Proposal are hereby invited for the appointment of a service provider to conduct assets verification for 2025/2026 at the client. Scope: Assets verification: Perform 100% verification of all movable assets using existing data in the Fixed Asset Register. The verification must include the following: • Physical verification of all classes of assets currently on the FAR (FAR to floor); • Physical verification of all assets currently in the storage (in the premises and outside facilities); • Identify barcoded assets not reflected on the Fixed Assets Register (Floor to FAR); • Identify assets that are not barcoded and not on the Fixed Assets Register; • Identify Assets which are damaged on the Fixed Assets Register; • Indicate assets on the Fixed Asset Register that could not be found; • Identify assets with duplicate asset numbers or barcode; • Identify assets that are not used, in storages and indicate the condition of the assets. • Identify the location of each asset; • Barcode, Room Type (Boardroom, Open Plan or Office); • Identify Custodian Details - Custodian Name and Surname (for laptops and mobile phones); • Identify the description Details - asset class, asset category, description and condition; • Identify the asset Serial number (for all electronic equipment and mobile phones). Reconciliation and updating of the fixed assets register: Reconcile assets in the Fixed Asset Register as well as the verified assets. Discrepancies or differences arising from the verification must be reported. Reconciliation must include amongst others the following: • Reconciling the asset verified and asset not found; • Updating the fixed asset register with the results of the verification process; • Reconcile the movement of assets, which includes disposed assets as well as assets that have changed location; • Conduct investigations on assets not found. Reporting: • Prepare an inventory list of assets per office/room. The list should be placed in the space where the assets are located, it must be visible and signed by the assets co-ordinator of that department; • Prepare report on assets which are broken, damaged and no longer in use; • Prepare a report work done. (ЮАР - Тендер #69296267)