Pension Administration Software (Великобритания (Англия, Шотландия, Уэльс) - Тендер #51448674)

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Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

Cyngor Gwynedd Council

Uned Cyllid / Finance Department, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street

Caernarfon

LL55 1SH

UK

Telephone: +44 01286679200

E-mail: arwelapifanevans@gwynedd.llyw.cymru

NUTS: UKL12

Internet address(es)

Main address: http://www.gwynedd.llyw.cymru

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Pension Administration Software

II.1.2) Main CPV code

75100000

II.1.3) Type of contract

Services

II.1.4) Short description

Gwynedd Council on behalf of the Gwynedd Pension Fund is awarding a contract for the

delivery of Pension Administration Software for the duration of five years from the 17th of Sept 2024 to the 16th of Sept 2029.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 1 593 315.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKL12

II.2.4) Description of the procurement

The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible for a

supplier other than the incumbent to continue this service for technical reasons. There are

no reasonable alternatives and the parameters of the procurement (including timescales)

are driven by the circumstances the Council finds itself in and have not been artificially

narrowed. These circumstances are:

1. The impact and timing of McCloud on LGPS funds meaning that it is not possible to scope

the technical requirements or implement a transition to a new supplier to coincide with the

current contract cycle.

2. The unreasonable cost (due to scarcity) of resource to dedicate to a transition to a new

supplier, due to difficulty recruiting staff within pensions administration.

3. LGPS changes to the re-evaluation dates of pensions have altered the technical

parameters of the system in a manner that can only be met by the incumbent system.

4. The above changes in pensions law and guidance (which have been outside of the control

of the Council) mean that the timescales required for procurement and transition to a new

supplier (between 12 -18 months) are such that it is not technically possible for any other

provider to fulfil the Council"s service requirements at the time required (Regulation

32(2)(c) relied on in the alternative).

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation:

Award of a contract without prior publication of a call for competition in the cases listed

below.

The services can be provided only by a particular economic operator for the

following reason:

absence of competition for technical reasons

Explanation:

Regulation 32(2)(b)(ii) of the regulations states:

(2) The negotiated procedure without prior publication may be used for public works

contracts, public supply contracts and public service contracts in any of the following

cases:—

(b)where the works, supplies or services can be supplied only by a particular economic

operator for any of the following reasons:—

(ii)competition is absent for technical reasons,

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract/concession

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

22/01/2024

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Heywood Pension Technologies

2nd Floor, 3 Barrington Road

Altrincham

WA141GY

UK

Telephone: +44 1615280887

NUTS: UKD3

The contractor is an SME: Yes

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 1 593 315.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138570.

(WA Ref:138570)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

16/02/2024

Information added to the notice since publication.

Additional information added to the notice since it"s publication.

Commodity Categories

Commodity Categories

Delivery Locations

Delivery Locations

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

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