The Mission and Installation Contracting Command-Installation Readiness Center on behalf of the Mission and Installation Contracting Command-Belvoir, intends to issue a solicitation for a contractor to provide Base Operations Support Services at the U.S. Army Ft. Belvoir, VA.

Description of Services: This is a non-personal services contract to provide Base Operations and Maintenance Services at Ft. Belvoir, VA. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS. The Contractor is responsible for providing all parts required for Preventive Maintenance Orders (PMOs) and all repair parts required for Demand Maintenance Orders (DMOs). The following is a list of Common Level of Services (CLS) that will be included in this acquisition:

CLS # Services Description

200 Unaccompanied Management

400 Facilities Engineering Services Management

403 Solid Waste Management

404 Grounds Maintenance

408 Snow and Ice Removal

411 Facility Maintenance

420 Maintenance Surfaced and Unsurfaced

510 Pest Management Services

Solicitation: The Government anticipates a solicitation release date on or about November, 2023, through sam.gov website.

Requests for printed copies of the solicitation will not be accepted.

Contract type: A Firm Fixed-Price contract is anticipated, and award will be made to the offeror who provides a proposal that best meets the Governments requirement. All requirements, evaluation criteria, basis for award and proposal due date will be provided as part of the solicitation.

Period of Performance: The anticipated period of performance will be a 60-day phase in, 10-month Base period and four one-year options to include the six-month extension under FAR 52.217-8. The anticipated full period of performance is period of October 01, 2024, to 30 September, 2029.

Competition Status: This requirement will be an 8(a) small business set aside under NAICS Code 561210 Facilities Support Services with the size standard of $47,000,000.00.

Vendor Requirements: All prospective offerors must have a Commercial and Government Entity Code (CAGE Code) and must have completed Representations and Certifications through the System for Award Management (SAM) at https://sam.gov.

2. NOTICE OF SITE VISIT

A site visit will be held at Building 1442, Belvoir, VA 22060 on 25 October 2023 beginning 9:00 am EST. There will be a tour of facilities and short briefing conducted during the site visit. The purpose of the site visit is to allow Offerors to see the site and to Offeror make notes of questions for submission to the Contracting Officer at a later date. Prospective Offerors are highly encouraged to attend the site visit. Remarks and explanations provided by Government representatives during the site visit shall not change the terms of the RFP. Any change to the RFP terms will be conveyed through an amendment to the RFP. Failure to attend the site visit will not disqualify the Offeror; however, the Offeror acts at its own risk and will not be relieved from complying with the terms and conditions of any resultant contract by reason of such failure. In no event will a failure to inspect the site constitute grounds for a claim after award of a contract.

Offerors are limited to two (2) attendees per firm due to room space limitations. Offerors must notify the Contracting Officer and Contract Specialist, by electronic mail no later than 2:00 PM CST on 18 October 2023, if attending the site visit. Include in the Subject Line: “W5168W24R0010, Site Visit.” Notification shall include full name, company, email address and phone number. If no response is received, the conference may be cancelled. No other pre-proposal conference will be scheduled. Attendance is at the expense of the Offerors. The Government cannot guarantee access to Ft. Belvoir at any other time.

Attendees must arrive on time to be included in the site visit. The visit will start promptly at 9:00 AM EST and anyone arriving after that time will be denied admission. Be advised that Ft. Belvoir is a limited access installation, and people entering its gate are subject to entrance requirements and possible search. To gain access to Ft. Belvoir, attendees must complete the PASS Application, Attachment T1, then email it to Contracting Officer and Contract Specialist no later than 2:00 PM EST, 18 October 2023. Attendees must arrange their travel to accommodate for these procedures. It is the responsibility of the Offeror to gain access to the Government installation.

All Ft. Belvoir visitors who do not possess a military identification card or Common Access Card (commonly called a CAC card and issued to government employees and authorized contractors) must undergo a computer background check of individual records through the National Crime Information Center prior to gaining entry to the proving ground. These checks are conducted by Ft. Belvoir’s Visitor Control Center when receipt of the PASS Application is received. All visitors must also possess: 1) Drivers license; 2) Vehicle registration; 3) Proof of insurance.

Since these background checks require U.S. or Canadian identification, they cannot be conducted on visitors who are not U.S. or Canadian citizens. This means that unescorted access to Ft. Belvoir for these individuals will no longer be granted. Other foreign nationals may only obtain access to Ft. Belvoir by being always escorted by an authorized official.

The Visitor Control Center is open for visitor background checks and credentialing Monday through Thursday 7:00 AM to 17:30. All attendees shall use the main gate to access the facility.

Comments and/or questions are prohibited to be asked during the site visit. Offerors shall submit all comments and/or questions in writing to be answered later. This will ensure all Offerors have the same opportunity to receive a correct and accurate answer. This also removes any risk of an incorrect answer being provided verbally without first verifying its accuracy. All comments and/or questions must be submitted via a SINGLE email per Offeror, preferably in a Microsoft Word document attached to the e-mail. Submit to the point of contact in paragraph 1.1 above no later than 2:00 PM CST on Wednesday, 1 November 2023.

At the site visit, there will be no cameras, audio recordings, or videotaping or other recordings allowed, except that done by the Government. Cellular phones with cameras are allowed, but no pictures are permitted to be taken.

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