Y23002 Supply of Record Information Management (Великобритания (Англия, Шотландия, Уэльс) - Тендер #41506213)

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Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Kent County Council (t/a KCS Procurement Services)

Head Office, 1 Abbey Wood Group, Kings Hill

West Malling

ME19 4YT

UK

Contact person: Miss Tamara Stevens

E-mail: csgprocurement@csltd.org.uk

NUTS: UK

Internet address(es)

Main address: http://www.commercialservices.org.uk

Address of the buyer profile: http://www.commercialservices.org.uk

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Y23002 Supply of Record Information Management

Reference number: DN631075

II.1.2) Main CPV code

79996100

II.1.3) Type of contract

Services

II.1.4) Short description

The Framework Agreement will be split into 6 LOTs:

LOT 1 – Asset and Records Storage, Retrieval and Destruction

LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to:

• Pallet storage and retrieval

• Box storage and retrieval

• File storage and retrieval (file from box or open shelf)

• Media storage and retrieval (tape)

• Transportation

• Asset tracking (with client interface)

• Fulfilment Services

• Secure destruction

• Consumables (boxes)

LOT 2 – Document Scanning and Digital Storage

LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to:

• Backfile conversion

• Day forward scanning

• Inbound mail

• Digital storage

LOT 3 – Information Governance and Advisory Services

LOT 3 covers the provision of information governance and advisory services including but not limited to:

• Retention policy

• Data privacy compliance (GDPR)

• Policy and information governance assessments

• Policy and program development and enhancement

• Content classification

• Metadata application

LOT 4 – Content Services Platform

LOT 4 covers the provision and installation of content services platforms including but not limited to:

• Business process automation

• Artificial intelligence

• Machine learning

• Workflow applications

LOT 5 – Cloud Solutions

LOT 5 covers the provision and installation of cloud solutions including but not limited to:

• Hosting

• Back-up

• Disaster recovery

• Data restoration

LOT 6 – Secure IT Asset Recycling and Disposition

LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to:

• Onsite audit

• Data erasure

• Asset recycling

• Asset remarketing

• Secure Destruction

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement

Lowest offer: .10 GBP/ Highest offer: 20 000 000.00 GBP

II.2) Description

Lot No: 1

II.2.1) Title

Asset and Records Storage, Retrieval and Destruction

II.2.2) Additional CPV code(s)

79996100

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to:

• Pallet storage and retrieval

• Box storage and retrieval

• File storage and retrieval (file from box or open shelf)

• Media storage and retrieval (tape)

• Transportation

• Asset tracking (with client interface)

• Fulfilment Services

• Secure destruction

• Consumables (boxes)

II.2.5) Award criteria

Quality criterion: Delivering the Framework Agreement / Weighting: 30

Quality criterion: Delivering the Services and Account Management / Weighting: 30

Quality criterion: Standards, Regulations and Policies / Weighting: 10

Quality criterion: Social Value / Weighting: 10

Price / Weighting: 20

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Document Scanning and Digital Storage

II.2.2) Additional CPV code(s)

79996100

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to:

• Backfile conversion

• Day forward scanning

• Inbound mail

• Digital storage

II.2.5) Award criteria

Quality criterion: Delivering the Framework Agreement / Weighting: 30

Quality criterion: Delivering the Framework Agreement / Weighting: 30

Quality criterion: Standards, Regulations and Policies / Weighting: 10

Quality criterion: Social Value / Weighting: 10

Price / Weighting: 20

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Information Governance and Advisory Services

II.2.2) Additional CPV code(s)

72000000

79140000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

LOT 3 covers the provision of information governance and advisory services including but not limited to:

• Retention policy

• Data privacy compliance (GDPR)

• Policy and information governance assessments

• Policy and programme development and enhancement

• Content classification

• Metadata application

II.2.5) Award criteria

Quality criterion: Delivering the Framework Agreement / Weighting: 40

Quality criterion: Delivering the Services and Account Management / Weighting: 40

Quality criterion: Delivering the Services and Account Management / Weighting: 10

Quality criterion: Social Value / Weighting: 10

Price / Weighting: 0

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Content Services Platform

II.2.2) Additional CPV code(s)

72000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

LOT 4 covers the provision and installation of content services platforms including but not limited to:

• Business process automation

• Artificial intelligence

• Machine learning

• Workflow applications

II.2.5) Award criteria

Quality criterion: Delivering the Framework Agreement / Weighting: 40

Quality criterion: Delivering the Services and Account Management / Weighting: 40

Quality criterion: Standards, Regulations and Policies / Weighting: 10

Quality criterion: Social Value / Weighting: 10

Price / Weighting: 0

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Cloud Solutions

II.2.2) Additional CPV code(s)

72000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

LOT 5 covers the provision and installation of cloud solutions including but not limited to:

• Hosting

• Back-up

• Disaster recovery

• Data restoration

II.2.5) Award criteria

Quality criterion: Delivering the Framework Agreement / Weighting: 40

Quality criterion: Delivering the Services and Account Management / Weighting: 40

Quality criterion: Standards, Regulations and Policies / Weighting: 10

Quality criterion: Social Value / Weighting: 10

Price / Weighting: 0

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Secure IT Asset Recycling and Disposition

II.2.2) Additional CPV code(s)

72000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to:

• Onsite audit

• Data erasure

• Asset recycling

• Asset remarketing

• Secure Destruction

II.2.5) Award criteria

Quality criterion: Delivering the Framework Agreement / Weighting: 40

Quality criterion: Delivering the Services and Account Management / Weighting: 40

Quality criterion: Standards, Regulations and Policies / Weighting: 10

Quality criterion: Social Value / Weighting: 10

Price / Weighting: 0

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2022/S 000-024695

Section V: Award of contract

Lot No: 1

Contract No: Y23002

Title: Asset and Records Storage, Retrieval and Destruction

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 7

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 7

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Iron Mountain

London

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 3 600 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 1

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 7

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 7

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Ricoh

Northampton

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 3 600 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 1

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 7

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 7

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Restore

Surrey

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 3 600 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 1

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 7

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 7

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Storetec

Hull

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 3 600 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 1

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 7

Number of tenders received from SMEs: 5

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 7

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Oasis Document and Data Management Ltd

Suffolk

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 3 600 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 11

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 11

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Restore

Surrey

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 2 000 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 11

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 11

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Communisis

Leeds

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 2 000 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 11

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 11

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Iron Mountain

London

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 2 000 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 11

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 11

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Ricoh

Northampton

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 2 000 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 11

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 11

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Pearl Scan Solutions Ltd

Manchester

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 2 000 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 11

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 11

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Black Box Data Imaging Solutions Llp

Kent

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 2 000 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 11

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 11

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Storetec

Hull

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 2 000 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 11

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 11

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Oasis Document and Data Management Ltd

Suffolk

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 2 000 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 11

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 11

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Hugh Symons

Poole

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 2 000 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 3

Contract No: Y23002

Title: Information Governance and Advisory Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Ricoh

Northampton

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 3 600 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 3

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Storetec

Hull

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 3 600 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 3

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Iron Mountain

London

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 3 600 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 4

Contract No: Y23002

Title: Content Services Platform

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 8

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 8

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Insight

Sheffield

UK

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: Lowest offer: .10 GBP / Highest offer: 3 600 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 4

Contract No: Y23002

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

08/03/2023

V.2.2) Information about tenders

Number of tenders received: 8

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 8

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Restore

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