Zanzibar Judicial Modernization Project (Zi-JUMP) (Танзания - Тендер #69805724)

NOTICE AT-A-GLANCE

• Project ID

P500588

• Project Title

Zanzibar Judicial Modernization Project (Zi-JUMP)

• Country

Tanzania

• Notice No

OP00419557

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

TZ-JOZ-530333-CS-INDV

• Procurement Method

Individual Consultant Selection

• Language of Notice

English

• Submission Deadline Date/Time

Jan 21, 2026 10:00

• Published Date

Jan 07, 2026

• CONTACT INFORMATION
• Organization/Department

The Judiciary of Zanzibar

• Name

Ibrahim Mzee Ibrahim

• Address

High Court, Vuga ZANZIBAR Tel: +255 772 071 720 Email: info@judiciaryzanzibar.go.tz

• City

• Province/State

Tanzania

• Postal Code

• Country

Tanzania

• Phone

0743200608

• Email

Ibrahim.ibrahim@judiciaryzanzibar.go.tz

• Website

https://judiciaryzanzibar.go.tz/web/

THE JUDICIARY OF ZANZIBAR

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – INDIVIDUAL SELECTION)

Contract Name: Consultancy Services for procurement of Individual consultant clerk of works (COW) for construction supervision service for supervision of new construction of the four (4) District Magistrate Courts at (Makunduchi, Kijichi, Kinduni and Nungwi) under the Judiciary Modernization Project
(Zi JUMP).

Contract Reference No: TZ-JOZ-530333-CS-INDV

Issue Date: 7th January, 2026

The Government of United Republic of Tanzania represented by Revolutionary Government of Zanzibar under the Judiciary of Zanzibar has received a credit from the International Development Association (IDA) in the amount of US$ 30 million towards the cost of Zanzibar Judicial Modernization Project (Zi – JUMP), and intends to apply part of the credit proceeds for payment under the contract for procurement of individual consultant for clerk of works (COW) for construction supervision service for supervision of new construction of the four (4) District Magistrate Courts at (Makunduchi, Kijichi, Kinduni and Nungwi).

Some specific tasks to be performed for contract period of 12 months, will include but not be limited to the following:

• The Clerk of Works shall maintain a regular and effective site presence during active construction periods. Where works are ongoing, the Clerk of Works shall attend site on a daily basis and make sure that the Contractor complies with the Contract documents and maintains quality.

• The Clerk of Works shall collaborate with the Consultant to verify that all works are executed in full compliance with the approved drawings, specifications, BoQs and contract requirements.
• To familiarize oneself with all relevant drawings and written instructions, check and use them as references when inspecting the work.
• To understand the working drawings and report to the employer on any queries, discrepancies, or variations.
• To ensure that the works are done with good quality in accordance with the specifications and instructions of the Project Consultant.
• To ensure that measurements and samples on site are appropriately taken for the work done and materials used meet the specifications and quality required.
• To bring any shortfalls observed to the attention of the employer and any party concerned through the agreed mechanisms.
• To keep records and reports of work progress, conditions of covered works and those in Progress, material quality, events, and all information necessary for proper evaluation of Contractor’s Performance.
• To liaise with the Consultants in all matters regarding the works to enable the smooth running of the project.
• To make sure that the Contractor keeps the work in good order, records of site weather, Environmental Social Health and Safety Safeguard issues, and any other events, minutes of coordination morning/evening brief meetings held at the site, a list of materials delivered to the site and list of visitors, progress reports, and samples for Employer/Consultant approval.
• The Clerk of Works will be tasked with verifying the completeness and accuracy of the project checklist and with monitoring safeguards compliance, including environmental, social, health, and safety requirements on a weekly basis in accordance with the project standard.

• To perform any other duties as may be appropriately assigned by the Employer.
• To participate in monitoring and verifying all test and commissioning activities, ensuring that all quality control tests done by the contractor, including Concrete strength tests, reinforcement tests, water/mechanical tests, block quality tests, and any required tests (not limited to HVAC, fire detection and suppression systems, fire pumps, plumbing systems, sewage treatment plants, electrical systems, ICT and security systems) as instructed by the Employer/Consultant, are conducted in accordance with project standards.
• To check and make sure the compliance with EDGE requirements according to the given EDGE checklist. In collaboration with the consultant, to verify installation of all EDGE-related design measures in accordance with the approved EDGE documentation. To maintain photographic and written records of EDGE measures and coordinate with the EMU to support construction-stage compliance and certification.
• To prepare weekly and monthly site reports and send them to the employer for records and safekeeping in a format to be agreed upon.
• To participate in all technical, site, and management meetings and provide report(s) afterwards.
• The role of the Clerk of Works is not limited to observation; it includes active verification of workmanship, materials and installation quality. Where deviations or non-compliance are identified, the Clerk of Works shall notify the consultant and Client
• The Clerk of Works shall verify that system-specific O&M manuals are complete and that basic operator training has been provided prior to certification of completion and handover.

The Judiciary of Zanzibar now invites eligible individuals (“Consultants”) to indicate their interest in providing the Services. Interested Consultants must provide information indicating that they are qualified to perform the services (CV’s, description of similar assignments and experience in similar conditions).

Selection will be based on qualifications and experience stipulated below:

• Bachelor’s degree in Civil /Structural Engineering from a recognized University or equivalent institution.
• Must be registered as a Professional Civil/Structural Engineer with the Engineers Registration Board or any recognized professional board.
• Must have at least 10 years of cumulative working experience in Building Construction Projects.
• He/She must have served as a Clerk of Works or Site Engineer, or Resident Engineer in at least three multi storey building (G+3) construction project(s) within the last 10 years.
• Must be fluent in the spoken/written English language.
• The candidate should be eligible and have no Conflict of Interest as per the Bank"s Procurement Regulations.
• Must be a person of proven honesty and integrity with no criminal record, result-oriented, and proactive.

The attention of interested individual Consultants is drawn to Section VII, paragraphs, 7.36, 7.37, 7.38 and 7.39 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated Sixth Edition February 2025, setting forth the World Bank’s policy on conflict of interest. Please refer to paragraph 3.14 of the Procurement Regulations on conflict of interest related to this assignment which is available on the Bank’s website at http://projectsbeta.worldbank.org/en/projects-operations/products-and-services/brief/

An Individual Consultant will be selected in accordance with the Individual Consultant Selection (ICS) method set out in the Procurement Regulations.

Further information and the detailed Terms of Reference (ToR) for the assignment can be obtained electronically at the following email addresses, from Mondays to Fridays, from 07:30 am to 03:30 pm East Africa time:

Website: www.judiciaryzanzibar.go.tz

Email: procurement@judiciaryzanzibar.go.tz

Expression of Interest; clearly marked “Consultancy Services for procurement of

Individual consultant clerk of works (COW) for construction supervision

service for supervision of new construction of the four (4) District Magistrate

Courts at (Makunduchi, Kijichi, Kinduni and Nungwi) under the Judiciary

Modernization Project (Zi JUMP)” must be delivered in a written form to the

address below (in hard and electronic/email copy) on or before 10:00 a.m. Local

Time, on Wednesday, 21st January, 2026. Bids will be publicly opened in the

presence of the bidder’s designated representatives and any who choose to attend

at the address below at 10:30 am of Wednesday, 21st January,2026 at Second Floor

Room No.208. Only One (1) shortlisted candidate will be contacted.

Attn: Secretay of Tender Board

Judiciary of Zanzibar

P.O.BOX: 160

TEL: 024-2230182

FAX: 024-2232720

214 Tunguu Road

First Floor Room No. 109

70491 South Unguja

Zanzibar, Tanzania

Email address: cca@judiciaryzanzibar.go.tz

procurement@judiciaryzanzibar.go.tz

Website: www.judiciaryzanzibar.go.tz

THE JUDICIARY OF ZANZIBAR

TERMS OF REFERENCE FOR CONSTRUCTION SUPERVISION SERVICE

INDIVIDUAL CONSULTANT- CLERK OF WORKS (CoW) FOR

SUPERVISION OF NEW CONSTRUCTION OF THE FOUR (4) DISTRICT

COURTS UNDER THE JUDICIARY MODERNIZATION PROJECT (Zi JUMP).

JANUARY 2026

• INTRODUCTION
• The Government of the United Republic of Tanzania has received financial assistance from the World Bank for the Zanzibar Judicial Modernization Project (Zi Jump), which will be implemented by the Judiciary of Zanzibar for a period of five years from 2024 to 2029. The Zi–JUMP is being developed to enhance the accessibility, efficiency, and transparency of selected citizen-centric judicial services in Zanzibar. The project has three components, including access to justice services, court efficiency, and citizen and stakeholder engagement. The Judiciary of Zanzibar (JoZ) currently suffers from outdated infrastructure, which limits access, efficiency, transparency, and innovation.
• To address these issues, Zi-JUMP plans to construct 4 new DMCs Buildings at Makunduchi, Kinduni, Kijichi, and Nungwi, 1 Integrated Justice Center (IJC) at Tunguu, and renovate two (2) existing court buildings at Mahonda and Wete. Therefore, the Judiciary is intending to engage a Clerk of Works who will be stationed at the site on behalf of the client to supervise the daily works to ensure that the client’s interests are protected and value for money is attained. The Clerk of Works will work closely with the Judiciary Technical Staff under the Head of Estate Management Unit (HEMU) to fast-track decision-making, so that the projects are completed on time.

• OBJECTIVE
• The main objective of the assignment is to employ a Clerk of Works who will be responsible for the supervision of 4 new DMCs buildings at Makunduchi, Kinduni, Kijichi, and Nungwi, of a Construction of at least Twelve (12) Months.

• The specific objectives of this assignment are as follows:
• To stay at the site on behalf of the client to supervise the daily works to ensure that the client’s interest is protected and value for money is attained.
• To prepare and submit weekly and monthly progress reports and keep daily works records, Conditions of covered works and those in Progress, material quality, events, and all information necessary for proper evaluation of Contractor’s performance.
• To make sure that the Contractor keeps the work in good order, keep records of site weather, Environmental, Social and Health Safety Safeguard issues and any other events, minutes of coordination morning/evening brief meetings held at the site, list of materials delivered to site and list of visitors, progress reports and material samples for Employer/Consultant approval.

• SCOPE OF SERVICE.
• During the term of this Employment, the Clerk of Works" general duties shall be, but not limited to, the following;
• The Clerk of Works shall maintain a regular and effective site presence during active construction periods. Where works are ongoing, the Clerk of Works shall attend site on a daily basis and make sure that the Contractor complies with the Contract documents and maintains quality.
• The Clerk of Works shall collaborate with the Consultant to verify that all works are executed in full compliance with the approved drawings, specifications, BoQs and contract requirements.
• To familiarize oneself with all relevant drawings and written instructions, check and use them as references when inspecting the work.
• To understand the working drawings and report to the employer on any queries, discrepancies, or variations.
• To ensure that the works are done with good quality in accordance with the specifications and instructions of the Project Consultant.
• To ensure that measurements and samples on site are appropriately taken for the work done and materials used meet the specifications and quality required.
• To bring any shortfalls observed to the attention of the employer and any party concerned through the agreed mechanisms.
• To keep records and reports of work progress, conditions of covered works and those in Progress, material quality, events, and all information necessary for proper evaluation of Contractor’s Performance.
• To liaise with the Consultants in all matters regarding the works to enable the smooth running of the project.
• To make sure that the Contractor keeps the work in good order, records of site weather, Environmental Social Health and Safety Safeguard issues, and any other events, minutes of coordination morning/evening brief meetings held at the site, a list of materials delivered to the site and list of visitors, progress reports, and samples for Employer/Consultant approval.
• The Clerk of Works will be tasked with verifying the completeness and accuracy of the project checklist and with monitoring safeguards compliance, including environmental, social, health, and safety requirements on a weekly basis in accordance with the project standard.
• To perform any other duties as may be appropriately assigned by the Employer.
• To participate in monitoring and verifying all test and commissioning activities, ensuring that all quality control tests done by the contractor, including Concrete strength tests, reinforcement tests, water/mechanical tests, block quality tests, and any required tests (not limited to HVAC, fire detection and suppression systems, fire pumps, plumbing systems, sewage treatment plants, electrical systems, ICT and security systems) as instructed by the Employer/Consultant, are conducted in accordance with project standards.
• To check and make sure the compliance with EDGE requirements according to the given EDGE checklist. In collaboration with the consultant, to verify installation of all EDGE-related design measures in accordance with the approved EDGE documentation. To maintain photographic and written records of EDGE measures and coordinate with the EMU to support construction-stage compliance and certification.
• To prepare weekly and monthly site reports and send them to the employer for records and safekeeping in a format to be agreed upon.
• To participate in all technical, site, and management meetings and provide report(s) afterwards.
• The role of the Clerk of Works is not limited to observation; it includes active verification of workmanship, materials and installation quality. Where deviations or non-compliance are identified, the Clerk of Works shall notify the consultant and Client
• The Clerk of Works shall verify that system-specific O&M manuals are complete and that basic operator training has been provided prior to certification of completion and handover.

• EXPECTED DELIVERABLES
• The following deliverables are expected from this assignment:
• Good quality of weekly and monthly progress reports (format to be agreed with the employer).
• The Clerk of Works shall submit regular written reports, including, as a minimum:

– daily site diary records;
– a non-compliance registers and status of corrective actions;
– materials approvals and inspections;
– testing and commissioning status of building systems;
– compliance with EDGE measures, including installation status, photographic records and any deviations from approved EDGE documentation;
– health and safety and environmental and social risk management observations;
– risks to programme, cost or quality.

• Reports shall be factual, evidence-based and supported by photographs where relevant.
• Intensive work supervisions in accordance with specifications set down in the contract to ensure value for money is attained.
• Final Clerk of Works close-out report upon project completion.
• The Clerk of Works shall use inspection checklists covering, as a minimum, architectural works, structural works, MEP installations, fire safety systems, EDGE measures, environmental and social risk management requirements, accessibility provisions and site safety measures. Completed checklists shall form part of the regular site reporting and project records.

• QUALIFICATION OF CLERK OF WORKS.
• The Clerk of Works should possess the following qualifications;
• Bachelor’s degree in Civil /Structural Engineering from a recognized University or equivalent institution.
• Must be registered as a Professional Civil/Structural Engineer with the Engineers Registration Board or any recognized professional board.
• Must have at least 10 years of cumulative working experience in Building Construction Projects.
• He/She must have served as a Clerk of Works or Site Engineer, or Resident Engineer in at least three multi storey building (G+3) construction project(s) within the last 10 years.
• Must be fluent in the spoken/written English language.
• The candidate should be eligible and have no Conflict of Interest as per the Bank"s Procurement Regulations.
• Must be a person of proven honesty and integrity with no criminal record, result-oriented, and proactive.

• CO-ORDINATION AND REPORTING
• The Clerk of Works will report to the Head of Estate Management Unit (HEMU) and will work closely with the Consultant and the Contractor to deliver the required outputs. If an urgent situation occurs, he/ she is allowed to report directly to the consultant. In the event of serious quality, safety or specification breaches, the Clerk of Works shall have authority to immediately notify the consultant and recommend corrective measures.

• DURATION OF THE ASSIGNMENT
• The assignment shall be for a period of Eighteen (18) months and may be reduced or extended depending on the actual Construction Period and satisfactory performance.

• FACILITIES TO BE PROVIDED BY THE CLIENT
• The Client will provide the Clerk of Works with facilities that will enable her/him to perform her/his duties efficiently. He/she will be required to make his own arrangements for facilities such as transport and other working tools provided in para 11. In case the Clerk of Works is assigned any duties/ activities outside the assigned working site station, the employer will bear the cost of transport and per diem allowances as per government policy.

• PAYMENT TERMS AND CONDITIONS
• The Clerk of Works (CoWs) shall negotiate with the Client and agree on their monthly remuneration for carrying out the assignment. The agreed remuneration shall be paid on a monthly basis. The agreed remuneration shall cover all CoW costs and profits, including social securities, health insurances, pension, as well as any tax obligation that may be imposed on the CoW.

In addition to the monthly remuneration, the Clerk of Works (CoWs) shall be entitled to reimbursable costs, which shall include transport, fuel, laptop and related accessories, stationery, printing, etc., and any other expenses reasonably and necessarily incurred in the performance of the assignment. All reimbursable costs shall be subject to prior approval by the Client and shall comply with the applicable reimbursement policy.

• The CoW"s remuneration will be fixed for the entire duration of the assignment. If the duration of the assignment is extended, the remuneration will be subject to adjustment due to increased costs after every eighteen (18) months, with effect from the remuneration earned in the first calendar month following the expiration of the initial duration of the assignment. Any reimbursable costs shall be adjusted accordingly, where applicable, following the same cost-increase review cycle.

Adjustments to remuneration and reimbursable limits shall follow the agreed contract conditions.

• WORKING HOURS
• Ordinary working hours start from 7:30 AM to 5:30 PM, commencing Monday to Friday, excluding public holidays.
• The CoWs will be expected to work on reasonable extra time when the need arises at no additional payment; the CoWs" remuneration shall be deemed to cover such overtime.
• The Clerk of Works shall perform such duties and exercise such power as shall be directed by the Employer from time to time. Working hours of the Employee shall depend on the work program of the Contractor as approved by the Consultants from time to time. He may be required to work beyond normal hours (overtime) depending on the nature of work for a specific day.

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