This is a request for quotation (RFQ) for Janitorial Services for the Little Shell Service Unit, Little Shell Tribe Health Care Facility, 425 Smelter Avenue NE, Great Falls, Montana, 59404.

This procurement is being conducted under Simplified Acquisition Procedures pursuant to the authority of FAR 13, Simplified Acquisition Procedures; and FAR 37.101, Nonpersonal Services Contract.

The Little Shell Service Unit intends to award a firm fixed price purchase order to the contractor.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-07. The associated North American Industry Classification System code is 561720, Janitorial Services.

B.1 PRICE SCHEDULE – PROFESSIONAL CLEANING SERVICES FOR THE LITTLE SHELL SERVICE UNIT TO INCLUDE CONSUMABLE SUPPLIES

Monday through Friday 8:00am to 4:30pm

12 Months @: $_____________ Per Month

Grand Total: $_____________

Consumable Supplies will be provided by the contractor and replenished as needed. Consumable supplies include but not limited to: Toilet Tissue, Hand Towels, Trash Liners, Hand Soap, and Hand Sanitizer.

Proposals must be inclusive of transportation, meals, insurance, per diem and lodging.

All federal holidays and overtime are not part of this request, at this time.

The Government reserves the right to reschedule access to the site for cleaning to allow for meetings and/or other previously unscheduled events. Forty-eight (48) hours’ notice will be given to the contractor for all unscheduled events.

This contract is subject to the Service Contract Labor Standards per FAR 52.222-41. Wage rates are included.

B.2 PERIOD OF PERFORMANCE:

Period of performance shall be for a 12 month period from date of award.

B.3 BACKGROUND:

The Little Shell Tribe was federally recognized in 2021 and subsequently entered in to a lease on a healthcare clinic to provide outpatient healthcare services to the population it serves. The clinic provides routine outpatient care to tribal members.

B.4 OBJECTIVE / DELIVERABLES:

The purpose of this contract is to award a contract for janitorial services. The contractor will perform the full range of custodial duties in assigned areas within the clinic. The building is approximately 8,900 square feet.

Shall be knowledgeable and perform services using infection control practices in accordance with accreditation standards, IHS policy and procedures, OSHA, and other regulating agencies and laws.

B.5 NON-PERSONAL SERVICES CONTRACT:

This procurement is a Nonpersonal Health Care Service Contract, as defined in FAR 37.101, under which the Contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the professional aspects of services rendered. The Contractor shall indemnify the Government for any liability producing acts or omissions by the Contractor, its employees and agents occurring during contract performance.

B.6 SCOPE OF WORK

The contractor will provide general janitorial duties in accordance with the listed job description below and replace/refill all cleaning supplies, toilet tissue, hand towels, soap/hand sanitizer, cleansers, etc. as needed.

WAITING AREA

• Detail Dust - High And Low Areas
• Spot Clean All Walls, Light Switches And Doors
• Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner
• Vacuum Or Brush Upholstered Furniture
• Arrange Furniture
• Empty And Remove Trash, Replace Liner If Needed
• Spot Clean Carpet, i.e. Spills
• Detail Vacuum All Carpet
• Detail Vacuum - Corners And Edges
• Dust Mop Hard Surface Floors
• Damp Mop Hard Surface Floors- Use Appropriate Cleaner
• Clean All Ceiling Vents
• Vacuum/Sweep Floors

RECEPTION/NURSES STATIONS

• Detail Dust - High And Low Areas
• Spot Clean All Walls, Light Switches And Doors
• Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner
• Vacuum Or Brush Upholstered Furniture
• Clean And Sanitize Telephones
• Arrange Furniture
• Empty And Remove Trash, Replace Liner If Needed
• Spot Clean Carpet, i.e. Spills
• Detail Vacuum All Carpet
• Detail Vacuum - Corners And Edges
• Dust Mop Hard Surface Floors
• Spot Mop Stains And Spills Using Appropriate Cleaner
• Damp Mop Hard Surface Floors- Use Appropriate Cleaner

PATIENT/EXAM AREAS

• Detail Dust - High And Low Areas
• Spot Clean All Walls, Light Switches And Doors
• Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner
• Vacuum Or Brush Upholstered Furniture
• Clean And Sanitize Telephones
• Arrange Furniture
• Empty And Remove Trash; Except Bio-Hazard/Sharps
• Detail Vacuum All Carpet
• Detail Vacuum - Corners And Edges
• Dust Mop Hard Surface Floors
• Damp Mop Hard Surface Floors- Use Appropriate Cleaner
• Clean Exam Table
• Clean Sink

LAB/MEDICAL AREAS

• Detail Dust - High And Low Areas
• Spot Clean All Walls, Light Switches And Doors
• Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner
• Vacuum Or Brush Upholstered Furniture
• Clean And Sanitize Telephones
• Arrange Furniture
• Empty And Remove Trash; Except Bio-Hazard/Sharps
• Detail Vacuum All Carpet
• Detail Vacuum - Corners And Edges
• Dust Mop Hard Surface Floors
• Damp Mop Hard Surface Floors- Use Appropriate Cleaner
• Clean All Ceiling Vents
• Clean Sink

OFFICES

• Dust All Horizontal Surfaces Within Normal Reach
• Detail Dust - High And Low Areas
• Spot Clean All Walls, Light Switches And Doors
• Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner
• Vacuum Or Brush Upholstered Furniture
• Clean And Sanitize Telephones
• Empty And Remove Trash, Replace Liner If Needed
• Spot Vacuum All Carpet
• Spot Clean Carpet, i.e. Spills
• Detail Vacuum All Carpet
• Detail Vacuum - Corners And Edges
• Dust Mop Hard Surface Floors
• Spot Mop Stains And Spills Using Appropriate Cleaner
• Damp Mop Hard Surface Floors- Use Appropriate Cleaner

HALLWAYS

• Detail Dust - High And Low Areas
• Spot Clean All Walls, Light Switches And Doors
• Spot Vacuum All Carpet
• Spot Clean Carpet, i.e. Spills
• Detail Vacuum All Carpet
• Detail Vacuum - Corners And Edges
• Dust Mop Hard Surface Floors
• Spot Mop Stains And Spills Using Appropriate Cleaner
• Damp Mop Hard Surface Floors- Use Appropriate Cleaner
• Clean And Polish Drinking Fountains

RESTROOMS

• Empty Trash, Refill Supply Dispensers
• Clean Mirrors, Counters, Partitions And Chrome
• Sweep And Mop Floor
• Clean And Disinfect Restroom Fixtures

BREAKROOM/ KITCHEN

• Detail Dust - High And Low Areas
• Spot Clean Vending Machines, Walls And Light Switches
• Arrange Furniture
• Spot Vacuum All Carpet
• Spot Clean Carpet, i.e. Spills
• Detail Vacuum All Carpet
• Detail Vacuum - Corners And Edges
• Dust Mop Hard Surface Floors
• Damp Mop Hard Surface Floors- Use Appropriate Cleaner
• Damp Wipe All Lunchroom Tables
• Damp Wipe Eating Area Chairs
• Damp Wipe Countertops Using Appropriate Cleaner
• Clean Sinks Using Appropriate Cleaner
• Clean Coffee Machine/Station
• Vacuum/Sweep Floors
• Damp Clean Interior And Exterior Of Microwave
• Empty And Remove Trash

UTILITY ROOMS

• Detail Dust - High And Low Areas
• Spot Clean All Walls, Light Switches And Doors
• Spot Vacuum All Carpet
• Sweep Hard Surface Floors
• Spot Mop Stains And Spills Using Appropriate Cleaner

CONFERENCE/OTHER ROOMS

• Dust All Horizontal Surfaces Within Normal Reach
• Detail Dust - High And Low Areas
• Spot Clean All Walls, Light Switches And Doors
• Damp Wipe Horizontal Surfaces-Use Appropriate Cleaner
• Vacuum Or Brush Upholstered Furniture
• Clean And Sanitize Telephones
• Arrange Furniture
• Empty And Remove Trash, Replace Liner If Needed
• Spot Vacuum All Carpet
• Spot Clean Carpet, i.e. Spills
• Detail Vacuum All Carpet
• Detail Vacuum - Corners And Edges

B.7 EQUIPMENT AND SUPPLIES:

Contractor shall furnish all necessary cleaning equipment, cleaning supplies (cleaning agents, disinfectants, etc.) and consumables inclusive of but not limited to: toilet tissue, towels, trash liners, hand sanitizer and hand soap to perform the requirements of the contract.

B.8 KNOWLEDGE

Must have a basic knowledge of common cleaning solvents, cleaning tools, and equipment in a healthcare facility. Must know the proper uses of a variety of special cleaning and sanitizing solutions, and must be able to remove different kinds of stains from a wide variety of surfaces.

Experience and training that furnish the knowledge, skills, and abilities needed to perform the duties of this position consistent with accepted practices of the trade. Ability to read, understand, and apply instruction and other materials related to the job.

Work requires standing, stooping, bending, climbing, crawling, and kneeling for extended periods in uncomfortable positions. Worker may lift and move materials weighing up to 40 pounds and, occasionally heavier items with assistance.

B.9 SUPERVISION.

Contractor shall provide adequate personnel and supervision.

B.10 ASSUMPTIONS

Contractor will work with COR to obtain all the required security paperwork to start work. It is the responsibility of the COR and contractor to provide all the required documentation to begin work.

B.11 CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

B.12 CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR shall be responsible for:

(1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes;

(2) Interpreting the Statement of Work;

(3) Technical evaluation as required;

(4) Technical inspections and acceptance; and

(5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

B.13 INVOICE SUBMISSION AND PAYMENT:

The Contractor shall submit its invoice to the Little Shell Service Unit.

Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) DO/TO/PO/Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database.

Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

B.14 PRO-CHILDREN ACT:

The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded childrens services are provided.

B.15 CHILD CARE NATIONAL AGENCY CHECK AND INVESTIGATION (CNACI):

A CNACI must be completed for all Indian Health Service (IHS) contractor personnel within the Billings Area. Public Law (P.L.) 101-630, Indian Child Protection and Family Violence Prevention Act and P.L. 101-647, Crime Control Act of 1990, require the IHS to conduct a character and criminal history background investigation on all contractors performing services in IHS facilities. Fingerprints must also be taken as part of the pre-employment process and must be completed before the provider is allowed to work.

B.16 SPECIAL CONTRACT REQUIREMENTS:

Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences. The Privacy Act of 1974 mandates that the Contractor maintain complete confidentiality of all administrative, medical and personnel records, and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violation of such confidentiality shall be cause for adverse action. IHS shall provide training on the Freedom of Information Act and the Privacy Act. All IHS regulations and policies applicable to these Acts shall be enforced. The contractor shall comply with IHS facility infection control and safety procedures, practices, and standards.

B.17 PROPOSAL SUBMISSION INSTRUCTIONS:

In order to be considered for award, contractor must (1) provide quotation for all items listed, (2) provide copy of three contracts similar in scope to this service.

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

All responsible offerors may submit a quote, which shall be considered by the Agency. Proposals will only be accepted via email to tanya.schwab@ihs.gov and Prudence Yellow Owl at prudence.yellowowl@ihs.gov in response to this RFQ.

Any questions shall be submitted via email to both Tanya Schwab at Tanya.schwab@ihs.gov and Prudence Yellow Owl at prudence.yellowowl@ihs.gov.

PROVISIONS AND CLAUSES: The following FAR provisions and clauses apply to this acquisition.

FAR

No. Clause No. Title Date

1. 52.204-7 System for Award Management Oct 2018
2. 52.204-8 Annual Representations and Certifications Sep 2021
3. 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011
4. 52.204-13 System for Award Management Maintenance Oct 2018
5. 52.204-16 Commercial and Government Entity Code Reporting Aug 2020
6. 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020
7. 52.204-19 Incorporation by Reference of Representations Dec 2014

And Certifications

1. 52.211-18 Variation in Estimated Quantity Apr 1984
2. 52.213-4 Terms and Conditions—Simplified Acquisitions Jul 2021

(Other Than Commercial Items)

1. 52.215-5 Facsimile Proposals Oct 1997
2. 52.217-8 Option to Extend Services Nov 1999
3. 52.219-6 Notice of Total Small Business Set-Aside Nov 2020
4. 52.219-28 Post-Award Small Business Program Representation Sep 2021
5. 52.222-22 Previous Contracts and Compliance Reports Feb 1999
6. 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020
7. 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014
8. 52.222-43 Fair Labor Standards Act and Service Contract Labor Aug 2018

Standards-Price Adjustment (Multiple Year and Option Contracts)

1. 52.222-44 Fair Labor Standards Act and Service Contract Labor May 2014

Standards-Price Adjustment

1. 52.223-5 Pollution Prevention and Right-to-Know Information May 2011
2. 52.223-6 Drug-Free Workplace May 2001
3. 52.223-18 Encouraging Contractor Policies to Ban Text Messaging Jun 2020

While Driving

1. 52.224-1 Privacy Act Notification Apr 1984
2. 52.224-2 Privacy Act Apr 1984
3. 52.227-14 Rights in Data-General May 2014
4. 52.232-18 Availability of Funds Apr 1984
5. 52.237-2 Protection of Government Buildings, Equipment, Apr 1984

And Vegetation

1. 52.237-3 Continuity of Services Jan 1991
2. 52.242-15 Stop-Work Order Aug 1989
3. 52.242-17 Government Delay of Work Apr 1984
4. 52.243-1 Changes-Fixed Price; Alternate I (Apr 1984) Aug 1987
5. 52.249-4 Termination for Convenience of Government Apr 1984

(Services)(Short Form)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION
REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

HHSAR

Clause No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment DEC 2015

Opportunity Investigations

352.223-70 Safety and Health DEC 2015

352.224-70 Privacy Act DEC 2015

352.226-1 Indian Preference DEC 2015

352.226-2 Indian Preference Program DEC 2015

352.227-70 Publication and Publicity DEC 2015

352.237-70 Pro-Children Act Dec 2015

352.237-71 Crime Control Act—Reporting of Child Abuse Dec 2015

352.237-72 Crime Control Act—Requirement for Background Checks Dec 2015

352.237-73 Indian Child Protection and Family Violence Act Dec 2015

352.237-75 Key Personnel Dec 2015

352.239-74 Electronic and Information Technology DEC 2015

Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov

FAR Deviation Clause

Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal

Contractors

September 30, 2021

PART 52—SOLICITATION PROVISIONS AND CONTRACT CLAUSES

*****

Subpart 52.2—Text of Provisions and Clauses

*****

[52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.]

ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021) (DEVIATION)

(a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https://wwwsaferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of clause)

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