Resilient Urban Sierra Leone Project (Сьерра-Леоне - Тендер #60887428)

NOTICE AT-A-GLANCE

• Project ID

P168608

• Project Title

Resilient Urban Sierra Leone Project

• Country

Sierra Leone

• Notice No

OP00334533

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

SL-MOF-470850-CS-INDV

• Procurement Method

Individual Consultant Selection

• Language of Notice

English

• Submission Deadline Date/Time

Feb 05, 2025 17:00

• Published Date

Jan 20, 2025

• CONTACT INFORMATION
• Organization/Department

Ministry of Finance

• Name

Anthony Koroma

• Address

Treasury Building George Street Freetown email: info@mof.gov.sl

• City

• Province/State

Sierra Leone

• Postal Code

• Country

Sierra Leone

• Phone

+23276692780

• Email

takoroma88@yahoo.co.uk

• Website

https://mof.gov.sl/

Sierra Leone

Resilient Urban Sierra Leone Project (RUSLP)

Grant No.: D8420-SL

Project Id: P168608

Issue date: 21st January 2024

Assignment Title: Consulting Services for the Development of an Environmental and Social Management Plan (ESMP) For the construction of an Emergency Operations Centre incorporating the National Disaster Management Agency (NDMA) Headquarters

Reference No.: SL-MoF-470850-CS-INDV

Sierra Leone is a tropical country in West Africa, on the Atlantic coast between Guinea and Liberia. Apart from the undulating Freetown area and white-sand beaches, it is mainly composed of low-lying coastal plains and plateau, rising to mountainous uplands in the north-east. Previously, there were distinct dry and wet seasons, however, data and seasonal trends and events will demonstrate the climate is now ever-changing.

Flooding represents the most prevalent natural hazard in Sierra Leone. Intense rainfalls, the tropical monsoon climate, an interior jungle environment, aspect of slope and impacts of coastal erosion and climate change all contribute. Urbanization- induced hazards such as fire and human-centric incidents are becoming more frequent and severe. This leaves a detrimental impact on the vulnerable and exposed and puts considerable strain on emergency and disaster management systems and resources.

In June 2021, the World Bank approved a $56.7 million grant from the International Development Association (IDA) and the Global Environment Facility (GEF) for the Resilient Urban Sierra Leone Project (RUSL-P). The project will improve integrated urban management, service delivery, and disaster risk management in the Western Area and selected secondary cities across the country. It will help address the needs of the capital Freetown as the economic hub of Sierra Leone, while catering to the unique opportunities and challenges in the district capitals: Bo, Makeni, Kenema, Koidu, Port Loko and Bonthe.

Sub-component 3.1 of the project will support activities aimed at strengthening the NDMA with institutional development tools (organizational structure, detailed functions and procedures manuals, management training), equipment, infrastructure, technology, training, contingency planning and budgeting, strategy formulation; design and delivery of early warning services; capacity building across all the organizational structures (district committees, emergency operation centers (EOCs), command posts, and incident command teams); equipment; training; operational plans and procedures; critical infrastructure; and facilities.

RUSL-P builds on the work of a previous project in Sierra Leone, the Freetown Emergency Recovery Project (FERP). In addition to new legislation and a new agency, FERP seen supported the introduction of a new Disaster Risk Policy and Framework National and Regional Preparedness and Response Plans which also incorporated the Sierra Leone Incident Management System (SLIMS).

The NDMA is headquartered in Freetown with five regional offices (Bo, Makeni, Port Loko, Kenema and Western Area). According to the 2020 Act which has been enacted by Parliament, the NDMA is mandated to manage disasters and similar emergencies throughout Sierra Leone and to develop the capacity of communities to respond effectively to disaster and emergencies.

The National Disaster Management Agency has developed and implemented a multi-agency Sierra Leone Incident Management System (SLIMS) which includes field and EOC operational structures and requirements. The Emergency Operations Centre is an essential component of the Incident Management System with the purpose of major emergency or disaster incident management. The EOC will facilitate the command, control, communication, and coordination of NDMA led interoperable response.

Currently, the NDMA headquarters is in Aberdeen, Freetown. The building serves its purpose with space and offices but does not have any communications equipment or a suitable location for an EOC. The current building houses 52 staff, including substantive and voluntary personnel. A temporary EOC has been established in a secondary meeting room. Therefore, the National Disaster Management Agency now wish to construct it Headquarters with a National Operations Centre at Hastings Airfield complex, Hastings in Western Area Rural.

The proposed site is located at Hastings about 21.2Km east of Freetown. The site was owned by the Ministry of Transport and Aviation and transferred to the National Disaster Management Agency, it is a 1.84 acres plot situated within the perimeter of the Hastings Airfield with boundary coordinates (8.394048 13.123548, 8.393955 13.123428, 8.394345 13.123532, 8.394732 13.122444) on a relatively gentle slope. It can be accessed through a rugged community road 0.6Km from the Hastings Toll Gate. There is a deposit of excavated laterite material (spoil) on site, the site has sparsely scattered vegetation and very few trees, it lies about 0.03Km from a stream and about 1Km from the nearest wetland. The site is enclosed by a makeshift fence (made of bush sticks and corrugated Iron sheets) on it southern boundary along the access road.

Objectives of the Assignment

The First Schedule {Sections 24(1) and 25 (1)} of the Environment Protection Act enlisted projects whose activities require the conduct of Environmental and Social Impact Assessment of which decisions are made after screening of such activities.

RUSL-P is required to comply with the World Bank’s Environmental and Social Framework (ESF) which requires the Borrower to carry out appropriate environmental and social assessment of subprojects and prepare and implement Environmental and Social (E&S) instruments, in accordance with the E&S Standards of the ESF and requirements of national legal framework.

In line with the World Bank ESF and Environmental, Health and Safety (EHS) guidelines, a Rapid Environmental Assessment (REA) Checklist was prepared for the proposed EOC (See screening report). In addition, the Sierra Leone Environmental Protection Agency’s “Guidelines for the Preparation and Review of Environmental and Social Impact Assessment Reports” is also consulted. As per the guidelines, the proposed project does not fall in the First Schedule of section 24(1) and 25(1) of the EPA Act and does not require the preparation of an ESIA instead an Environmental and Social Management Plan should be prepared and submitted to SLEPA for review and necessary approval.

The ESMP should be developed, adopted, disclosed and implemented in line with the project’s Environmental and Social Management Framework (ESMF), Stakeholder Engagement Plan (SEP), Environmental and Social Commitment Plan (ESCP), LMP and SEA/SH action plan in a manner that is satisfactory to the Bank.

Overall objective

The overall objective of this assignment is to prepare an Environmental and Social Management Plan (ESMP), and budget for implementing the ESMP for the proposed construction of the NDMA HQ and EOC in line with national regulations and WB E&S framework and relevant WBG EHS Guidelines.

The ESMP should identify feasible and cost-effective measures that may reduce potentially significant adverse environmental and social impacts to acceptable levels. The plan should include compensatory measures if mitigation measures are not feasible, cost-effective, or sufficient.

Specifically, the ESMP should:

• Identify and summarize all anticipated significant adverse environmental and social risks and impacts (including those involving cultural heritage or involuntary resettlement, if applicable);
• Description of potential environmental and social risks and impacts
• Describes with technical details--each mitigation measure for all anticipated adverse environmental and social impacts identified, the mitigating measures, the agencies responsible for the mitigation, the timeline, and the estimate of each of the measures
• Provides linkage with any other mitigation plans (e.g., for traffic management, occupational health and safety, waste management, labour management etc) required for the project.
• Describe the monitoring measures including the parameters to be measured, measurement procedures, sampling locations, frequency of measurements, the agency responsible for the monitoring, and the associated cost for each monitoring measure with linkages to the impacts assessed in the report and the mitigation measures described therein.
• Describe the institutional arrangement to implement the ESMP, agency responsible for the mitigation and monitoring measures; and the training required to support the implementation and mitigation measures

Preparation of an appropriate grievance redress mechanism that is aligned to the existing Grievance Mechanism that has been instituted at project level to ensure affordable and accessible procedures for third-party settlement of disputes arising from the implementation of the activity. The different forms of receiving complaints and stages of going through the process should be clearly described in a flowchart. This should be attached to the ESMP, appropriate documentation including grievance registration and resolution forms to be used as defined in existing Grievance mechanism that has been instituted at project level The overall objective of this assignment is to recruit a consultant to prepare an Environmental and Social Management Plan (ESMP), with clear timelines and budget for the proposed construction of the NDMA HQ and EOC in line with national regulations and ESF and relevant WBG EHS Guidelines.

The ESMP should identify feasible and cost-effective measures that may reduce potentially significant adverse environmental and social risks and impacts to acceptable levels. The plan should include compensatory measures if mitigation measures are not feasible, cost-effective, or sufficient.

Scope of Work AND TASKS

Scope of Assignment

In conducting the tasks described in the scope of work, the consultant should work closely with the Engineering consultant responsible for the feasibility and technical design of the EOC and share relevant information on the feasibility and potential E&S impacts of the proposed activities throughout the phases of the project

The scope of services to be undertaken by the consultant shall include the following:

Task 1. Preparation of the Environmental and Social Management Plan (ESMP).

1.1: Description of the Proposed Project and the proposed Project activities

Provide a brief description of the relevant components of the project, using maps (at appropriate scale) and including the following information: location of the project related development including onsite investments and general layout.

1.2 . Institutional and Legal framework

Review pertinent national and international regulations and standards governing environmental quality, health and safety, protection of sensitive areas, land use control, etc, and the relevant World Bank Environment and Social Standards (ESS). In addition, the consultant should compare the national and World Bank environmental and social requirements, identify gaps, and assess measures to fill the gaps.

1.3: Environmental and social baseline

• Provide a description of the existing biophysical characteristic and the socio-economic environment status of the proposed area.
• Physical conditions shall include soil, geology, slope, site topography, temperature, rainfall patterns and drainage system.
• Biological environment, including information on flora and fauna, habitat, biodiversity, and ecosystem services. etc
• Socio-economic conditions shall include: demographic trend within and around the project area, main land uses, business activities, basic infrastructure and health situation including description of HIV/ AIDS prevalence rates; and
• Land Ownership: the consultants are also expected to undertake due diligence to demonstrate evidence of historical ownership of the subject land to avoid any land use and ownership contestation. This environmental and social due diligence will assist the PMU and Bank in tailoring guidance on addressing the potential risks and impacts that will be addressed in the EOC project"s assessment, development, and implementation.

1.4. Environmental and Social Risk and Impact analysis

Identify and assess all positive and negative potential risks and impacts that the proposed project activities are likely to be generated. Assess the impacts from changes brought about by the project on baseline environmental and social conditions as described under Task 3. The assessment should focus on both the construction and operational phase of the project.

1.5. Risk mitigation matrix

Include a Risk and Mitigation Matrix which provides recommended feasible and cost-effective mitigation measures to prevent or reduce significant negative impacts to acceptable levels. The matrix should include the agencies responsible for the mitigation, the timeline, and the cost estimate of each of the measures.

The plan should show how management and mitigation methods are phased with project implementation. The plan shall also include measures to prevent health hazards and to ensure safety in the working environment for the employees and the communities adjacent to the project site and project affected people.

The ESMP should also include the requirements associated with incident management and reporting.

1.6: Implementation Arrangements and timeline:

Define the roles and responsibilities related to the implementation, monitoring and supervision of the ESMP, along with timelines. Define a detailed plan to monitor the implementation of mitigating measures and the impacts of the project during the construction and operation phase. Include in the plan an estimate of operating costs needed to implement the plan.

1.7. Capacity Building

Based on an assessment of the capacity of the implementing institutions, the ESMP should recommend steps to strengthen their capacity for the implementation of the management and monitoring plans.

1.8: Budget:

The ESMP should provide a summary of costs for the implementation of the proposed mitigation measures; provide detailed estimated budgets for all phases of the project including planning, implementation, monitoring and evaluation, with contingencies

1.9: Annexes:

The ESMP should include sample templates for management of significant risks such as Occupational health and safety, Quarry management, waste management, traffic management, emergency response, community health and safety etc which can be used as guidance by the civil works contractors to develop Contractor ESMPs.

Task 2. Conduct comprehensive stakeholder consultation

The consultant should conduct stakeholder consultations in accordance with the project Stakeholder Engagement Plan (SEP), coordinating the E&S assessment with other government agencies, in obtaining the views of local NGO"s and affected residents, and in keeping records of meetings and other activities, communications, and comments and their disposition. The consultant shall build on the information provided in the initial environmental and social screening report.

Before finalizing the ESMP, the consultant should conduct consultation of the draft document with affected parties and get their feedback on the proposed mitigation measures and incorporate such feedback in the final document that will be submitted for approval.

The PMU will provide oversight over such consultations.

Relevant material will be provided to affected people in a timely manner prior to consultation and in a form and language that is understandable and accessible to the groups being consulted.

The consultant should maintain a record of the public consultation and the record should indicate means other than consultations (e.g., surveys) used to seek the views of affected stakeholders, the date and location of the consultation meetings, a list of the attendees and their affiliation and contract address and summary minutes.

The Project now invites eligible National Individual (“Consultants”) to indicate their interest in providing the Services. Interested Individual should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The minimum qualifications for the Consultant for this assignment are:

Required Qualifications and Skills:

QUALIFICATIONS AND EXPERIENCE OF THE INDIVIDUAL CONSULTANT

• He/she should have a postgraduate degree in environmental management, environmental engineering, environmental science, natural science or any related science with solid experience in the planning and design of Environmental and Social Impact Assessment.
• Must have at least 10 years of experience in the context of a team lead of ESIA teams for complex development projects similar to this assignment.
• Must have served as a team lead or individual consultant for the conduct of at least four (4) ESIA or ESMPs for complex infrastructure projects.
• Excellent knowledge, skills and experience in preparing Environmental and Social Impact Assessments (ESIAs) and Environmental and Social Management Plans (ESMPs), monitoring, evaluation and compliance assessment pertaining to civil infrastructure projects.
• Should have a working knowledge of the social risks and issues as required by the ESF
• Proven experience of the World Bank Environmental and Social Framework (ESF) is required

Duration of Assignment: The duration of the assignment is 4 months (or less) which shall include the review period for deliverables and payments to the consulting individual after contract effectiveness.

Languages

International Professional: Fluency (Level C) in English.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 Revised November 2017, August 2018 and November 2020 and September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

The procurement method is Individual Consultant

Interested individual MUST request for the detailed Terms of Reference (TOR) for the assignment via email request to resilienturbanslp2019@gmail.com.

Further information can be obtained at the address below or via email request to resilienturbanslp2019@gmail.com during office hours 0900 to 1700 hours

Expressions of interest can be delivered in a written form to the address below (in person)

Project Management Unit

Resilient Urban Sierra Leone Project

1st Floor -35 Percival Street

Freetown

Attn: Procurement Management Specialist

Tel: +23276538383 /+23278965090/+23278585818

OR

Via e-mail to: resilienturbanslp2019@gmail.com Cc ruslppmu@gmail.com

When submitting, please indicate clearly in the sealed envelope or email subject heading Consultancy Services for a national firm to undertake a: “Consulting services for the construction of an Emergency Operations Centre incorporating the National Disaster Management Agency (NDMA) Headquarters”

on or before SUBMISSION DEADLINE is 5TH FEBRUARY 2025 at 1700 Hours GMT.

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