Quotations are hereby invited for the appointment of an experienced service provider to provide company secretarial services to the client. Scope of work: Compliance: - Ensure continuous compliance with applicable provisions of the Companies Act and recommendations of the King Codes, - Certify and file company’s annual financial statements, returns and notices, and ensure that such returns and notices appear to be true, correct and up to date, - Oversee the governance requirements of the Board and ensure compliance with King IV and other applicable regulations. Meeting Management – Board and Committee Meetings: - Prepare annual planner; plan and manage the meetings, - Preparing and drafting of the agendas for board and committee meetings based on the environment after consultation with the CEO and Chairpersons, - Compilation, collation, and distribution of meeting pack, - Oversee and/or execute the compilation, collation, and distribution of electronic meeting packs. Attendance of Meetings – Board & Committee Meetings: - Attend to the drafting of minutes and schedule of matters arising from board and committee meetings up to sign off, - Providing meeting minutes to the respective Committee Chair to report back to the Board, Governance Advice and Guidance: - Establish and recommend governance focus for the upcoming year, - Advise directors, committee members and prescribed officers as to their duties, responsibilities, and powers on an ongoing basis in terms of governance frameworks and legislation, - Drafting of resolutions and circulation to the board members up to sign off, and maintaining a resolution register, - Report to the board any failure on the part of the company or a director to comply with the MoI or the Companies Act, - Reviewing Board Charter and Committee Terms of Reference. Stakeholder Reports and Communication: - Draft or prepare the governance section and any relevant details of the Annual Report, - Assist in the compilation of the Annual Report and related governance processes, - Ensure that a copy of the company’s audited annual financial statements is published, - Attend to all Board and committees related queries, - Attend to all necessary interactions with Auditors, Regulators, etc., - Prepare and conduct Director induction. Statutory: - Carry out the functions of a person designated in terms of Section 33(3) of the Companies Act. Other Duties include: - Maintenance of directors" declaration of interest register, statutory records, registers, minute books, company returns and related documents, - Custodian of all electronic statutory records, minutes, and related corporate documents, - Maintenance and updating of statutory records on a secure electronic platform, - Assist with the co-ordination of board and committee meetings, including the preparation of agendas, collation and presentation of meeting packs and meeting related logistics, - Compiling minutes of Board and Board Committee meetings, - Submission of prescribed statutory returns to the Companies and Intellectual Properties Commission (CIPC) and compliance with administrative regulations as required by the Companies Act, - Assist the Executive Management Committee (EXCO) with compliance on the Companies Act and King IV, and other legislative and regulatory requirements, - Timeous review of various charters and policies, - In-house and external ad hoc requests, including but not limited to drafting of board resolutions, completion of FICA requests, company information requests and general enquiries, - Provide statutory information to external auditors, - Management and co-ordination of the company calendar, - Executing specified research/information projects and advising management actions where appropriate, - Supporting the CEO with the recruitment and induction of Non-Executive Directors (NED), - Keeping the Board and management apprised of the changes and updates on legislation applicable to the Company. (ЮАР - Тендер #63659746)

CGSO/CSS/02/25/26 New

Quotations are hereby invited for the appointment of an experienced service provider to provide company secretarial services to the client. Scope of work: Compliance: - Ensure continuous compliance with applicable provisions of the Companies Act and recommendations of the King Codes, - Certify and file company’s annual financial statements, returns and notices, and ensure that such returns and notices appear to be true, correct and up to date, - Oversee the governance requirements of the Board and ensure compliance with King IV and other applicable regulations. Meeting Management – Board and Committee Meetings: - Prepare annual planner; plan and manage the meetings, - Preparing and drafting of the agendas for board and committee meetings based on the environment after consultation with the CEO and Chairpersons, - Compilation, collation, and distribution of meeting pack, - Oversee and/or execute the compilation, collation, and distribution of electronic meeting packs. Attendance of Meetings – Board & Committee Meetings: - Attend to the drafting of minutes and schedule of matters arising from board and committee meetings up to sign off, - Providing meeting minutes to the respective Committee Chair to report back to the Board, Governance Advice and Guidance: - Establish and recommend governance focus for the upcoming year, - Advise directors, committee members and prescribed officers as to their duties, responsibilities, and powers on an ongoing basis in terms of governance frameworks and legislation, - Drafting of resolutions and circulation to the board members up to sign off, and maintaining a resolution register, - Report to the board any failure on the part of the company or a director to comply with the MoI or the Companies Act, - Reviewing Board Charter and Committee Terms of Reference. Stakeholder Reports and Communication: - Draft or prepare the governance section and any relevant details of the Annual Report, - Assist in the compilation of the Annual Report and related governance processes, - Ensure that a copy of the company’s audited annual financial statements is published, - Attend to all Board and committees related queries, - Attend to all necessary interactions with Auditors, Regulators, etc., - Prepare and conduct Director induction. Statutory: - Carry out the functions of a person designated in terms of Section 33(3) of the Companies Act. Other Duties include: - Maintenance of directors" declaration of interest register, statutory records, registers, minute books, company returns and related documents, - Custodian of all electronic statutory records, minutes, and related corporate documents, - Maintenance and updating of statutory records on a secure electronic platform, - Assist with the co-ordination of board and committee meetings, including the preparation of agendas, collation and presentation of meeting packs and meeting related logistics, - Compiling minutes of Board and Board Committee meetings, - Submission of prescribed statutory returns to the Companies and Intellectual Properties Commission (CIPC) and compliance with administrative regulations as required by the Companies Act, - Assist the Executive Management Committee (EXCO) with compliance on the Companies Act and King IV, and other legislative and regulatory requirements, - Timeous review of various charters and policies, - In-house and external ad hoc requests, including but not limited to drafting of board resolutions, completion of FICA requests, company information requests and general enquiries, - Provide statutory information to external auditors, - Management and co-ordination of the company calendar, - Executing specified research/information projects and advising management actions where appropriate, - Supporting the CEO with the recruitment and induction of Non-Executive Directors (NED), - Keeping the Board and management apprised of the changes and updates on legislation applicable to the Company.

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2025-05-22 13H00

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