENCLATURE 0920 PROVISIONING REMARKS 0930 QUANTITY PER ASSEMBLY (QPA) 0950 QUANTITY PER END ITEM (QPEI) 1050 REFERENCE NUMBER 1060 REFERENCE NUMBER CATEGORY CODE (RNCC) 1070 REFERENCE NUMBER VARIATION CODE (RNVC) 1190 SHELF LIFE (SL) 1200 SHELF LIFE ACTION CODE (SLAC) 1240 SPECIAL MAINTENANCE ITEM CODE (SMIC) 1260 SPECIAL MATERIAL CONTENT CODE (SMCC) 1400 TOTAL QUANTITY RECOMMENDED 1470 UNIT OF ISSUE (UI) 1500 UNIT OF ISSUE/UNIT OF MEASURE PRICE (UI/UM PRICE) 1530 UNIT SIZE (^ MRU is not currently in LMI see ICAPS-PC for definition) The following list of LMI Data Products shall be submitted via Electronic Digital Media. The structure and format for the transfer of DIGITAL Media shall be in accordance with MICRO SOFT WORD format on Company letterhead 0150 CONTRACTOR FURNISHED EQUIPMENT/GOVERNMENT FURNISHED EQUIPMENT (CFEE/GFE) 0360 HAZARDOUS CODE 0390 INPUT POWER SOURCE 0630 MEAN TIME BETWEEN FAILURES (MTBF) 0640 MEAN TIME TO REPAIR (MTTR) 0750 PACKAGING CATEGORY CODE 1270 SPECIAL PACKAGING INSTRUCTION NUMBER 1310 SUPPORT EQUIPMENT EXPLANATION 1370 TECHNICAL MANUAL NUMBER 1550 UNIT WEIGHT A copy of the final drawings shall be submitted with the LMI Data. One complete set of PTD is required to be sent to: NAVSUP wss, Code N96 Peter Smith Bldg 410, 5450 Carlisle Pk Mechanicsburg, Pa. 17055 One complete set of PTD is required to be provided to USMC. MARCORSYSCOM ATTN: James Cerjan, Bldg 3500 Wing 400 Cube 411B 814 Radford Blvd STE 20343, Albany, Ga. 31704-0343 Phone 229-639-6019

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