ADDENDUM 1

Please see the Q&As uploaded for the following project.

Response date remains as August 21, 2023 @ 11:00 am (CDT)

Full and Open Proposal Request– A-E Services for studying the storm water drainage
conditions of Vance Air Force Base at Enid, OK and the Kegelman Auxiliary Air Field near Jet, OK.

SYNOPSIS:
THIS ANNOUNCEMENT IS NOT A REQUEST FOR FEE PROPOSAL. NEITHER THE GOVERNMENT NOR ASRC FEDERAL FIELD
SERVICES (AFFS) WILL PAY OR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE
GOVERNMENT AND AFFS IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

Arctic Slope Regional Corporation Federal Field Services, AFFS, is seeking a qualified engineering
firm in the Architect-Engineering industry to conduct a storm water drainage study and provide
engineering recommendations for future engineering projects to improve the existing conditions.

This requirement is being procured in accordance with the Brooks Act as implemented in FAR 36.6.
Applicable NAICS is 5413, Architectural, Engineering, and Related Services. This is a free and open
proposal request. All firms will be required to submit SF330 for this proposal request.
SCOPE OF SERVICE REQUIRED:
Refer to Appendix 1 – Statement of
.
TYPE OF CONTRACT CONTEMPLATED:
AFFS is contemplating awarding a firm fixed price contract . Only A-E Teams responding to this
solicitation and found to be qualified will be considered for the award of the design project.

ESTIMATED START AND COMPLETION DATES:
The estimated start date via a notice to proceed (NTP) is during the Summer of 2023. The period of
performance from the date of the NTP is 198 Calendar Days.

The qualified firm must perform the work required within the limits of the agreed to schedule.

Professional architects, engineers, and related design disciplines familiar with work may be
directed to attend in-person, on-site milestone meetings as well as to conduct some milestone
meetings as teleconferences. See Appendix 1 – Statement of Work for more information regarding
project milestones.

RESPONSE TO SOLICIATION SUBMISSION REQUIREMENTS:
A-E Teams will be selected in accordance with FAR section 36.602-1. A-E Teams must submit a SF330
package of qualifications for review by ASFF and approved by Vance AFB Government Personnel.

AFFS shall evaluate each potential A-E Team in terms of its:
1) Professional qualifications necessary for satisfactory performance of required services;

2) Specialized experience and technical competence in the type of work required, including, where
appropriate, experience in energy conservation, pollution prevention, waste reduction, and use of
recovered materials;
3) Capacity to accomplish the work in the required time;
4) Past performance on contracts with Government agencies and private industry in terms of cost
control, quality of work, and compliance with performance schedules;
5) Location in the general geographical area of the project and knowledge of the locality of the
project; provided, that application of this criterion leaves an appropriate number of qualified
firms, given the nature and size of the project. AFFS will consider the general geographical area
to be approximately 300 miles.
6) Acceptability under the other appropriate evaluation criteria.
The SF330, parts A thru G should be limited to 20 numbered pages of easily readable text (size 11
font), graphics and pictures. SF330 part H may also be included, is not limited in length, and is
not required.

SELECTION PROCESS:
The intent of the AFFS and A-E Team arrangement is to facilitate the timely, transparent and
efficient teaming between the A-E Team and AFFS to meet the needs of Vance AFB.

Within two weeks of receipt of SF330 packages, a committee comprised of AFFS staff architects,
engineers, and leadership will review the package according to FAR 36.602-2 thru 36.602-5. A short
list of firms will be selected, based on the judgement of the committee and number of interested
sources.

Submissions will be ranked in the following manner:
1) Submissions will be evaluated based on stated services in the SF330.
2) Each committee member will independently review the SF330s and rank the suitability for each A-E
Team based on the submission requirements listed above.
3) The committee will meet, and by consensus agree to the rankings of the highest qualified A-E
Team for the project based on the provided information in the SF330.
4) The rankings will be shared with the 71ˢᵗ ISS/CE Flight representatives. With concurrence, AFFS
Local Purchase will begin negotiating a fee for the project.
5) Upon conclusion of the fee negotiations, the A-E Team will proceed with the design process in
accordance with Appendix 1 and at the direction of the AFFS managing Architect or Engineer.

APPENDIX 1
Statement of Work

All questions will need to be emailed to Shari Lamunyon - shari.lamunyon.ctr@us.af.mil and Betty Kliewer - betty.kliewer.ctr@us.af.mil.

All interested firms will need to have their packets emailed to Shari Lamunyon - shari.lamunyon.ctr@us.af.mil and Betty Kliewer - betty.kliewer.ctr@us.af.mil.

LATE RESPONSES WILL NOT BE ACCEPTED.

Attachments/Links