VIDEO DOORBELL SYSTEM FOR BUREAU OF INDIAN AFFAIRS, SOUTHERN PLAINS REGIONAL OFFICE, PAWNEE AGENCY

GENERAL
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Solicitation No. is 140A0324Q0001 and is a request for quotes.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04 Effective June 2, 2023.

AWARD TYPE
The Government contemplates awarding a Firm-Fixed-Price (FFP) Purchase Order.

SET A-SIDE
This procurement is being set aside 100% for Indian Small Business Economic Enterprises (ISBEE) in accordance with the Buy Indian Act Regulations. Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Small Business Economic Enterprises (Subpart 1480.8). Any acquisition resulting from this solicitation will be from such a concern. Offers received from firms that are not ISBEE¿s will not be considered and will be rejected. As part of your quote, you must complete and return the Indian Economic Enterprise Representation form, DIAR Clause 1452.280-4.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE
NAICS Code: 561621, Security Systems Services, with a small business size of $25m.

ANTICIPATED DELIVERY TERMS
Contractor must notify the point of contact in the award document to confirm work schedule, which has to be done with Monday through Friday between the hours of 8:00 am and 4:30 pm. No work can be done on Federal Holidays and weekends. Location of work is Pawnee Agency, 850 Agency Road, Pawnee, OK 74058. Kari Hart is the local contact and can be reached at 918-285-0502, email is kari.hart@bia.gov.

DESCRIPTION/SPECIFICATIONS
The Bureau of Indian Affairs has a need for the installation of a video intercom door system. The specifications are listed below. The Government is not brand naming, but products need to meet or exceed what is stated.

Provide and Install AiPhone JPS-4AEDF 7 touchscreen flush video intercom door station kit.
Provide and install 6 JP-4HD Video Sub-Master Station with touchscreen.
Provide and install all cables and other materials need for the video doorbell.

CONTACT INFORMATION:
Any questions should be directed to Jocelyn LittleChief, Contracting Officer; phone (580) 450-5740. Email: jocelyn.littlechief@bia.gov. To setup a site visit contact Kari Hart at 918-285-0502.

INSTRUCTIONS, CONITIONS AND NOTICES TO OFFERORS:
Quotes shall be submitted by email. All quotes are due November 9, 2023, 5:00pm Central Standard Time and should include the following:
1. SF-1449
2. Product brochures/specifications/pictures that will support that what you are proposing will meet or exceed specifications.
3. DIAP 1452.280-4; Certification that you meet the definition of an Indian Small Business Economic Enterprise.
4.Schedule to have all items installed

All contractors submitting quotes must be registered in the SAM at www.sam.gov at the time quotes are due. To register or learn more about SAM, go to http://www.sam.gov.

FAR CLAUSES
The following FAR Clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items; FAR 52.212-3, Offeror Representations and Certifications Commercial Items; FAR 52.212-4, Contract Terms and Conditions Commercial Items; and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. In paragraph (b) of FAR 52.212-5(b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving; FAR 52.225-1 Buy American Act-Supplies; FAR 52.232-33, Payment by Electronic Funds, 52.232-99, Providing Accelerated Payment to Small Business Subcontractors.

DIAR CLAUSES
1452.204-70 Release of Claims (JUL 1996)
1452.228-70 Liability Insurance (JUL 1996)

1452.280-1 Notice of Indian Small Business Economic Enterprise set-aside. (FEB 2021)

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected. (End of provision)

1452.280-4 Indian Economic Enterprise representation. (FEB 2021)

(a) The offeror represents as part of its offer that it [ ] does [ ] does not meet the definition of Indian Economic Enterprise (IEE) as defined in DIAR 1480.201 and that it intends to meet the definition of an IEE throughout the performance of the contract. The offeror must notify the contracting officer immediately in writing if there is any ownership change affecting compliance with this representation.
(b) Any false or misleading information submitted by an enterprise when submitting an offer in consideration for an award set aside under the Buy Indian Act is a violation of the law punishable under 18 U.S.C. 1001. False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287. (End of provision)

EVALUATION

Evaluation - Commercial Products and Commercial Services.(NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
Award will be made using a Lowest Price Technically Acceptable (LTPA) approach; the Government will award to the lowest priced offeror that is determined to meet or exceed the specifications and provides the best delivery and setup time.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

The Federal Acquisition Regulation clauses and provisions are available on the internet at:
http://www.acqusition.gov or may be requested from the Contracting Officer.

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