Extension of Horizon Data Centre Operations and Central Network Services. (Великобритания (Англия, Шотландия, Уэльс) - Тендер #40061703)

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Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Post Office Limited

02154540

Finsbury Dials, 20 Finsbury Street

London

EC2Y 9AQ

UK

E-mail: procurement@postoffice.co.uk

NUTS: UK

Internet address(es)

Main address: https://www.postoffice.co.uk

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Extension of Horizon Data Centre Operations and Central Network Services.

II.1.2) Main CPV code

72000000

II.1.3) Type of contract

Services

II.2) Description

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This Notice relates to a Modification to a contract in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015. Post Office Limited ("Post Office" or "the Authority") entered into an agreement with Fujitsu Services Limited ("Fujitsu Services") dated 28th July 1999 ("Horizon Agreement") for the provision of certain services, including services in respect of the HNG-X System ("Services"). Provision of all Services were extended in 2021 with the Data Centre Operations and Central Network Services expected to be terminated upon the successful move to the cloud, or to expire naturally on 31st March 2023, whichever occurred earlier. However, the program to transfer the services to a new cloud provider created fundamental technical challenges that POL could not economically and technically overcome, and the business has taken the decision to pivot back to the Fujitsu provided Horizon Data Centres until the successful transfer of services out of Horizon and into its replacement NBIT ("New Branch IT").

The Data Centre Operations and Central Network Services have thereby been extended for an additional period of 1 year from the 1st April 2023.

The estimated value of these services for the additional one year under the modification is £16,500,000 GBP.

II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 12

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-009752

Section V: Award of contract/concession

Contract No: N/A

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

01/04/2023

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

Fujitsu Services Limited

00096056

Lovelace Road

Bracknell

RG12 8SN

UK

NUTS: UK

The contractor/concessionaire is an SME: No

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 16 500 000.00 GBP

Section VI: Complementary information

VI.3) Additional information

The most recent modification to the contract was in 2021, contract notice 2021/S 000-009752.

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

London

UK

VI.5) Date of dispatch of this notice

06/04/2023

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

72000000

VII.1.2) Additional CPV code(s)

VII.1.3) Place of performance

NUTS code:

UK

VII.1.4) Description of the procurement

Continuing provision of Data Centre Operations and Central Network Services under an existing software and IT Services agreement relating to Point of Sale ("POS") customer facing transactions across multiple channels.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 12

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 16 500 000.00 GBP

The contract/concession has been awarded to a group of economic operators: No

VII.1.7) Name and address of the contractor/concessionaire

Fujitsu Services Limited

00096056

Lovelace Road

Bracknell

RG12 8SN

UK

NUTS: UK

The contractor/concessionaire is an SME: No

VII.2) Information about modifications

VII.2.1) Description of the modifications

The following key amendments will be made to the Horizon Agreement.

A 1 year extension of the Data Centre Operations and Central Network Services.

VII.2.2) Reasons for modification

Need for additional works, services or supplies by the original contractor/concessionaire

Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:

This Notice relates to the modification of an existing contract that has been necessary due to the following reasons:

The existing Horizon System is a highly complex platform, written in legacy versions of software languages and which incorporates five "systems" in one i.e. financial services, banking, government services, mails and retail. "Horizon" itself is an aging platform constructed on an inflexible monolithic architecture that makes technology change difficult.

Accordingly, the Program to transfer the services to the Cloud encountered fundamental technical challenges that Post Office could not economically and technically overcome, and the business has taken the decision to pivot back to the existing Data Centres until the successful transfer of services out of Horizon and into its replacement NBIT ("New Branch IT").

The Data Centre Operations and Central Network Services cannot be transferred away from the original contractor in the short term because of the specific interoperability requirements, compounded by the highly complex nature of the existing infrastructure and the Post Office"s business model and operating procedures. A change of contractor would result in disproportionate technical difficulties in implementation as well as operation and maintenance at this time. Awarding the services to a different contractor would also cause significant inconvenience in terms of service delivery, reliability and continuity of service including because of incomplete transfer of know-how.

Therefore, Post Office has modified the contract in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015. The increase in price as a result of the modified contract is less than 50% of the original contract value. The Data Centre Operations and Central Network Services have thereby been extended for an additional period of 1 year from the 1st April 2023.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 2 322 500 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 2 339 000 000.00 Currency: GBP

Information added to the notice since publication.

Additional information added to the notice since it"s publication.

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Commodity Categories

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