Re-advertisement: Quotations are hereby invited for the appointment of document management service provider for offsite storage facilities for a period of 7 years. Scope of Work: The prospective service provider/bidder is expected to provide a comprehensive and reliable off-site record archiving and retrieval programme, comprising of the following: • A secure and safe archiving facility, which is suitable for the purpose and mitigates risks associated with records storage; • An acceptable and effective records management system to enable the tracking and retrieval of documents; • Retrieval services for stored records at the offsite storage facility and delivery to CHIETA offices; • The provision of storage boxes and relevant tracking labels for the records to be transferred from the CHIETA to the offsite storage; • The collection and removal (delivery/transportation) of records and files from the CHIETA offices to the offsite storage, as and when necessary; • Destruction/disposal services in accordance with National Archives Records Services requirements; • Relocation of the existing records and files from the current offsite storage to the new offsite facility, the number of boxes from the offsite storage is ± 3 270 boxes to be archived on a monthly basis; • Development of Records Management Policy; • Development of Records Management Procedure Manual; • Development of Retention Schedule; • Offsite storage Management services. (ЮАР - Тендер #45286353)

CHIETA-OFFSITE-21-2023/2024-04 New

Re-advertisement: Quotations are hereby invited for the appointment of document management service provider for offsite storage facilities for a period of 7 years. Scope of Work: The prospective service provider/bidder is expected to provide a comprehensive and reliable off-site record archiving and retrieval programme, comprising of the following: • A secure and safe archiving facility, which is suitable for the purpose and mitigates risks associated with records storage; • An acceptable and effective records management system to enable the tracking and retrieval of documents; • Retrieval services for stored records at the offsite storage facility and delivery to CHIETA offices; • The provision of storage boxes and relevant tracking labels for the records to be transferred from the CHIETA to the offsite storage; • The collection and removal (delivery/transportation) of records and files from the CHIETA offices to the offsite storage, as and when necessary; • Destruction/disposal services in accordance with National Archives Records Services requirements; • Relocation of the existing records and files from the current offsite storage to the new offsite facility, the number of boxes from the offsite storage is ± 3 270 boxes to be archived on a monthly basis; • Development of Records Management Policy; • Development of Records Management Procedure Manual; • Development of Retention Schedule; • Offsite storage Management services.

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2023-08-25 15h20

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