Framework Agreement for the Provision of Minor Works of Adaptation in Public and Private Sector Housing and Major Works of Adaptation in Public Sector Housing (Великобритания (Англия, Шотландия, Уэльс) - Тендер #45804786)

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Contract notice

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Contact person: Connor Thomas

Telephone: +44 1443863161

E-mail: Thomac21@caerphilly.gov.uk

NUTS: UKL16

Internet address(es)

Main address: https://www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for the Provision of Minor Works of Adaptation in Public and Private Sector Housing and Major Works of Adaptation in Public Sector Housing

Reference number: CCBC/PS2468/23/CT

II.1.2) Main CPV code

45262700

II.1.3) Type of contract

Works

II.1.4) Short description

Internal and external minor and major works of adaptation for residential buildings.

II.1.5) Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Minor Works

II.2.2) Additional CPV code(s)

44115000

44115800

45211000

45300000

45400000

45450000

71326000

45213316

45340000

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

Caerphilly County Borough Council are seeking suitably qualified contractors to perform minor works which may include but are not limited to grab rails, key safes, handrails, small ramps, steps etc. Some works are required to be completed same day/next day to facilitate hospital discharge.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Two years with the option to extend for a further period of up to 24 months

II.2.9) Information about the limits on the number of candidates to be invited II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Major Works of Adaptation – Internal

II.2.2) Additional CPV code(s)

44115000

44115800

45262700

45300000

45400000

45442110

45450000

50700000

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

Major works of internal adaptation performed in public domestic properties.

Works estimated to be between GBP1,001 and over in value up to a maximum of GBP17,999 for Showers and Associated Works internal.

Works include but are not limited to wet rooms/shower installations and associated non-structural Works. Works may also include kitchen adaptations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Two years with the option to extend for a further period of up to 24 months

II.2.9) Information about the limits on the number of candidates to be invited II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Major Works of Adaptation – External

II.2.2) Additional CPV code(s)

44115000

45210000

45211000

45262700

45300000

45450000

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

Major external works of Adaptation.

Works estimated to be between GBP1,001 and GBP17,999 in value for external works and any associated internal works.

Works may include but are not limited to ramps, steps, walls, and installation of doors. Associated works may also incorporate wet rooms, kitchen adaptations, increased accessibility in and around the dwelling, structural works, and extensions

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Two years with the option to extend for a further period of up to 24 months

II.2.9) Information about the limits on the number of candidates to be invited II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

LOT 4

II.2.2) Additional CPV code(s)

45262800

44112000

44115000

44115800

44220000

44230000

45210000

45211340

45211350

45262690

45262700

45300000

45400000

45450000

50700000

71315000

45340000

45341000

34953000

44233000

44411400

39144000

45211310

45330000

45332200

45262500

45262522

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

Caerphilly County Borough Council are seeking suitably qualified contractors to perform works for extensions and structural works including all associated works.

This lot will also be utilised to tender for works in any other Lot from 1-3 should there be issues with contractor availability and will be used at the Council’s discretion.

Should work previously offered in Lots 1-3 be offered in Lot 4, contractors who have already had the opportunity to undertake the Work within their respective Lot will be excluded in this process.

All work offered within this Lot will be via mini competition using Proactis Quick Quotes

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The duration of the Framework Agreement will be for a period of two (2) years with the option to extend by twenty-four (24) months

II.2.9) Information about the limits on the number of candidates to be invited II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Contract performance conditions set out within the ITT.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 999

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/10/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/10/2023

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

As and when contract is due for renewal it will be extended or renewed in line with current regulations.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER. THE SPD QUESTIONNAIRE MUST BE SUBMITTED VIA SELL2WALES HOWEVER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Follow the relevant steps,

3. Make a note of the Organisation ID and User Name, then click ‘Register’;

4. You will then receive an email from the system asking you follow a link to activate your account;

5. Enter the information requested, clicking on the blue arrow to move on to the next stage;

6. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

7. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

8.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms. Once you have agreed click on the blue arrow to move on to the next stage;

9. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

10. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.

Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;

11. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

12. You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal.

If you require assistance please contact the team on 01443 863234

Suppliers are advised to allow adequate time for the submission of their Bid

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=133803.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

Social Value is included in this tender and full details are provided in the Invitation to Tender document.

(WA Ref:133803)

Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=133803

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

05/09/2023

Information added to the notice since publication.

Additional information added to the notice since it"s publication.

Commodity Categories

Commodity Categories

Delivery Locations

Delivery Locations

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Suppliers

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