Resilient Urban Sierra Leone Project (Сьерра-Леоне - Тендер #64407665)

NOTICE AT-A-GLANCE

• Project ID

P168608

• Project Title

Resilient Urban Sierra Leone Project

• Country

Sierra Leone

• Notice No

OP00361226

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

SL-MOF-492941-CS-LCS

• Procurement Method

Least Cost Selection

• Language of Notice

English

• Submission Deadline Date/Time

Jun 18, 2025 17:00

• Published Date

Jun 02, 2025

• CONTACT INFORMATION
• Organization/Department

Ministry of Finance

• Name

Anthony Koroma

• Address

Treasury Building George Street Freetown email: info@mof.gov.sl

• City

• Province/State

Sierra Leone

• Postal Code

• Country

Sierra Leone

• Phone

+23276692780

• Email

takoroma88@yahoo.co.uk

• Website

https://mof.gov.sl/

GOVERNMENT OF SIERRA LEONE

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRM SELECTION)

Sierra Leone

Resilient Urban Sierra Leone Project (RUSLP)

Grant No.: D8420-SL

Project Id: P168608

Issue date: 2nd June 2025

Assignment Title: Consulting Services for Implementation of Resettlement Plans (RPs) developed for the Upgrade of Neighborhood Communities under RUSLP

Reference No.: SL-MoF-492941-CS-LCS

• Project Background

In recent years, Sierra Leone has suffered several natural disasters including the Ebola outbreak of 2014/2015 and the mudslide in Freetown in August 2017. The almost yearly flooding in several parts of the country results in tragic loss of lives and destruction of properties. The Government of Sierra Leone (GoSL), in its Medium-Term National Development Plan (MTNDP), committed to build institutional capacity to respond to natural disasters and strengthen the resilience of urban communities, sustain decentralization, and improve service delivery. In response to the Government’s commitment, the World Bank is supporting the effort to improve disaster risk management, urban resilience and service delivery by funding the Resilient Urban Sierra Leone Project (RUSLP) that will be implemented in Western Area and selected secondary cities of Sierra Leone.

The Resilient Urban Sierra Leone Project (RUSLP) is designed to address comprehensively, the multisectoral urban development challenges and disaster risks of the country, with the aim for livable, safe, financially sustainable, and productive urban centers. The project is linked to at least three Clusters (3, 4 and 7) of the MTNDP and is also aligned with the Freetown City Council’s (FCC) strategy to “Transform Freetown”

The RUSLP will directly benefit from the lessons learnt, and build upon the gains made, under the Bank funded Freetown Emergency Recovery Project (FERP). The FERP supported safeguarding of the disaster zone of the August 2017 mudslide at Mortormeh, rebuilding critical public infrastructure in the affected area, and strengthening the country’s institutional capacity for disaster risk management and emergency response. It will also work in synergy with another active Bank-funded project, the Sierra Leone Resilient Urban Mobility Project (SLIRUMP) which is anchored in the Ministry of Transport and Aviation.

The project development objective of the RUSLP is to improve integrated urban management, service delivery, and disaster emergency management in Western Area and secondary cities of Sierra Leone. The RUSLP has the following components:

Component 1: Institutional and Capacity Development in Integrated Urban Management

Subcomponent 1a: Strengthening Integrated Urban Planning and Spatial Data Infrastructure

Subcomponent 1b: Upgrading Urban Property Tax Administration and System

Component 2: Resilient Municipal Infrastructure Investment and Urban Greening

Subcomponent 2a: Neighborhood Upgrading and Greening in Freetown

Subcomponent 2b: Solid Waste Management Upgrading in Freetown and Secondary Cities

Subcomponent 2c: Market Upgrading in Select Secondary Cities

Component 3: Emergency Management Institutional and Capacity Development

Subcomponent 3a: Strengthening Emergency Preparedness and Response Systems

Subcomponent 3b: Contingent Emergency Response Component

Component 4: Project Management

The Neighborhood upgrade subproject (Subcomponent 2a), within which this assignment falls, aims to support the comprehensive upgrading and flood risk mitigation in selected underserved neighbourhoods in Freetown: Coconut Farm, Moyiba, and Rokupa communities. The selection of these three settlements is based on the following criteria: (a) settlement size and population density; (b) level of hazard risk; (c) contribution to a drainage catchment area improvement; (d) minimal demolition and resettlement; and (e) alignment with other government infrastructure programs.

This subcomponent is designed to promote better integration of these neighbourhoods into the urban fabric and ensure that all the infrastructure investments improve mobility and access to basic services to excluded groups such as persons with disabilities, the elderly, children and women.

The investment menu includes drains, access roads, walkways, footbridges, water supply and sanitation, public spaces, local markets, and light-emitting diode (LED) street lighting. This subcomponent will also include capacity building and institutional strengthening to enhance the performance and suitability of the infrastructure and services provided. A catchment-based approach would be applied for integrated flood risk reduction of drainage catchment areas where the selected communities are located.

The interventions will be designed and implemented in a participatory manner, leveraging existing programs and services and maximizing local livelihood opportunities through labor-intensive works for job creation and economic recovery in the wake of COVID-19. The project will finance the detailed designs, construction supervision, and safeguards instruments to support the preparation and implementation of the upgrading investment. These infrastructure investments will be designed to climate- and disaster-resilient standards. Further, low-impact investments (such as energy-efficient street lighting and use of locally sourced materials) and low-carbon construction designs will be prioritized to reduce GHG emissions.

The implementation of this project will warrant the physical and/or economic displacement of various residents and business people within the settlements. The World Bank"s requirements for addressing physical and economic displacement are outlined in its Environmental and Social Standard 5 (ESS5): Land Acquisition, Restrictions on Land Use, and Involuntary Resettlement. This requirement demands the project to ensure that all people affected by the construction of facilities under the project are safely relocated and/or compensated before construction starts. A resettlement Plan has been developed to achieve the successful implementation of the resettlement plan and a Livelihood Restoration Plan (LRP) of the PAPs. The objective of this assignment is to implement this plan to help ensure that displacement impacts are mitigated and that affected persons are supported in rebuilding their lives and livelihoods.

• Objectives of the Assignment

The objective of the assignment is to support the PMU, FCC and relevant government agencies to implement the RAP in a socially responsible, timely, and compliant manner, ensuring affected persons receive compensation, livelihood restoration, and other entitlements as outlined in the RAP.

The Consultant will be responsible for ensuring the timely, appropriate, and comprehensive execution of the RPs in full compliance with relevant national laws, the World Bank’s Environmental and Social Framework (ESF), specifically Environmental and Social Standard 5 (ESS5), and the provisions of the project’s Resettlement Policy Framework (RPF) and associated Resettlement Plans.

The Consultant will closely work with the FCC, the PMU, supervising consultants, and respective government agencies, responsible for land acquisition, resettlement, and compensation in the targeted neighbourhoods.

The tasks of the consultant will include stakeholder engagement and public disclosure of the RP and its contents; facilitation of land acquisition, disbursements, collection of compensation assistance, and resettlement; and awareness raising of the grievance redress mechanism (GRM) and assistance with the filing of grievances received from PAPs.

• Scope of the Assignment

It is expected that under this assignment, the following specific objectives drawn for the resettlement operation shall be achieved:

• The consultant should understand the contents of the RPs developed for Neighborhood Upgrade Project and familiarize themselves with all affected areas, assets, and PAPs.
• Should carry out all activities/assignments necessary for effective implementation of the RPs in close collaboration with teams allocated by the PMU, FCC, and the competent national and local government authorities and local authorities such as the Ministry of Lands Housing and Country Planning, the Ministry of Local Government, and The National Development Induced Resettlement Programme.
• Preparation of a stakeholder management process based on the RP stakeholder engagement plan and execution of public and PAP consultation meetings to prepare all stakeholders on the RP implementation commencement, ensuring the public and PAP understanding of all procedures and issues pertaining to the RP implementation, based on RUSLP’s Stakeholder Engagement Plan (SEP).
• Propose correction of any justified misalignment to the PMU and FCC and resettlement committees that may be found in the field with RP procedures and the area of coverage of the project.
• Update the RP to ensure that all information is current and relevant. This will include but not be limited to verification of PAPs census, asset inventory and entitlements and preparation of PAP signoff based on the RP.
• Provide full information to the PAPs on the RP policy, provisions, and approach to asset acquisition (where applicable) and timeframe for implementation, roles, and responsibilities of implementing agencies and grievance redress mechanism.
• Detailed implementation planning, including team setup, schedules, tasks, and responsibilities, logistics as well as development of Standard Operating Procedures (SOP) (e.g., assisted self-build program, household sign-off, livelihood restoration program).
• Individual PAP’s sign-off, based on agreed sign-off templates and in conjunction with in depth consultations regarding compensation options for physical displacement.
• Oversee that due process as required by the RP is followed and documented accordingly.
• Undertake Livelihood Restoration measures as outlined in the RP, including final elaboration of the livelihood restoration program, procurement of necessary economic inputs and any other items/services which would be needed to implement the program and support for implementation.
• Gender aspects in the resettlement operation: Regular monitoring with a gender lens is also recommended and awareness campaigns should be done to further ensure fair treatment of female PAPs. Closely working with relevant actors including Ministry of Gender. Regular reports of the consultant should be disaggregated by gender.
• Vulnerable Groups and Individuals: Providing support to vulnerable PAPs in receiving their entitlements and implementing monitoring and support programs specifically for the identified vulnerable PAPs and sensitize the community to ensure viable community participation during implementation.
• GBV/SEA/SH: Work in collaboration with the designated NGO, statutorily responsible for working on GBV/SEA/SH prevention and response activities during resettlement operations and managing GBV related grievances through established redress mechanisms by safeguarding vulnerable individuals, particularly women and girls, ensuring their safety and dignity during RP/LRP implementation.
• Relocation Arrangements: Work closely with the PMU and other relevant actors on the relocated PAPs and host communities as per the procedures and plans defined in the RP and in compliance with ESS5.
• Work with Grievance Redress Mechanism structures (at site level) and assist in their implementation as outlined in the RP as well as disseminating widely the project GRM process to all stakeholders and PAPs.
• Undertake monitoring and evaluation of RP implementation and produce monthly and quarterly progress reports and the final RP implementation report as per the proposed structure.
• All the stated activities will be conducted with the guidance and under the supervision of the PMU.
• The Consultant shall carefully work on proper documentation on the land acquisition process and outcome of the project and keep minutes of consultations held with PAPs and other relevant authorities. These minutes shall be appended to the monthly progress updates submitted by the consultant to the PMU.

The Project now invites eligible Firms (“Consultants”) to indicate their interest in providing the Services. Interested Firms should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The minimum qualifications for the Consultant for this assignment are:

Required Qualifications and Skills:

QUALIFICATIONS AND EXPERIENCE OF THE FIRM AND REQUIREMENT OF PERSONNEL

The Consulting Firm that shall be considered under this consultancy is expected to, at a minimum, have the following:

• Experience and Expertise
• Minimum 5 Years of Experience: The firm should have at least 5 years of proven experience in implementing Resettlement Action Plans (RAPs) for similar infrastructure projects, preferably under World Bank-funded initiatives or private sector activities.
• Demonstrated expertise in stakeholder engagement, community consultation, and grievance redress mechanisms.
• Experience in managing temporary relocation and re-establishment of businesses and livelihoods.
• Technical Competence:
• Proficiency in conducting socio-economic surveys, baseline studies, and impact assessments.
• Ability to develop and implement detailed resettlement, relocation and restoration plans, including logistics and support services.
• Expertise in monitoring and evaluating resettlement processes to ensure compliance with World Bank standards.
• Project Management Skills:
• Strong project management capabilities with the ability to coordinate multiple activities and stakeholders.
• Excellent organizational skills to ensure timely and efficient execution of relocation and restoration processes.
• Capacity to manage budgets, resources, and timelines effectively.
• Team Qualifications:
• Multi-disciplinary team with professionals in social sciences, , and community development.
• Team members should have relevant qualifications and experience in RAP implementation and stakeholder engagement.
• Strong communication skills in local languages and cultural sensitivity to work effectively with affected communities.
• References and Case Studies:
• Provide references and case studies from previous similar projects, highlighting successful outcomes and lessons learned.
• Testimonials from previous clients or stakeholders demonstrating the firm’s reliability and effectiveness.
• Compliance with Standards:
• Knowledge and adherence to World Bank’s Environmental and Social Standards, particularly ESS1, 4, 5 and 10.
• Familiarity with local laws and regulations related to land acquisition, resettlement, and community engagement.

Team Composition

• K- 1 Team Leader - (See details in Terms of Reference).
• K – 2 Community Facilitators – No of persons - 6 (See details in Terms of Reference).
• K- Resettlement & Livelihood Support Assistants No of persons - 6 (See details in Terms of Reference).
• K-4 Accounting team - No of persons - 4 (See details in Terms of Reference).

Duration of Assignment: The timeline for initiating the RAP implementation will be provided by the PMU. From initiation, the duration of the services will be six (6) months within the 20-month (pre-and-post construction period). The Consultant shall help the PMU in all other matters deemed necessary to implement the RPs in its spirit and entirety.

Additionally, the consultant shall monitor the affected persons after compensation and resettlement process, which shall include the review period for deliverables and payments to the consulting firm after contract effectiveness.

Languages

International Professional: Fluency (Level C) in English.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 Revised November 2017, August 2018 and November 2020, September 2023 and February 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

The procurement method is Least Cost Selection.

Interested firms MUST request for the detailed Terms of Reference (TOR) for the assignment via email request to resilienturbanslp2019@gmail.com.

Further information can be obtained at the address below or via email request to resilienturbanslp2019@gmail.com during office hours 0900 to 1700 hours

Expressions of interest can be delivered in a written form to the address below (in person)

Project Management Unit

Resilient Urban Sierra Leone Project

1st Floor -35 Percival Street

Freetown

Attn: Procurement Management Specialist

Tel: +23276538383 /+23278965090/+23278585818

OR

Via e-mail to: resilienturbanslp2019@gmail.com Cc ruslppmu@gmail.com

When submitting, please indicate clearly in the sealed envelope or email subject heading Consultancy Services for a national firm to undertake a: “CONSULTING SERVICES FOR IMPLEMENTATION OF RESETTLEMENT PLANS (RPS) DEVELOPED FOR THE UPGRADE OF NEIGHBORHOOD COMMUNITIES UNDER RUSLP” on or before SUBMISSION DEADLINE is 18TH JUNE 2025 at 1700 Hours GMT.

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