Synopsis

Action Code: Presolicitation

Class Code: S208, Landscaping/Groundskeeping Services

NAICS: 561730

Subject: Grey Towers Historic Site Tree Maintenance Services

Solicitation Number: 12444824R0001

Set-Aside Code: Total Small-Business

Tentative Response Date: 15 January 2024, 2359 hrs. Eastern Time

Place of Performance: Milford, PA, 18337, United States of America

Description of Work:

The USDA Forest Service, Northern Research Station intends to initiate a Request for Proposal (RFP) procurement action and award a negotiated, Firm-Fixed Price, multiple year Indefinite Delivery/Indefinite Quantity (IDIQ) contract for tree maintenance services at the Grey Towers National Historic Site in Milford, PA. The Contractor shall perform tree maintenance for trees in a highly maintained formal landscape and wooded areas in various locations at Grey Towers National Historic Landmark Site.

The Period of Performance will be as follows:

Base Period – 1 February 2024 to 31 January 2025 (tentative) with four (4) twelve (12) month option periods, if exercised

Option Year 1: 1 February 2025 to 31 January 2026 (tentative)

Option Year 2: 1 February 2026 to 31 January 2027 (tentative)

Option Year 3: 1 February 2027 to 31 January 2028 (tentative)

Option Year 4: 1 February 2028 to 31 January 2029 (tentative)

The acquisition will be solicited using the procurement process prescribed in Part 12, Commercial Items, of the Federal Acquisition Regulations (FAR), in conjunction with the policies and procedures for solicitation, evaluation and award prescribed in Part 13, Simplified Acquisition Procedures; and Part 15, Contracting by Negotiation. The Government will award the contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the RFP will be the Best Value to the Government. The award may be made to a superior offeror which is not the lowest offered price, but which is significantly more technically advantageous than the lowest offer to justify the payment of a higher price. The evaluation factors are as follows: (FACTOR 1) Experience/Quality & Reliability; (FACTOR 2) Past Performance; (FACTOR 3) Equipment; (FACTOR 4) Price. Factors 1, 2 and 3 are given more weight than Factor 4.

A site visit is tentatively scheduled for Thursday, January 4th, 2024, at 10:00 am Eastern time at the USDA Forest Service, Grey Towers National Historic Site, Milford, PA 18337. Please contact Elizabeth Hawke at 570-296-9661 or via email at elizabeth.hawke@usda.gov.

Solicitation documents, plans and specifications will only be available via the Systems for Award Management (SAM) at https://sam.gov. An electronic copy of Solicitation Number: 12444824R0001 will be posted on this site on or about December 21, 2023 (tentative). No hard copies will be issued and no written or fax requests will be accepted. Tentative date for proposals due date via email is Monday, January 15, 2024, by 2359 hrs., Eastern Time. Proposals shall be e-mailed to Patrick C. Jones at patrick.jones2@usda.gov with a courtesy copy to Amelia Davila-Garcia at amelia.davila-garcia@usda.gov. Telephone, faxed, or in person/mail are not accepted. Be aware that large attachments may increase the time required to deliver an email. It is the offeror’s responsibility to verify offer was received. Offers received after the due date and time shall not be considered. Email Address Subject Line: GTHS Tree Maintenance Services, 12444824R0001.

The NAICS Code for this project is 561730 with a size standard of $9.5 million. It is the contractor’s responsibility to monitor SAM.gov for any amendments. All contractors must be registered in System for Award Management (SAM) database at: https://sam.gov as required by FAR 4.1102. Also, contractors who receive a federal contract of $150,000.00 or more are required by legislation to submit an annual VETS-4212 Report on your employment of targeted veterans. Information on submitting your report may be obtained by accessing the following Internet web site: https://www.dol.gov/agencies/vets/programs/vets4212.

Service Contract Act Wage Rates will be applicable. Award will be made as a whole to one offeror. This procurement is set aside 100% for small business concerns.

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