The information provided herein is to serve as an introduction for prospective vendors who may wish to join the Portsmouth Naval Shipyard Fastener Program. This special notice does not constitute a sources sought, presolicitation notice, nor does further engagement implicate the government in an award or agreement.

The Portsmouth Naval Shipyard Fastener Program Basic Ordering Agreement (BOA) book is a catalog of technical procurement requirements for fasteners designated for use in critical defense applications. Due to the critical nature of these fasteners, they require the highest level of quality assurance, material control, and attention to detail. The primary source for design, material, testing, and quality assurance requirements of the subject fasteners is Electric Boat (EB) Specification 688-1864K. Secondary to EB Specification 688-1864 are other specifications such as (not all-inclusive) MIL-STD-1222, MIL-STD-2132, MIL-DTL-16232, NASM 25027, NASM 17828, NASM 17829, AMS-QQ-P-416, SAE J121, SAE J122, and SAE J123. All required specs are available with an approved and active DD2345 form in the Joint Certification Program. Further information on the JCP is available upon request.

Prior to acceptance into the Portsmouth Naval Shipyard Fastener Program, procedures used by any prospective vendor (or sub vendor) for Liquid Penetrant Inspections, Magnetic Particle Inspections, and Zinc Phosphate Coating will need to be submitted and approved by Portsmouth Naval Shipyard.

Enclosure (B) of the BOA book outlines the Material Certifications necessary to provide with each lot of fasteners supplied. The Material Certifications must be traceable to their applicable fasteners through the use of a unique traceability number marked on each fastener supplied.

These Material Certifications are important as they form a part of the Objective Quality Evidence (OQE) we maintain for the service life of the fasteners. The ability to effectively provide/communicate the required Material Certifications is essential to Portsmouth Naval Shipyard’s validation of the material received. Prospective vendors must be able to demonstrate their ability to maintain traceability of material through the entire manufacturing process.

Material awarded on purchase orders under the BOA shall be evaluated prior to being placed into a ready-for-use status by a process we call “receipt inspection”. During receipt inspection, key attributes of the material will be re-evaluated/re-tested (e.g., mechanical properties, chemical properties, dimensional check, cleanliness check, plating evaluation, etc.). The receipt inspection process we perform is required to prevent discrepant material from affecting the readiness of the US Navy, and is in addition to any inspections conducted by Defense Contract Management Agency (DCMA) personnel. Based on the outcome of the receipt inspection, the material will either be accepted or rejected.

Questions may be directed to the Contract Specialist writing the Fastener BOA, Tom Fuller, thomas.g.fuller17.civ@us.navy.mil, (207) 690-1655

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