Competitiveness and Enterprise Development Project (CEDP) (Уганда - Тендер #46563556)

NOTICE AT-A-GLANCE

• Project ID

P130471

• Project Title

Competitiveness and Enterprise Development Project (CEDP)

• Country

Uganda

• Notice No

OP00249747

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

UG-MLHUD-309311-CS-INDV

• Procurement Method

Individual Consultant Selection

• Language of Notice

English

• Submission Deadline Date/Time

Oct 03, 2023 05:00

• Published Date

Sep 28, 2023

• CONTACT INFORMATION
• Organization/Department

Ministry of Lands, Housing and Urban Development

• Name

johnson mukaga

• Address

Plot 13-15, Parliament Avenue P.O. Box 7096Kampala

• City

• Province/State

Uganda

• Postal Code

• Country

Uganda

• Phone

256701511534

• Email

jmukaga2015@gmail.com

• Website

MINISTRY OF LANDS HOUSING AND URBAN DEVELOPMENT

COMPETITIVENESS AND ENTERPRISE DEVELOPMENT PROJECT

JOB OPPORTUNITY

Terms of References for Project Accounts Officer (PAO)

1. Background:

The Government of Uganda received credit from the World Bank towards implementation of the Competitiveness and Enterprise Development Project (CEDP). The Project Development Objective (PDO) is to improve the competitiveness of enterprises in Uganda through supporting reforms in priority productive and service sectors geared towards a better investment climate with particular focus on MSMEs. Government is scaling up the existing operations through provision of Additional Financing (AF). The AF is intended to complete the implementation of the Land and Tourism components while consolidating and enhancing the achievements realized as well as scaling up activities under these components. CEDP-AF are being implemented by eight MDAs. Whereas the overall coordination of the Project lies with the Private Sector Foundation Uganda (PSFU) through a Project Coordination Unit (PCU), Ministry of Lands, Housing and Urban Development is mandated to manage the financial resources and day today activities of the Land Component of CEDP-AF. As was the case in the in first phase of CEDP, the financial resources for CEDP AF shall be managed by the MLHUD Accounting Officer. The implementation modality of the Ministry has been to have one Finance and Accounting Specialist (F&AS) under the Project Support Team (PST) whose emoluments are paid under USMID AF Program. The F&AS manages the finance function of the portfolio of projects financed by International Development Association/World Bank (currently two projects USMID-AF and CEDP-AF). Therefore, the Project Accounts Officer for CEDP AF, Land Component shall be answerable to F&AS. owever, H

The Ministry of Lands, Housing and Urban Development (MLHUD) now invites suitably qualified individuals, with the requisite qualifications and experience to apply for the position of Project Accounts Officer (PAO). The assignment shall be for a period of one year renewable subject to satisfactory performance and availability of funding for CEDP-AF.

2. Objective: To support Finance and Accounting Specialist in CEDP-AF Project finance function in the day-to-day activities of budget execution, processing accounting transactions, providing updates on project expenditure and participating in preparation of periodic financial reports. Whereas the staff is dedicated to CEDP-AF, he/she may be required to support the Ministry in accounting work other donor financed projects such as USMID AF program or main ministry accounts unit.

3. Duties and Responsibilities:

a) Carry out analysis of payment requests/invoices and reconcile them with expenditure approvals, local purchase orders (LPO) and contracts.

b) Process and post payment transactions into financial management system in line with approved budget/work plans.

c) Process payments to service providers and remit statutory deduction to relevant authorities in accordance with operating guidelines.

d) Generate a summary of LPO from the financial management system / maintain list of contracts and prepare reports on outstanding payments / obligations on monthly basis and extract periodic commitment control reports.

e) Update expenditure control cards for contractual payments to ensure there are no contract over-runs

f) Prepare staff payroll and statutory deductions for remittance to the relevant authorities.

g) Review reimbursement claims submitted from the projects components and project implementation unit and processing payment in compliance with operational and financial procedures.

h) Review expenditure accountability documentation for completeness, adequacy and compliance with financial and operational guidelines.

i) Reconcile payment transactions entered into the system and generate Payment Vouchers for documentation and filing.

j) Prepare schedule of payments approved by the Finance and Accounting Specialist (F&AS) indicating period taken to complete payment process;

k) Perform monthly bank reconciliation and prepare reconciliation statements for review by the F&AS

l) Participate in preparation of periodic progress management reports in accordance with GoU and World Bank guidelines.

m) Support preparation of annual statutory financial reports and accounts.

n) Generate expenditure reports on motor vehicle and telephone usage.

o) Participate in assets verification and stock taking exercises and update the project assets register and stores records as appropriate

p) Gives support to World Bank’s financial management review and national internal and external audit teams while conduction reviews/audits.

Q) Any other duties assigned by Finance and Accounting Specialist

4. Outputs/Deliverables:

(i) Monthly report on outstanding invoices and payments to service providers

(ii) Well maintained filling system of payment documentation.

(iii) Updated advance register and listing of accountability from components

(iv) Monthly bank reconciliation statements

(v) Payroll and update on statutory deduction returns

(vi) Updated assets register

(vii) Monthly expenditure reports on motor vehicle and telephone usage

5. Qualifications, Experience and Key Competencies:

5.1 Academic Qualifications:

(i) Bachelor’s degree of Commerce, Business Administration or Accounting and Finance (with a bias in accounting or Finance).

(ii) Full professional Accounting Qualification such as CPA, CGMA, ACA, ACCA

5.2 Experience:

(i) A minimum of five (5) years of experience in the field of Finance and Accounting of which three years should be in public sector or donor funded project.

(ii) Computer literacy with knowledge in the use of Accounting Software Application, (e.g. Oracle Financials, Navision Microsoft Office) Knowledge of use Government of Uganda Integrated Financial Management System (IFMS) is an added advantage.

5.3 Other Skills and Competences:

(i) Attention to detail and excellent follow through

(ii) Strong ethics, hands on approach

(iii) Excellent communication and report writing skills;

(iv) Proven high degree of honesty, integrity and versatility.

(v) Ability to work under pressure to meet tight project targets

(vi) Good Interpersonal Skills and ability to relate well with a multiplicity of stakeholders.

6. Reporting:

The PAO will report to the Finance and Accounting Specialist for overall supervision and day to day technical matters under CEDP AF Project.

7. Duty Station:

The PAO will be deployed on a full time basis and the duty station shall be the Project Offices under the Ministry of Lands, Housing and Urban Development, Kampala.

8. Facilities to be provided by the Employer:

The Employer shall provide office space, with connectivity to internet, printer and access to other office amenities during the term of the contract.

9. Duration of Services:

The PAO will be appointed on a contractual basis for an initial period of 7 months, with a possibility of renewal based on performance, business need and budget availability.

Interested applicants should deliver sealed application letters, curriculum vitae and photocopies of academic and professional certificates to the address below not later than October 3, 2023 by 5pm. Please indicate the position being applied for on top of the envelope.

The Permanent Secretary

Ministry of Lands, Housing and Urban Development

Plot 13 - 15 Parliament Avenue

P.O. Box 7096

KAMPALA

Attn: The Head PDU

Ministry of Lands, Housing and Urban Development,

Plot 13 - 15 Parliament Avenue,

1st Floor, Room F1-17,

KAMPALA.

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